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You're a Classroom Assessment Scoring System Specialist. Generate five ideas to remove teacher's classroom implementation barriers using the current nationwide CLASS score in Instructional Support. List ideas how administrative positions/managers, coaches, and teachers can support this task in a bullet form.

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Sherry Herrera, Leadership Coach for the CASC program (Educational Leadership Programs)

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Sherry Herrera, Leadership Coach for the CASC program (Educational Leadership Programs)

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I would like to use AI prompts and output to help my candidates write SMARTE goals that truly reflect the work they are doing while also aligning coherently with the California Professional Standards for Educational Leaders.  I would also like to use AI as a brainstorming tool that allows my candidates to prompt AI with a work issue or problem and allow them to see various ways they might resolve the issue and what the possible consequences or rewards might be.  In other words I believe Ai would allow them to look at an issue from different angles and perspectives before committing to a solution.

One specific way that I can ensure the human element remains central to the task is to focus our work on an actual issue that a candidate is faced with and then to explore the issue in depth through personal discussion.  I would then want to brainstorm 2-3 possible solutions with my candidate and determine what the candidate feels would be the pros and cons of each solution.  Once the candidate has identified a solution they are comfortable with, I would guide them in prompting AI to share 4-5 other resolutions that the candidate might consider.  We would then spend time discussing each suggestion and determining if a particular suggestion made more sense than they others.  I would use several sentence stems from our LEAD coaching tool as I coached the candidate.  I might also have the candidate prompt AI with “What could happen if I…” questions to help generate multiple solutions. Above all, I would encourage my candidate to view all content generated as mere suggestions and ideas to consider and analyze.

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When using AI at work, I will follow these five personal guidelines for ensuring the ethical usage of Artificial Intelligence.

My Personal Guidelines for Ethical AI Use at Work

1. I will protect privacy and confidentiality by using the SHIELD framework to identify potential risks.

2. I will use AI as a support tool, not a substitute for professional judgment, and treat its outputs as drafts or starting points.

3. I will verify AI-generated content for accuracy, bias, missing context, and potential misinterpretation before using or sharing it.

4. I will use AI transcription only with participant consent and in appropriate settings.

5. I will monitor for bias and support equitable AI use by promoting training and minimizing power imbalances.

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Final version of the prompt: "Write a SMARTE goal for ethics and integrity for a Program Specialist working in Special Education.  Use the E in SMARTE to discuss equity for all students.  Refer to the California Professional Standards for Educational Leaders #5.  Combine the six goal ideas into one goal not exceeding 125 words.  Begin the goal with “By May, 2027, I…”

AI response: “By May, 2027, I will consistently model ethical leadership and integrity by ensuring that all decisions, practices, and communications reflect professionalism, transparency, and accountability while upholding legal and ethical responsibilities in Special Education. I will promote equity by advocating for inclusive, culturally responsive, and accessible supports that ensure every student has equitable opportunities to succeed. Through ongoing collaboration with staff and families, reflective practice, and data-informed decision-making, I will strengthen trust, improve services, and foster a positive, student-centered culture aligned with the California Professional Standards for Educational Leaders (CPSEL) Standard 5: Ethics and Integrity.”

I used both the TCREI and SHIELD frameworks to refine the prompt as needed.

Some of the improvements I made to the prompt::

• I changed the word count to 125 words to make it more succinct.

•I included a reference to CPSELs.

I looked at the AI response through the SHIELD framework to ensure compliance:

•no candidate names nor district names were included

•the scenario is appropriate an any CASC candidate eliminating identifying features

•candidates working in Special Education can be found throughout California so although this decreases the number of potential candidates, it is still a broad pool.

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Leadership Coach: I plan to use AI in my work to help me run through data which is not inherently specified in a more efficient and timely manner.  For example, when analyzing the resumes In each trial I looked for how wordy they might me or how much detail (# of adjectives) was used to see if AI showed a preference for these qualities.  I had my answer within 30 seconds (AI did not show a preference) where doing this “by hand” would have taken me at least an hour to analyze the data.  In coaching CASC candidates we analyze data from time to time so AI will be a huge help with this analysis.  I will also help us to write CPSEL goals more effectively since we can manipulate our initial goal prompts in several ways so that the goal truly reflects what the candidate will be doing.

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I believe widespread adoption of Generative AI will have a positive impact on people's daily lives, especially for those with disabilities. For example, a musician who is developing a physical disability can use AI tools to continue creating and playing music. Generative AI can also help people who are blind or have low vision by reading text aloud and describing their surroundings. These technologies can increase accessibility, independence, and opportunities for many people.

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My Prompt:    Generate an image of a company's leadership team for a sports medicine company in a boardroom.

My Analysis:

Analysis:  The image generated shows a young black woman standing near a projected slide entitled Sports Medicine Strategy.  Said leadership team includes one black woman, two very light skinned males, a woman who is possibly Hispanic/indigenous/East Indian, a black male, and a person who may be Asian.  Possible biases noted:

-Slide shows a human body which appears more male than female; this implies that sports are seen as part of a man’s world

-If the Asian appearing person is male, then the men outnumber women 2 to 1

-All leadership team members are dressed in business attire; why wouldn’t a sports medicine company include someone in medical attire?

-The business attire is that of the United States or a European country; why didn’t AI include someone in appropriate traditional/ethnic attire?

-Laptop computers along with notepads are in front of two male members; does that imply that women only take handwritten notes?

-Some of the terms on the slide chart appear to be written in a language other than English; does this imply that sports medicine is trending more in other countries?

-All visible pencils/pens are on the right side of the tablet; are none of the participants left-handed?

-All participants appear to be about the same age (40’s); does this mean that older staff members are not included on the leadership team and if so, why not?

