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Couldn’t go into the dressing room at all for the Chippenham game, annoying but at an away game they have their own COVID rules.

This is why it goes directly from first to second half

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Nothing I can do about it but during the Welling game the commentary mics failed so the second half commentary sounds a lot worse than the first.

That’s just what they sent me unfortunately so disappointed it makes the documentary slightly worse but there’s nothing I could have done to avoid it

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Interviews will be done with Mark and Dan Jones from Hemel Hempstead Town FC.

I haven't had to email or anything because I already work at the club which means I know the pair well and see them at least twice a week so an in depth discussion about the project has taken place and they are happy to have a sit down chat on camera.

They're fully aware of what its being used for and they're happy to be filmed for the purpose of the doc. It's been explained that anything filmed won't go public so access to the dressing room and more honest interviews has been attained through this informed consent.

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Permission to use footage and interviews

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Permission to use footage and interviews

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I work for Hemel Hempstead FC as Head of Media so I have the rights and access to match footage and anything else media related. I commentated on one game myself and the other was by another member of my media team while so I emailed the club anyway to get permission to use this footage and commentary just to be double safe.

All match footage is accessible by myself and free to use due to my role at the club but I thought I'd email just to confirm with another member of the media team and club secretary that they're happy with it too.

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B-roll is all filmed

Match footage and commentary acquired

Loose script written for master interview. When that is recorded just need to edit it all together

Fine cut to be done in time for feedback.
Missed rough cut deadline due to having to get a new laptop

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This reflection will use Gibb’s reflective cycle (Gibbs, 1998) to analyse and review the production process of this documentary. The process involved me creating a documentary around the change of management at Hemel Hempstead Town Football Club by gathering a combination of B-roll and master interviews to create a compelling storyline for an audience. The new management were in desperate need of positive results to stop the team from being in relegation danger and for them to keep their jobs so the storylines appeared naturally rather than having to be manufactured. I sourced all interviews and footage from Hemel Hempstead Town since I am employed there and therefore it was easy to get strong access as I have built up a relationship with a lot of trust and respect with the Jones brothers and others within the club.

My feelings prior to the filming process were that this could potential be a relatively comfortable assignment to complete due to my relationship with those involved in the club. I felt as if my ability to interview the management from almost a friendship level rather than a professional level would help me get more open and honest interviews and therefore I was happy with myself for putting in the work to build these relationships because now they were starting to pay dividends.

To evaluate the process I was correct in my thinking that my rapport with those involved would help me get a higher quality of interview from the manager and assistant manager while my access within the club helped me get match footage and b-roll without any issues however I had not anticipated other issues that I ran in to. When beginning to film the interviews which was my final part of the filming process the bulk of the footage corrupted on my laptop and I lost a large amount of my filming. This left me feeling frustrated so in the final two weeks I had to purchase a new laptop and re-film a some of the interviews which went well as I could tailor my questions to suit the already recorded b-roll now.

My analysis would be that the key to the success of my documentary would be my access. Not only did my access allow me to get inside areas such as the dressing room it also helped me overcome the issues I did face. I do not think that without the access I acquired I would have been able to re record some of the interview at such short notice, I think my personal relationship with the participants helped this. The reason I encountered this problem was to do with a lack of preparation on my part, I attempted to move a lot of footage from one device to another and also change the format to MP4 which is why it crashed my laptop.

My conclusion and action plan would be that if I was to make a video documentary again I need to pay more attention to the technical aspects of the production process, if I had filmed in a different format I could have avoided the problems I ran in to. I will continue to build relationships with participants because this was proof of how much of a positive impact trust can have on a filmmaking process.

Reference

(Gibbs, 1988) 'Gibbs reflective cycle' [webpage accessed on 16/12/2021] available at https://www.ed.ac.uk/reflection/reflectors-toolkit/reflecting-on-experience/gibbs-reflective-cycle

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One of the most famous cyclical models of reflection leading you through six stages exploring an experience: description, feelings, evaluation, analysis, conclusion and action plan.

