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Referalls for early years settings must be submitted via the Early Help Assessment Plan. Please see EHAP shelf.

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From the moment you begin to identify that a child may require ongoing SEN support, begin to note down strengths and needs via the EHAP. Initial discussions with the family and the child and family "voice" should be included in this collation.

Keep in mind that the EHAP can be submitted as part of your evidence for inclusion funding and used a referral for Educational Psychology, The Child Development Team and the ERSA.

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Please note that these referral processes are subject to change, and so this offers a general guidance, and is for organisational purposes.

If you wish to submit feedback regarding any referral processes please contact:

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Providers who offer 3 & 4 year old children free early years education can apply to claim Disability Access Funding (DAF) to support disabled children to access the free entitlement.

A lump sum payment of £615 per year is available to providers who have eligible children in receipt of child Disability Living Allowance who are claiming free early years education.

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Early years disability access fund  form (1)

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The form must be sent securely to: inclusionsupportrequest@ealing.gov.uk

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Application must be sent one week prior to panel dates to ensure they can be collated and presented at panel.

The form must be sent securely to: inclusionsupportrequest@ealing.gov.uk

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You can include within your SENIF application:
- Progress Summary
- Specialist Reports
- EHAP
- Individual Support Plans
- Child and Family contributions

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Please submit to Speech and Language Therapy, Carmelita House, 21-22 The Mall, Ealing, W5 2PJ,

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EHAP registration process for professionals

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You must contact the Family Information Service (FIS) to

find out if an EHAP is already in use

for the child/young person or a sibling. And to obtain the registration number and Lead Professional contact  details (for an existing EHAP) or register a new EHAP. Call 020 8825 5588

(Mon-Fri, 9am-5pm)

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Referrals to the Educational Psychology Service can be made by the Special Needs Coordinator in a primary or secondary school, the head teacher in a special school, or by the nursery manager in a nursery.

Parents/carers must give signed permission before an educational psychologist can get involved with a child or young person.  The special needs coordinator, in negotiation with an educational psychologist, will prioritise which children or young people most need support.

If parents or carers are concerned about their child’s progress at school, and think that an educational psychologist might be able to help - they should talk to their Special Needs Coordinator in the first instance.

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Contact Name

ESCAN

Telephone

020 8825 5050

Address

Ealing Service for Children with Additional Needs
Carmelita House
21-22 The Mall
Ealing

Postcode

W5 2PJ

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If you are concerned about your child's development, in the first instance,you should speak to your health visitor and GP about your concerns.

The Child Development team are based within ESCAN (Ealing Services for Children with Additional Needs) and comprise of paediatricians and specialist health visitors.

Children with complex disabilities including chromosomal syndromes

Children where there are concerns regarding development in 2 or more domains

Children with abnormal neurological signs e.g. weakness on one side

Children with significant risk factors for developmental delay e.g. prematurity and under age 2 years

Children with social communication difficulties (usually 3+ years and under 6 years)

Children with behavioural issues under the age of 6 years

Children with coordination difficulties in keeping with Developmental Coordination Disorder

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Referrals must be submitted via the EHAP.

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Contact Name

Child Development Team

Telephone

0300 1234 544

E-mail

ealingcommunity.referrals@nhs.net
Name

Child Development Team, Carmelita House

Address

21-22 The Mall
Ealing

Postcode

W5 2PJ

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Occupational Therapy is concerned with promoting a balanced range of occupations to enhance health and wellbeing.  Occupations refer to everything people do in the course of their daily life.  Paediatric Occupational Therapists work with Children and Young People (CYP) aged 0-18 who have difficulties functioning in daily living activities due to illness, injury, developmental difficulties or neurodisability (e.g. physical disabilities, autism).

Any parent, carer or professional can refer a child or young person to the service by completing a referral form and sending it in with written parental/guardian consent.

We will accept the referral if the child or young person has:
• An Ealing GP, and be aged 0-18 (unless they attend an Ealing special school where we are based, in which case we will take referrals up to the age of 19).
• A difficulty or difficulties participating in functional tasks in the areas of self-care, productivity and/or leisure.