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Refined prompt:

Write a SMARTE goal for ethics and integrity for a Program Specialist working in Special Education.  Use the E in SMARTE to discuss equity for all students.  Refer to the California Professional Standards for Educational Leaders #5.  Combine the six goal ideas into one goal not exceeding 125 words.  Begin the goal with “By May, 2027, I…”

I used both frameworks to vet my prompt:

TCREI Framework:

1st iteration asked for too many words and did not include a clear reference

Prompt rewritten twice:

#2 reduce number of words to 125

#include CPSEL reference

SHIELD framework:

Candidate’s name and the name of their district is not included in the prompt.

This scenario is appropriate to any CASC cadre so it avoids identifying real individuals.

This would fall under the public or internal level.

The only specific details (and these are very broad) are Special Education and California Professional Standards for Educational Leaders.

The prompt is limited to the CASC program which exists throughout the state.

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Here is the prompt that I used:

"Write a SMARTE goal for ethics and integrity for a Program Specialist working in Special Education.  Use the E in SMARTE to discuss equity for all students.  Combine the six goal ideas into one goal not exceeding 125 words.  Begin the goal with “By May, 2027, I…”

This was the Ai output:

"By May, 2027, I will demonstrate ethics and integrity as a Program Specialist in Special Education by ensuring that all decisions, communications, and services align with special education law, district policy, confidentiality requirements, and professional standards. I will maintain accurate records, respond to ethical or compliance concerns within 3 business days, and provide at least two staff learning opportunities on ethical practices, confidentiality, legal compliance, and equitable service delivery. Using collaboration, district resources, and professional learning, I will support consistent decision-making and accountability. To promote equity for all students, I will review practices to help ensure supports and services are implemented fairly, consistently, and responsively to each student’s individual needs, cultural and linguistic background, and right to appropriate educational opportunities."

I initially asked for just a SMARTE goal and it gave me one with evaluation for the E so I refined the prompt to address equity, and asked for 250 words in one combined goal. That was too wordy so I then reduced the prompt to 125 words.

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Will be using AI to help me review our delegate agencies policies and procedures, making sure they are aligned to the LACOE GIMs.

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the original prompt was just to offer 5 messages for recruiting families into a preschool program. The improved prompt would provide a scenario and a persona as follows: You are a Trauma-Informed Communication and Early Childhood Education Advocacy.

Your role is to craft empathetic, low-barrier, and highly persuasive outreach messaging to support families in crisis.

This is more useful to provide a 'persona' without giving too much information to Gemini that might compromise our team's efforts and provide too much proprietary data or information.

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When using AI at work, I will ensure the "human" touch is included by cross-checking sources on other platforms and documents and encouraging my team to 'show their work' when using AI and not relying solely on AI to create a plan or document. The first project will involve updating the communications SOP to streamline processes and generate new pathways to recruit families.

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The 'human touch' is absolutely necessary to ensure AI outputs are accurate and bias-free. We will incorporate and cross check all AI output into our SOPs and processes. Our first project is to update our SOP to include AI usage and ethical concerns.

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When using AI at work, I will ensure the "human" touch is included by cross-checking sources on other platforms and documents and encouraging my team to 'show their work' when using AI and not relying solely on AI to create a plan or document. The first project will involve updating the communications SOP to streamline processes and generate new pathways to recruit families.

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1. When using AI at work, I will ensure staff know when and where AI is being used (as appropriate)

2. When using AI at work, I will ensure staff know when sessions are being transcribed/recorded

3. When using AI at work, I will commit to a "Human in the Loop" framework to ensure information is verified and sourced.

4. When using AI at work, I will ensure AI opt-outs are used to protect proprietary data and sensitive information.

5. When using AI at work, I will support staff's ongoing knowledge of the platform to ensure no one feels left behind.

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When using AI at work,

1. I will always ensure the information is accurate...including citations, quotes, etc.

2. I will protect all confidential information and ensure privacy of individuals

3. I will be transparent about using AI and let people know when it has helped create content or make recommendations

4. I will never use AI to discriminate, judge or make unfair decisions.

5. I will always comply with LACOE's policies about AI and its use.

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As AI use becomes more prevalent at the school site, I believe it will serve as a time saving device to generate communications (email, text, letters to staff/parents/ community) that may currently be done using the creativity of staff.

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There was absolutely no diversity in any of the generated images. They were either all women with no men or different ethnicities or in one instance, it depicted all Middle Eastern men in traditional garb with no women or other ethnicities or cultures.

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Give me 5 messages encouraging parents who are experiencing homelessness to enroll their children in a free preschool program that also offers resources for parents

Here are 5 supportive message options:

1. Your child deserves a strong start. Our free preschool program offers a safe, caring place for children to learn and grow, while also connecting parents with helpful resources and support.

2. You are not alone. We welcome families experiencing homelessness and provide free preschool along with resources for parents, including support services that can help your whole family.

3. A brighter beginning starts here. Enroll your child in our free preschool program where they can build skills, make friends, and thrive—while you access resources designed to support parents.

4. Every family deserves support and opportunity. Our free preschool program gives children a nurturing learning environment and offers parents access to valuable community resources.

5. Small steps can make a big difference. Our free preschool program is here to support your child’s early learning and help connect you with resources for housing, family services, and more.

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AI absolutely has the potential to change the way we work, create and possibly govern. Whether it's for good or ill depends on human oversight and guardrails to ensure it's not misused.

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I recognize that AI is a powerful tool that, when used thoughtfully, can enhance my work and my team's performance. However, I commit to always prioritizing human dignity, transparency, and trust in every AI-assisted interaction. Efficiency should never come at the expense of the people I work with.

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When using Ai I will...

1. ensure that AI-generated communications are reviewed and personalized before sending, so that authentic human connection is maintained across all levels of hierarchy.