Below is further information on:

The model

Gibbs' reflective cycle

This model is a good way to work through an experience. This can be either a stand-alone experience or a situation you go through frequently, for example meetings with a team you have to collaborate with. Gibbs originally advocated its use in repeated situations, but the stages and principles apply equally well for single experiences too. If done with a stand-alone experience, the action plan may become more general and look at how you can apply your conclusions in the future.

For each of the stages of the model a number of helpful questions are outlined below. You don't have to answer all of them but they can guide you about what sort of things make sense to include in that stage. You might have other prompts that work better for you.

Description

Here you have a chance to describe the situation in detail. The main points to include here concern what happened. Your feelings and conclusions will come later.

Helpful questions:

Example of 'Description'

Feelings

Here you can explore any feelings or thoughts that you had during the experience and how they may have impacted the experience.

Helpful questions:

What were you feeling during the situation?

Example of 'Feelings'

Evaluation

Here you have a chance to evaluate what worked and what didn't work in the situation. Try to be as objective and honest as possible. To get the most out of your reflection focus on both the positive and the negative aspects of the situation, even if it was primarily one or the other.

Helpful questions:

What was good and bad about the experience?

Example of 'Evaluation'

Analysis

The analysis step is where you have a chance to make sense of what happened. Up until now you have focused on details around what happened in the situation. Now you have a chance to extract meaning from it. You want to target the different aspects that went well or poorly and ask yourself why. If you are looking to include academic literature, this is the natural place to include it.

Helpful questions:

Example of 'Analysis'

I think the reason that our initial division of work went well was because each person had a say in what part of the assignment they wanted to work on, and we divided according to people's self-identified strengths. I have experienced working this way before and discovered when I'm working by myself I enjoy working in areas that match my strengths. It seems natural to me that this is also the case in groups.

I think we thought that this approach would save us time when piecing together the sections in the end, and therefore we didn't think it through. In reality, it ended up costing us far more time than expected and we also had to stress and rush through the rewrite. I think the fact we hadn't planned how we were writing and structuring the sections led us to this situation.

I searched through some literature on group work and found two things that help me understand the situation. Belbin's (e.g. 2010) team roles suggests that each person has certain strengths and weaknesses they bring to a group. While we didn't think about our team members in the same way Belbin does, effective team work and work delegation seems to come from using people's different strengths, which we did.

Another theory that might help explain why we didn't predict the plan wouldn't work is 'Groupthink' (e.g. Janis, 1991). Groupthink is where people in a group won't raise different opinions to a dominant opinion or decision, because they don't want to seem like an outsider. I think if we had challenged our assumptions about our plan - by actually being critical, we would probably have foreseen that it wouldn't work. Some characteristics of groupthink that were in our group were: 'collective rationalisation' - we kept telling each other that it would work; and probably 'illusion of invulnerability' - we are all good students, so of course we couldn't do anything wrong.

I think being aware of groupthink in the future will be helpful in group work, when trying to make decisions.

Conclusions

In this section you can make conclusions about what happened. This is where you summarise your learning and highlight what changes to your actions could improve the outcome in the future. It should be a natural response to the previous sections.

Helpful questions:

What did I learn from this situation?

Example of a 'Conclusion'

Action plan

At this step you plan for what you would do differently in a similar or related situation in the future. It can also be extremely helpful to think about how you will help yourself to act differently - such that you don't only plan what you will do differently, but also how you will make sure it happens. Sometimes just the realisation is enough, but other times reminders might be helpful.

Helpful questions:

If I had to do the same thing again, what would I do differently?

Example of 'Action Plan'

Different depths of reflection

Depending on the context you are doing the reflection in, you might want use different levels of details. Here is the same scenario, which was used in the example above, however it is presented much more briefly.

Short example of Gibbs' reflective cycle:

Feelings:

Adapted from
Gibbs G (1988). Learning by Doing: A guide to teaching and learning methods. Further Education Unit. Oxford Polytechnic: Oxford.

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One of the most famous cyclical models of reflection leading you through six stages exploring an experience: description, feelings, evaluation, analysis, conclusion and action plan.