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The majority of children or young people with special educational needs (SEN) will have their needs met within local mainstream early year’s settings, schools or colleges through SEN Support arrangements and the resources from the funding already given by Ealing Council to schools every year.
A very small number of children or young people need a more individualised or intensive level of specialist help than can be provided from the SEN Support arrangements in place. In these circumstances, you, your child or young person’s early year’s setting, school or college may decide to ask Ealing Council to consider starting an EHC Needs Assessment.

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The Local Offer provides a breakdown of the Request for a Statutory Assessment.

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An EHC Needs Assessment is a detailed look at a child or young person's special educational needs and the support he or she may need in order to learn. This is a request for more targeted intensive support where previous special educational needs ( SEN) support has been put in place but not worked and the child or young person continues to have significant needs. The EHC Needs Assessment should not normally be the first step in the process. It should follow on from planning and interventions already undertaken with parents and young people in partnership with an early year's setting, school or college.

If, following this assessment, Ealing Council agrees that a child's needs are severe enough to need additional support to what school are already providing, or that the child would benefit from attending a special school or additionally resourced provision, they will write an Education Health and Care Plan, based on all the strengths and difficulties that have been identified by parents and professionals who know the child. The Plan will describe these strengths and difficulties, will set out outcomes that the child needs to achieve in the next 3 or 4 years and will describe the interventions and strategies that a school needs to put into place to help the child achieve these outcomes. The Council will then allocate additional funding to the mainstream school so they can implement this Plan or seek a placement in a special school or additionally resourced provision.

Requests for an EHC Needs Assessment are most often received after several meetings have been held at the early year's setting, school or college to review the SEN Support being provided and the rate of progress.

For the majority of children, the early year's setting or school will make the request. However, the doctor, health visitor, parents and carers, or the young person themselves (if over the age of 16 but under the age of 25) can also request an EHC Needs Assessment by writing to Ealing Council.

If a request is being made by early year's settings, schools or colleges then an: Ealing Request for a Statutory Assessment (ERSA) form can be used. Please see downloads section on this page.

or

If there is already an EHAP (Early Help Assessment and Plan) with enough information that describes the child's strengths and difficulties and shows what the child's educational attainments currently are, this should be used in place of the ERSA. Please see downloads section on his page.

It is important that the documentation submitted with the request for an EHC Needs Assessment clearly demonstrates that the child or young person has significant special educational needs and shows clearly what has been implemented and reviews undertaken. This information regarding SEN Support would normally be provided by the early year's setting, school or college.
If a parent, carer or young person has made the request, it is important to submit all relevant medical information relating to your child or young person's SEN/disability. This information should represent the last 12 months and include any information from the educational setting too.

All requests should be sent via a letter or email electronically to: ERSA@ealing.gov.uk

Telephone: 020 8825 6910 Email ERSA@ealing.gov.uk

If a request is being made by an early years setting, school or college an Ealing Request for a Statutory Assessment (ERSA) form or Early Help Assessment and Plan ( EHAP) must be completed.

If you need help to make a request for an EHC Needs Assessment ring the SENAS Team Telephone : 020 8825 6910 Email: SENAS@ealing.gov.uk

ISAID (Impartial Support and Information on Disability and Special Educational Needs)provide free and confidential advice to parents / carers, children and young people aged up to 25. Advice is free, impartial and confidential.

Tel: 020 3978 8989

Contact provides support, advice and information for families with disabled children, no matter what their condition or disability. Advice is free, impartial and confidential.

Tel: 020 8571 6381

The EHC assessment process takes 20 weeks from beginning to end.

The timescale has been broken down to explain what happens at each stage of the process.

Ealing Council SEN Assessment Service (SENAS) receives a request for an EHC Needs Assessment.
You will be allocated an EHC Coordinator and he or she will check that all the forms have been completed correctly, and that there is sufficient supporting reports.
The EHC Coordinator will present the request for an EHC Needs Assessment to the Special Educational Needs ( SEND) Panel.
The EHC Coordinator will inform you in writing of the SEND Panel decision.

The SEND Panel will decide to either:

a) Start the EHC Needs Assessment

b) Ask your child's school to continue meeting their needs at SEN Support stage.

If the SEND Panel decision is to start EHC Needs Assessment you will also receive an information pack. This will include;

A form for you to complete about your views, what aspirations you, your child or young person have for his or her future, as a parent or young person (this form is known as Appendix A). Where possible the child or young person should complete the form.