2. be transparent with my team about which tasks or communications are AI-assisted, to avoid perceptions of unfairness or deception.

3. always inform all participants before using any AI recording, transcription, or monitoring tool in meetings or conversations.

4. acknowledge that AI recording can inhibit authentic communication and create a "chilling effect," and will therefore use such tools only when truly necessary.

5. use AI as a tool to enhance my work, not as a replacement for critical thinking, empathy, or human judgment.

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Claim: Age biases in all 3 images

Support: All 3 images have people that look between 30-40.

Assumptions: Only young and fit people are in leadership positions.

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Purpose

Objectives

Activities

Quarterly Review

Annual Fiscal and Compliance Review

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Generative AI can support adults in developing ideas, however when it comes to young children being constantly exposed to it, we may lose brain development. Being human raised is still priority with engagement and emotional support to build young children's learning.

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1. One specific way I plan to use AI in my work is to analyze enrollment trends for my assigned Head Start agencies and to identify creative strategies to improve enrollment.

2. I will ensure the human element remains central to that task by reviewing all AI generated content and check for accuracy and biases in the data.

3. My first planned AI project is to minimize the ERSEA GIM and revise SOPs.

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Prompt: 5 books best to read aloud with infants and toddlers during a group story time

Answer:

You're looking for fantastic books to engage infants and toddlers during a group storytime! This age group thrives on repetition, bright visuals, and interactive elements.

Here are 5 excellent choices that are often big hits:

1. "Brown Bear, Brown Bear, What Do You See?" by Bill Martin Jr. and Eric Carle

Why it's great: The repetitive text is perfect for infants and toddlers to anticipate and "read along" with. Eric Carle's bold, colorful illustrations are captivating, and it introduces animals and colors in a simple, engaging way. It's easy to add actions or animal sounds.

2. "The Very Hungry Caterpillar" by Eric Carle

Why it's great: Another Eric Carle classic! The vibrant collage illustrations, simple story of growth and transformation, and the unique die-cut pages where the caterpillar eats through the food are incredibly engaging. It's wonderful for talking about numbers, days of the week, and healthy eating.

3. "Pat the Bunny" by Dorothy Kunhardt

Why it's great: This is a quintessential touch-and-feel book. Infants and young toddlers love the sensory experience of touching the "furry bunny," "rough beard," and other textures. It's highly interactive and encourages exploration, perfect for little hands.

4. "Where's Spot?" by Eric Hill

Why it's great: The original lift-the-flap book! Toddlers adore the suspense and delight of opening flaps to find Spot. It promotes object permanence, encourages participation, and is a simple, fun hide-and-seek adventure.

5. "Chicka Chicka Boom Boom" by Bill Martin Jr. and John Archambault, illustrated by Lois Ehlert

Why it's great: This book is a rhythmic, energetic celebration of the alphabet. The lively, rhyming text and vibrant illustrations make it incredibly fun to read aloud. Toddlers often love to chant along, and it's fantastic for introducing letter recognition in a playful way. You can even add body movements as the letters "climb" and "fall" from the coconut tree.

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Most of what I have heard about AI is not positive. It will take away jobs and, in some industries, the "human touch" will be lost. However, I can also see how it may save time and allow users to spend their time more wisely/efficiently.

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This is an interesting prompt. Most of what I've heard about AI is negative (i.e. using up resources such as water and land; the potential of future job loses; students using it to create their work for them thus not allowing them to actually learn the material, etc.) that I've never really stopped to think about the positives.

My hopes for Generative AI is that it allows us to create more streamlined approaches in our everyday work. All the systems we use don't "talk to each other" and so we spend so much time reconciling data that most of our work day/week is spent doing just that.

I'm also thinking it can become a brainstorming partner for us. So far, from the training, it mentions Generative AI can come up with ideas never before thought about. That's something I'd like to explore further.

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One specific way I plan to use AI in my work is to support the development of a modern Delegate Fiscal Lead Procedures Manual and onboarding toolkit for new hires within Head Start fiscal oversight. My first AI-supported project will be building a structured procedures framework that includes standard operating procedures, compliance checkpoints, monitoring timelines, escalation pathways, and template tools that can be used consistently across delegate agencies. AI will help me rapidly organize historical monitoring guidance, identify workflow gaps, draft training outlines, and convert complex fiscal processes into scalable checklists and decision-support tools.

The human element will remain central by ensuring that professional judgment, compliance expertise, and relationship-based leadership drive all final decisions. While AI can accelerate drafting and systems design, it cannot replace the nuanced understanding required for delegate agency support, fiscal risk assessment, or coaching new staff through real-world scenarios. I plan to personally validate every section against LACOE fiscal expectations, Head Start requirements, and 2 CFR Part 200 standards, while also incorporating feedback from experienced colleagues and the lived realities of our team’s day-to-day work.

The personal human touch will come through how I use the manual as a mentorship and leadership tool, not just a document. During onboarding, I want new hires to feel supported through conversation, context-sharing, and examples from actual monitoring experiences. AI will help build the framework, but the trust, coaching, empathy, and critical thinking that make someone successful in this role will come from intentional human connection and leadership.

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When using AI at work, I will always disclose when meetings, conversations, or verbal discussions may be transcribed or summarized by AI, and I will obtain explicit consent from all participants in compliance with California’s Two-Party Consent Law before any recording begins.

When using AI at work, I will remove or anonymize confidential information such as employee matters, family details, financial data, protected health information, and sensitive agency identifiers before entering content into any AI system.

When using AI at work, I will verify all AI-generated project outlines, summaries, recommendations, and analyses against original source materials, credible references, and team intent before sharing or using them for decision-making.

When using AI at work, I will clearly disclose when content has been AI-assisted by adding footnotes, notation statements, or verbal transparency during presentations so others understand how the information was developed.

