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Big challenge to address: trying to remove from Finance the lifecycle management of the grant and direct it to Research Grant office, so that they will mainly deal with invoices etc rather than management, so a RACI system would be useful to do that

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Other challenges:

1) systems not flexible and don't communicate.

2) HR/recruitment delays.

3) Legal/contracting delays.

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Cyle of centralisation, decentralisation and hybrid

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Different systems to support post award processes.

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post-award: PI portfolio reviews help in housekeeping but for complex projects, learning for alternative structures would be benefitial

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Lots of change in recent years following multiple restructures, high workload, lack of experience in post-award team, confusion around ownership of specific tasks/processes.

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Trying to address PIs towards the right people within Legal, Finance, HR teams.

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Finding the right guidance and knowledge in relation to implementing flexible fund processes as this appears to be relatively new within the school at my institution.

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Mixed experiences with lots of change occurring over the years. Differing resources

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Very small RKE compared to most universities, small centralised team to cover Development, Pre-award, Post-award & project delivery support. Work load is very high and there is conflict between what different teams want us to provide and a lack of appropriate systems to use such as a RIMS or Finance Package.

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Role and responsibilities of what is post award (where finance, contracts etc sit)

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researchers who are new to research funding so haven't managed a grant before

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Possible merger of faculties. Potential to reduce headcount.

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relatively new IRO, small research development team of 3 covering range of research management functions

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Mixed messages from finance colleagues and different reporting methods re budgets etc means that research office staff are having to unpick information and explain to academics so duplication of effort

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Reduction in resources, particularly staff.

An out-dated/fractured set up i.e. office set-up and delegation of responsibilities across departments leads to confusion/duplication.

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Financial pressures leading to merging of pre and post award and the challenges surrounding that

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more clear roles and structures

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Lack of ownership of key tasks between research office and central finance office

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compulory redundancies in professoriat for research - will effect what projects we run potentially

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Where does responsibility lie, research office or finance, when submitting and monitoring claims?

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Challenge = recent restructure and have lost 50% of our staff and we trying to find ways to work smarter, streamline processes and find greater efficiencies.

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Understanding roles and responsibilities