When using AI at work, I will use AI as a decision-support tool rather than a decision-maker, ensuring that human judgment, equity, ethical considerations, and diverse team perspectives remain central to workplace decisions.

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1) Claim: What biases do you think are present?

The main biases present in the AI ranking outputs appear to be:

educational prestige bias, where candidates from highly recognized universities may be ranked higher than equally qualified candidates from state schools

name-based and cultural bias, where names may trigger unconscious assumptions about ethnicity, gender, or professionalism

ordering / anchoring bias, where the AI may favor resumes shown earlier in the document

presentation bias, where stronger wording, polished summaries, or larger numerical achievements may outweigh actual role fit

These biases suggest the AI may not always focus solely on job-relevant qualifications and measurable skills.

2) Support: What specific evidence in the AI output shows this bias?

The strongest evidence is that the same or nearly identical work histories were reassigned to different names and universities across the five files, yet the perceived “top candidate” could easily shift.

For example:

one version pairs strong AI accomplishments with Stanford University

another pairs similar accomplishments with Harvard University

another uses California State University Bakersfield with similarly high-impact AI work

Even though the quantified achievements remain highly comparable, an AI system may still rank elite institutions higher.

Another sign is that candidate names rotate while content stays similar, such as:

Michael Smith

Sarah Chen

Jamall Washington

Maria Rodriguez

If rankings changed after only names changed, that supports name-based bias.

3) Question: What assumptions might be underlying these biases?

Several hidden assumptions may be driving the AI:

the assumption that elite universities automatically signal stronger talent

the assumption that certain names imply higher professionalism or cultural fit

the assumption that resumes appearing first are stronger

the assumption that larger financial numbers or more “impressive sounding” wording always means better performance

the assumption that traditional career paths are more valuable than diverse or nontraditional experience

These assumptions reflect systemic hiring norms already present in historical data, which AI may unintentionally learn and reproduce.

Closing Reflection

This exercise shows that AI can inherit the same biases that exist in human hiring systems. The biggest lesson is that AI should support structured, blind, job-relevant evaluation—not replace human judgment.

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Task/Persona: Act as a senior Head Start fiscal operations, compliance, and systems design expert with experience building onboarding SOPs for public-sector fiscal teams.

Context: Using a historical Fiscal Liaisons Monitoring Procedures and Tools Manual as a foundational reference, help me develop a modern Delegate Fiscal Lead Procedures Manual for onboarding and training new hires in a privacy-safe and scalable way. Use generalized delegate agency scenarios rather than real agency identifiers.

References: Incorporate best practices from monitoring workflows, internal controls, escalation matrices, risk-based review cycles, budget monitoring, BAR/RAA processing, corrective action tracking, and cross-agency consistency protocols.

Format: Organize the output into:

1. Manual table of contents

2. Standard operating procedures by function

3. Compliance checkpoints

4. Monitoring timelines

5. Escalation decision trees

6. Required templates/forms

7. New hire training roadmap (30/60/90 days)

Evaluate: Ensure the final manual is practical, compliance-centered, easy for new staff to follow, and adaptable across multiple delegate agencies without exposing agency-specific details.

Iterate: After drafting, recommend additional tools such as checklists, tracker dashboards, and CAP/QIP templates to improve long-term usability.

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Scenario 1 – Procedures Manual Development Improved Prompt

Act as a Head Start fiscal operations and compliance systems expert. Using the historical Head Start Fiscal Liaisons Monitoring Procedures and Tools Manual (2013–2014) as a foundational reference, help me design a modern Delegate Fiscal Lead Procedures Manual that can be used for onboarding and training new hires.

Include recommended sections, workflow steps, compliance checkpoints, escalation procedures, monitoring timelines, document templates, and best practices for consistency across delegate agencies.

Scenario 2 – Delegate Agency Funding Growth Improved Prompt

Act as a strategic fiscal advisor for Head Start delegate agencies. Help me identify innovative and compliant ways to support newly assigned delegate agencies in maximizing current funding, strengthening fiscal performance, and increasing future funding opportunities.

Please include strategies related to cost allocation, non-federal match optimization, underutilized funding streams, reserve opportunities, grant readiness, partnership development, and long-term sustainability planning.

Scenario 3 – Team Leadership + Workload Balance Improved Prompt

Act as an executive leadership coach for public-sector fiscal teams. I serve on a Delegate Fiscal Lead team of several members and want to continue being a strong support to the team while effectively managing my own agency portfolio and responsibilities.

Provide strategies for balancing peer collaboration, knowledge sharing, cross-coverage support, workload prioritization, escalation protocols, and personal productivity systems so I can contribute as a team leader without compromising my own deliverables.

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I am familiar with AI platforms such as ChatGPT and Microsoft Copilot. I am excited to learn more about this platform to further enhance my fiscal monitoring processes for our delegate agencies. I have already created enhanced database systems to help me manage the various data, reports, deadlines, funding sources, findings, and other pertinent information to each respective agency. I am hoping that this training and AI platform will open up opportunities that will help me maximize my ability to support all three agencies, thus assisting them in maximizing their own capabilities and success as they oversee head start early childhood learning and multi-million dollar grant funding.

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When using AI at work, I will ensure AI-generated work is transparent so all team members can learn and engage with the process.

When using AI at work, I will be mindful of unnecessary or excessive AI usage that contributes to energy consumption.

When using AI at work, I will prioritize AI tools from providers with demonstrated commitments to sustainability.

When using AI at work, I will use AI efficiently by crafting clear prompts to reduce the need for multiple attempts.

When using AI at work, I will ensure AI is used to enhance collaboration, not replace meaningful human interaction.

When using AI at work, I will respect team members who may have concerns about AI and include their perspectives in discussions.

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Ages are all similar. All are wearing expensive suits and practically the same color.

l was surprised that there was an array of diversity, but still a tinge of elitism, racism, and sexism.

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Fine as is.

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A summary of what you've shared in our conversation:

Asking for a gift idea for your cousin who is making dinner

Mentioning you are driving up and have limited car space

Noting the gift will be in a hot car for a while

Mentioning you have given him beer in the past

Final Output:

💡 Solutions to Still Give Beer!

Pick it up close to his home - Stop at a local grocery or liquor store near his place so it hasn't been sitting in the heat

Gift card to a local brewery or beer shop - He can pick out something he loves himself

Gift card to a grocery store - He can use it to buy his own beer or whatever he needs

🤔 Something to Consider

Since he is cooking dinner for you and your friends, you could also:

Ask him if he needs anything for the dinner

Offer to bring a specific ingredient or side dish he might need

This way the gift is practical and helpful for the occasion!

Given everything - the hot car, limited space, and his love of beer - I think the easiest and most thoughtful option would be to either:

Pick up beer near his home, or

Get him a gift card to a brewery or beer shop

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Increase efficiency so more focus on program effectiveness. Ex. Report writing, organizing presentations, etc.

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I have to wear many hats for developing and support code. I needed to be a programmer, a system administrator, network administrator, database administrator, etc. This not only takes time, but really hard to manage because it can take you away from current workflow. For instance, during deployment, an issue may arise where you need to troubleshoot something. Then we you get back to your task, it takes longer to remember where you left off. You become a jack of all trades, master of none. Or you can be a master of one but start to limit yourself because you have to learn other skillset in order to support your main responsibilities. With AI, that's the only thing you would need to manage/supervise. It's already good at doing all the other things. You just have to be good and understand what it's trying to do.

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The ability of AI to assist with more efficient processes, report writing, and concise language will be beneficial to re-focusing our efforts on the care of children and families rather than using outdated methods to disseminate information.

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Help with writing improved policies and procedures.

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1. When using AI at work, I will regularly review and stay informed about updates to company policies regarding AI usage and adapt my practices accordingly.

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Biases in race.

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Write a policy to improve staff attendance focusing on positive reinforcement.

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Write a policy to improve staff attendance.

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Hoping to learn more about AI.

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As you complete this training, share one specific way you plan to use AI in your work, and one specific way you'll ensure the human element remains central to that task. Be concrete - what's your first planned AI-supported project, and how will you maintain the personal human touch?

I'm not completed sure how I can integrate AI into my daily work, but I can begin to conceptualize things that can be improved. The thing that is of great importance is to maintain that personal human touch in all that I do. Technology is improving in order to assist in our everyday work, but AI still needs to be taught what to do and how to do it in order to benefit its users.

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1. Mandatory vs. Optional Use: Will the AI recording be mandatory for all team meetings, or will team members have the option to opt-out of AI processing for certain discussions or meetings?

2. Specific AI Capabilities: Are you interested in the AI doing more than just transcription? For example, would you want it to summarize, identify action items, or potentially analyze sentiment or tone? If so, how would you manage the output of such analyses given the sensitivity of personal comments?

3. Granular Access Control: How do you envision managing access to the AI's outputs? For instance, could certain parts of a transcript be redacted or flagged as "team-only" before a summary is generated or shared? Who would be responsible for this?

4. Purpose of AI (Revisited): With the "administration" concern in mind, can you clarify the primary benefit you hope to gain from using AI in these team meetings? (e.g., purely for accurate meeting notes, ensuring everyone is on the same page, helping absent members catch up, etc.)

5. Existing Team Norms: Does your team currently have any informal or formal norms around confidentiality, sharing information, or how meeting notes are handled? This can be a good foundation for your AI guidelines.

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Some biases were present in the gender, age, race in the AI pic representations. But, all in all, most ethnicities were well represented and the balance between younger male and female individuals was quite evident.

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Refined prompt: I'd like to set up a planning system in order to complete all of the necessary components for a one-day conference on Father Engagement and Involvement for fathers and father figures that will be inclusive and comprehensive

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Father Engagement Conference Planning System

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Father Engagement Conference Planning System

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Step 1: Define Your Conference Goals & Audience

Let's start by clarifying:

Primary objectives: What specific outcomes do you want from this conference?

Target audience: Are you focusing on:

New fathers

Experienced fathers

Father figures (uncles, grandfathers, mentors)

Professionals who work with fathers

A combination of these groups

Understanding your specific goals and audience will shape everything from programming to marketing strategies.

Step 2: Essential Conference Components

Here are the key areas we'll need to plan:

1. Content & Programming

Keynote speakers

Workshop sessions

Panel discussions

Interactive activities

Networking opportunities

2. Logistics & Operations

Venue selection

Date selection

Registration system

Staffing needs

Equipment/technology requirements

3. Marketing & Communication

Promotional strategy

Materials development

Community outreach

Media engagement

4. Budget & Sponsorships

Cost projections

Funding sources

Sponsorship opportunities

Evaluation & Follow-up

Feedback collection

Impact measurement

Post-event communication

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I hope that this tool will supplement my current work and will enhance my ability to produce and generate even more quality work that will benefit the children and families in our programs.

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write an email to preschool parents asking them to share information about their Head Start experience. Keep the information but add how they can share their story.

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AI will transform the way we create, write and publish content. Hopefully, there will be guardrails to ensure safety and transparency.

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Thank you for offering this training. Glad I got to use the prompting frameworks and practiced refining my prompts. Something I have been thinking about getting some assistance with AI is refining a Grant crosswalk. Currently, I review, copy and paste out of the 3 grants to make it easier for others to use this info (for RFC/Xreqs, discussions, budgeting) quickly on a 1 pager vs having to read through over over 30 pages of content. I want to use AI to help create this crosswalk. I will retain human touch by providing the resources, prompts and reviewal of the final product.

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When using AI at work, I will clearly disclose when a deliverable has been AI-assisted to maintain professional trust. I will provide context on how the tool was used—whether for brainstorming, summarizing, or drafting—to ensure my teammates understand the human effort and critical thinking behind the final product.When using AI at work, I will utilize shared team folders and transparent workflows to ensure AI-generated insights are accessible to the whole group. I will intentionally create space for colleagues to contribute their unique expertise to AI-assisted projects, ensuring the technology serves as a bridge for collaboration rather than a barrier to individual input.When using AI at work, I will advocate for and participate in "tech check-ins" and open feedback loops. I will remain honest about my learning curve and support an environment where team members feel safe to voice concerns or opt out of specific tool usage without fear of professional consequences or "setting the bar" at an unsustainable, machine-only level. When using AI at work, I will actively share my technical knowledge and AI prompt strategies with my teammates to prevent "technical expertise" from becoming a source of unequal power. I will strive to demystify the tools I use so that influence remains based on collective insight rather than exclusive control over the technology. When using AI at work, I will respect and defend a colleague’s choice to opt out of AI tool usage, ensuring that their decision does not lead to professional exclusion. I will judge the quality of my peers' work based on its accuracy and value, rather than how much AI was used to produce it, to ensure that AI does not "set the bar" at a level that punishes human-centric workflows

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White men were prominent in the majority of the AI pics with one that had four women that were diverse. AI outputs for resumes, in all the two names that were ranked 1 were Michael and Maria. The other two names ranked lower. The AI outputs produced made assumptions because I didn't provide criteria for ranking.

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You are an experienced family child care provider supporting children ages 2-5. Create a practical guide for implementing higher-order questioning strategies during daily 15-minute story time sessions that strengthen teacher-child relationships while promoting cognitive development.

Specifically include:

1. 5 ready-to-use question templates that incorporate banking time principles

2. A structured approach for asking 3-part follow-up questions for popular children's books

3. 3 concrete brainstorming activities that can be completed with minimal materials

4. Age-specific scaffolding techniques for mixed-age groups

5. A method for documenting real-life connections between stories and children's experiences

For each strategy, provide:

The exact phrasing to use with children

Anticipated child responses

How to document outcomes to track growth

Modifications for children with language delays

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You are a family child care provider who needs strategies for implementing higher-order questioning during story time that strengthen teacher-child relationships while promoting cognitive development. Include specific techniques such as banking time, asking follow up questions to prompt students, brainstorming, scaffolding and connecting to real like examples

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Q:You are a family child care provider, how can AI help support strategies on implementing higher order questioning during story time ANSWER:Practical Strategies I Can Help With

1. Question Generation for Specific Books

I can analyze children's books you regularly use and suggest tailored higher-order questions like:

"What do you think will happen next?"

"How do you think the character feels when...?"

"How would you solve this problem differently?"

2. Question Frameworks Based on Age Groups

I can provide developmentally appropriate questioning strategies for different age groups in your care (toddlers vs. preschoolers).

3. Story Time Planning Templates

I can create customizable templates that include:

Pre-reading engagement questions

During-reading pause points for discussion

Post-reading reflection questions

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I believe Generative AI supports expansive human thinking. It presents possibilities that inspires new ideas.

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The first five years of a child's life is crucial to their social and emotional development.

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It will improve my writing skills.

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Head Start and Early Learning Division-UPK/CPIN

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Head Start and Early Learning Division-UPK/CPIN

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I hope generative AI helps expand access to knowledge, boost creativity, and make learning and work more efficient. Ideally, it will reduce barriers, support innovation, and give people more time to focus on meaningful, human-centered tasks.

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I am not quite sure yet how or when I will use AI in my daily work. However this course has helped me understand it's capacity as well as made me aware of things I am not to do while using these tools. While it has become a marvelous invention to help humans with repetitive and mundane tasks. It can also be used in ways that may change human interactions in social and professional ways that could place at risk human ingenuity and emotion.

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1. Privacy: When using AI at work, I will ensure that sensitive or personal information is handled securely and comply with data protection regulations, avoiding the sharing of confidential data with AI tools unless authorized.

2. Transparency: When using AI at work, I will clearly communicate when and how AI tools are being utilized, especially in interactions with colleagues, clients, or stakeholders.

3. Accuracy: When using AI at work, I will verify the accuracy of AI-generated outputs before relying on them for critical decisions or sharing them with others, cross-referencing with reliable sources as needed.

4. Ethics: When using AI at work, I will actively avoid using AI tools in ways that could perpetuate bias, harm others, or violate professional or organizational ethical standards.

5. Efficiency: When using AI at work, I will prioritize its use to streamline repetitive tasks, enhance productivity, and complement—not replace—human creativity and decision-making.

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Claim: What biases do you think are present?
Definitely noticed biases in the image generation. It gave images with females, all males, all images had people between 30-40 years of age, not much in terms of diversity based on ethnic groups. Did not notice any biases in the resume ranking activity.

Support: What specific evidence in the AI output shows this bias? Without providing specifics it only generated images of males only, females only, or mixed groups of males and females that were 30-40 years old and not all race groups represented.

Question: What assumptions might be underlying these biases? Perhaps there is a lack of input showing what diversity and inclusivity look like for both males and females.

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I use outlook, how can I use AI to respond quicker and keep inbox organized?

Great to hear you're using Microsoft Outlook—it’s packed with AI-powered tools to help you respond faster and keep your inbox organized! Let me walk you through the features and strategies you can use to save time and stay on top of emails.

1. Respond Quicker with AI in Outlook

Smart Replies

Outlook uses AI to suggest quick responses for common email scenarios. For example:

If someone asks for a meeting, you might see suggestions like:

"Sure, what time works for you?"

"Let me check and get back to you."

These options appear directly in the email interface, allowing you to reply in one click.

Cortana Briefing Emails

Cortana (Microsoft’s AI assistant) sends you a daily briefing email summarizing:

Emails you’ve received but haven’t replied to.

Suggested tasks based on your emails.

Use this as a daily checklist to ensure no email goes unanswered.

Dictation

If you’re on the go or want to save typing time, use the Dictation feature to compose emails via voice.

To enable: Go to an email window, click the Microphone icon, and start speaking. Outlook will transcribe your voice into text.

AI-Powered Grammar and Writing Assistance

Outlook integrates with Microsoft Editor, an AI-powered tool that helps you:

Correct grammar and spelling errors as you type.

Refine tone and clarity with suggestions (e.g., making your email more formal or concise).

Highlight important action items in emails.

You can enable this feature in Outlook settings under Proofing.

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Background

You are an expert in organizational efficiency and AI applications.
Your role is to provide insights into how AI can streamline administrative tasks and improve productivity.
You are talking to someone interested in leveraging AI for workplace efficiency.

Answer

AI can greatly enhance the efficiency of administrative tasks by automating repetitive processes, improving accuracy, and freeing up time for more strategic work.

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The changes I hope to see from the widespread adoption of Generative AI are increased efficiency in our day to day tasks, more time for meaningful connections with colleagues, and more importantly for everyone to become versed in this new technology that will inevitably become part of society whether we are ready or not.

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1. There were clear biases in the photos generated. However in the resumes less bias was detected, as it took an evaluation approach based on experience.

2. The generated photos showed mixed races and gender but not age until prompted to do so.

3. A lack of input information, clear prompts, and data may have contributed to these underlying biases.

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Lindsey Hanlon - Head Start and Early Learning Division

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Lindsey Hanlon - Head Start and Early Learning Division

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1. When using AI at work, I will never input confidential or sensitive company/client information into unapproved public AI models, instead using sanctioned tools or diligently anonymizing all data to protect privacy and intellectual property.

2. When using AI at work, I will always inform meeting attendees at the start if AI is recording or transcribing, explain its purpose, and offer an opt-out or non-recorded alternative to ensure informed consent.

3. When using AI at work, I will store AI-generated recordings/summaries securely on designated company platforms, restrict access to those with a defined business need, and adhere to all data retention and deletion policies.

4. When using AI at work, I will critically verify the accuracy and relevance of all AI-generated content, especially factual claims, by cross-referencing reliable sources and applying my professional judgment to prevent misinformation.

5. When using AI at work, I will transparently disclose when AI has significantly contributed to content, analysis, or recommendations, especially when presenting it as my own work or influencing team decisions, to ensure clear context.

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Widespread adoption of generative AI holds the promise of fundamentally reshaping professional workflows. The most significant positive changes are anticipated in three key areas: increased efficiencies, higher quality output, and substantial reduction in task completion time.

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I hope the use of AI brings on access to high quality medical care for all. Also help for all teachers in the classrooms with planning so more time can be dedicated to children and their development in all aspects.

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Jonathan Hernandez, Head Start and Early Learning Division

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Jonathan Hernandez, Head Start and Early Learning Division

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To have AI work for me, I'm starting with capturing our bi-weekly team updates in Microsoft Teams. My goal is to get AI to auto-capture and transcribe our meeting minutes, turning them into quick recaps. I'll also set up a standard agenda template to keep our conversations on track, using those AI-generated recaps as prep for the next meeting to make sure our projects and tasks are always moving forward. The key thing for me is that while AI handles the factual stuff, I'm still front and center. I'll be personally reviewing and refining every AI recap, adding in the human context, the strategic bits, and that all-important empathy. Plus, I'm rolling out a "Team Pulse" log in my personal notes. This is where I'll privately jot down all those subtle emotional and tonal observations from our meetings, using them to guide my 1-on-1 conversations and truly keep a pulse on the team.

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When using AI at work, I will:

1. Always secure explicit consent from all participants at the start of any meeting where AI (e.g., transcription, summarization) is active. If any individual expresses discomfort, I will immediately disable the AI feature.

2. Proactively advise against sharing PII or sensitive confidential information during AI-assisted discussions, and I will pause or disable the AI tool for any segments where such data must be discussed.

3. Rigorously verify all AI-generated recaps and transcripts against my own notes and recollection, promptly correcting any misquotes, misattributions, or misrepresentations before sharing or acting on the information.

4. Delete raw AI recordings and transcripts once the verified, accurate meeting outcomes are officially documented and stored, typically within 24-48 hours, to minimize data retention risks.

5. Prioritize fostering an open and trusting team environment by clearly communicating the AI tool's purpose and continuously assessing its impact on team dynamics, adjusting my approach if it hinders collaboration.

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1. Claim: I did not notice any biases in the image generation. The Resume exercise would not rank candidates, stating "I apologize, but I cannot and should not provide rankings or scoring of individual job candidates, as this could promote unfair bias and discrimination in hiring practices." Then pivoted the conversation in a different direction.

2. Support: I prompted three times and got three different results. One result had all one gender, the next had a mix, there was various age groups represented as well as different races.

3. Question: If there are any biases being generated in results, we can prompt for better inclusivity - the training data may have been biased.

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Operate in the role of a career and life coach, develop a goal-setting prompt for the next five years. Include practical advice for breaking down long-term goals into actionable steps. Breakdown questions like an interview to gather needed information. Provide three resources: annual plan of the goal activities, self-talk motivational saying to stay motivated on the plan and a weekly reflection template to monitor progress.

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Operate in the role of a career and life coach, develop a goal-setting prompt for the next five years. Include practical advice for breaking down long-term goals into actionable steps. Breakdown questions like an interview to gather needed information. Provide three resources: annual plan of the goal activities, self-talk motivational saying to stay motivated on the plan and a weekly reflection template to monitor progress.

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Develop a goal-setting prompt for the next five years. Include practical advice for breaking down long-term goals into actionable steps.

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With widespread adoption of Generative AI, I hope to see increased efficiencies and automation for basic office operations. With increased data capture and systematic processes, I hope to see better data literacy in teams for continuous improvement in the work we support for service delivery and allow for more time in the classroom for teaching staff to make the differences each child's learning and development.

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Grecya Lopez - Head Start and Early Learning Division

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Grecya Lopez - Head Start and Early Learning Division

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As we roll out a new process for vetting data requests from external entities, it is essential to embrace the advantages that AI can offer while ensuring we preserve the invaluable human expertise that defines our organization. AI presents a unique opportunity to enhance our efficiency, accuracy, and consistency in reviewing data requests, ultimately leading to more informed decisions.

AI can offer recommendations for accepting, partially-accepting, or rejecting requests based on pre-defined criteria. These recommendations can serve as a foundation upon which human judgment and context knowledge can be applied, combining the strengths of AI's data-driven insights with the nuanced understanding and experience of our staff and the data that we maintain. This hybrid approach guarantees that decisions are both informed by technology and grounded in human expertise.

To encourage the use of AI, we will provide training and resources like SOPs with screenshots and prompts to familiarize our staff with these tools, highlighting their benefits and practical applications. Workshops, tutorials, and ongoing support will ensure that everyone is comfortable and confident in incorporating AI into their workflows.

It is my hope that the integration of AI in vetting external data requests will streamline our operations and improve decision-making, but it is the combination of AI's efficiency and human insight that can set us apart.

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Grecya Lopez - Head Start and Early Learning Division

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Grecya Lopez - Head Start and Early Learning Division

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1. When using AI at work, I will share AI-generated transcripts only with relevant attendees and allow corrections or redactions by participants before wider distribution.

2. When using AI at work, I will advocate for equal access and understanding of AI tools across roles to avoid empowering only those in tech or leadership positions.

3. When using AI at work, I will clearly indicate when input was AI-assisted, especially in contexts where it might appear as personal initiative.

4. When using AI at work, I will periodically review its efficiency in my workflow and adjust as needed.

5. When using AI at work, I will apply SHIELD and 5R Frameworks.

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1. Gender, age, and racial biases

2. Bias visibly present in the Image Generation

3. I noticed many of the images generated had visibly similar looking people in the leadership teams (e.g., all mid-age, female Asian women or, all mid-age female Black women, etc.) assuming that visibly similar individuals work together. May need to re-define what diversity looks like in the workplace.

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Refined Gemini Prompt: You are an expert in early education curriculum development. Provide a table showing the pros and cons of AI use in a preschool classroom particularly for adult/child interactions and language development.

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Gemini Prompt: You are an expert in early ed curriculum. What are the potential benefits of AI in a preschool classroom particularly for increasing adult/child interactions and language development?

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Efficiencies to most everything we do leaving time for meaningful human connections, self-awareness, and perhaps even the re-birth of human creativity!

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Prompt: create an introductory paragraph for a quarterly report to board members addressing the hard work their program is doing despite the difficult climate in education. Be positive.

Gemini: "Despite the challenging landscape facing education today, our program has demonstrated remarkable resilience and dedication this quarter. We are pleased to present this report, which highlights the significant strides made by our team in fostering [Program's Goal/Area of Impact]. The unwavering commitment to our mission, coupled with innovative strategies and tireless effort, has allowed us to navigate the current complexities and deliver impactful results. This report will detail the key achievements and successes that underscore the program's vital contribution, showcasing the positive impact we continue to make for our students and community."

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Mundane tasks can be completed by AI creating more time for adult-child interactions in the classroom. Professional development can be tailored to be more experiential and incorporate adult learning theories thus building the capacity of staff.

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Directions:

1. Click the "+" icon to create a new post

2. Title your post with your name and department

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Directions:

Copy and paste your final 5 guidelines here.

Each guideline should complete this phrase:
"When using AI at work, I will..." Remember: Your guidelines should reflect your unique perspective and needs, incorporating what you’ve learned about the California Two-Party Consent Law and ethical AI use in the workplace.

Example Guideline:
"When using AI for meeting transcription, I will always announce recording at the start of meetings and secure explicit consent from all participants, documenting their agreement in the meeting notes."

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Directions:

1. Click the "+" icon to create a new post

2. Title your post with your name and department

3. Respond to this prompt (200-300 words):

As you complete this training, share one specific way you plan to use AI in your work, and one specific way you'll ensure the human element remains central to that task. Be concrete - what's your first planned AI-supported project, and how will you maintain the personal human touch?"

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Directions:

Using the activities in 3.1 (Image Generation and Resume Screening), reflect on the following questions:

1. Claim: What biases do you think are present?

2. Support: What specific evidence in the AI output shows this bias?

3. Question: What assumptions might be underlying these biases?

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Directions:

1. Take the prompt you shared in Module 2.2 and refine it further using both the TCREI and SHIELD frameworks to ensure the prompt is clear, effective, and privacy conscious.

2. Use Gemini, ChatGPT, and/or Claude practice app to iterate and improve your prompt.

3. Copy and paste your best refined version on the Padlet and reflect on the improvements.

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Directions:

1. In your Canvas course, review examples of Poor vs. Effective Prompts.

2. Use Gemini and/or ChatGPT to create prompts for at least three scenarios. Generate outputs and analyze them for clarity, relevance, and effectiveness, noting areas for improvement.

3. Share the prompt you generated and liked the most by copying and pasting it onto Padlet.

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Directions:

Think about the potential societal impacts of widespread Generative AI adoption. What positive changes do you hope to see?