Where the request for an EHC Needs Assessment shows significant input is needed from health and/or social care professionals a 'Working Together Meeting' will be arranged with you by your EHC Co-ordinator. The 'Working Together' Meeting would happen around week 14/15 from the initial request for an EHC Needs Assessment and will be an opportunity to consider all reports written by professionals and to draft an EHC plan with you and the professionals who know the child. This meeting will only happen for children with the most complex needs.

The EHC Co-ordinator will seek information and views, in the form of a report, from people who work with you and your child or young person
Once all the reports have been received the EHC Coordinator will summaries all the reports including you and your child or young person's views, into a draft Plan. This is called a Draft SEN Support Plan
The draft SEN Support Plan is made up of a number of sections:
Section A will include you and your child or young person's views.
Section B will describe the child or young person's strengths and difficulties in four broad areas of development;

1. Cognition and learning (e.g. how the child or young person thinks and how well they are doing with numeracy and literacy etc.),

2. Communication and interaction,

3. Social, emotional and mental health and,

4. Sensory/physical.

Section C - will contain advice from Health professionals about your child's health strengths and difficulties.
Section D - will contain any relevant information from any Social Workers who have worked with your child, young person or family about your child's strengths and difficulties.
Section E - is a summary of the outcomes that you and the professionals want to see your child or young person achieve over the next 3 to 4 years.
Section F - H will be a table that outlines the outcomes and strategies that are needed to meet your child or young person's needs, as well as who will be delivering any different strategies, how often these strategies should be used, who will monitor progress and which organisation will fund each strategy.

A draft SEN Support Plan will be emailed to you and/or the young person and their early year's setting, school or college so that you know what documents will be considered by the SEND Panel.
The EHC Coordinator will have a discussion with you and/or the young person about the draft plan either through email or over the telephone.
At this stage a parent/carer or young person can express their preference of an educational provision.

Draft SEND Support Plan is presented to the SEND Panel by your EHC Coordinator. In particular, the Coordinator tells the Panel what educational setting you want for your child, and how you think the support for your child would look like.

The SEND Panel usually consists of mainstream and special school representatives (e.g. Headteachers or SENCOs), an Educational Psychology Service representative, a Paediatric Therapies manager, a representative from the Behaviour teams in Ealing, a Social Care representative and the Designated Medical Officer.
The meeting is chaired by Ealing's Head of Special Education Needs and Disability (SEND), and all Panel members read, review and discuss each draft SEN Support Plan request drawing on their particular professional expertise and experience.
The Head of SEND considers the views and advice given by the Panel members, and makes a decision about whether to convert the SEN Support Plan into a draft EHC Plan.

Your EHC Co-ordinator will write or email you with the decision made by The Head of SEND and the reasons behind the decision.
If the Local Authority agree the child or young person's needs are severe enough to need significant amount of additional support the draft SEN Support Plan will be changed into a draft EHC Plan. At this stage the SEND Panel will read the draft EHC Plan and the associated reports and decide if the child or young person early year's setting , school or college should be given additional funding to meet the child or young person's needs or consider alternative specialist placement. They will send a copy of the draft EHC Plan with any changes they have made.

Parents have a 15 calendar days to look through the draft EHC Plan and to convey their views about the draft Plan to their EHC Coordinator. Upon receiving the draft plan with your parent feedback, amendments will be made following discussion with yourselves.

If the SEND Panel decides that an EHC Plan is not needed, the EHC Coordinator will let you and/or young person know why and help you to find other ways that you, your child or young person can be supported in their early year's setting, school or college. The Local Authority expectation is that your child's needs can be met by their existing school with the resources they already have in school.

By week 20 parents should expect to receive a finalised EHC Plan.
An Education, Health and Care (EHC) Plan must:
* Establish and record the views, interests and aspirations of the parents and child or young person
* Be clear, concise, understandable and accessible
* Provide a full description of the child or young person's special educational needs and any health and social care needs;
* Establish good, relevant outcomes across education, health and social care based on needs and aspirations with a long term focus on preparing for adulthood and being independent, having relationships, being healthy and being in employment
* Specify the provision required and how education, health and care services will work together

Reviews of an child or young person's progress should occur annually. Parents can request a review earlier than this by liaising with the school's SENCO in the first instance. This meeting is chaired by the child's school and all professionals who are working with your child, as well as parents, are invited to the Annual Review meeting. Everyone reviews the progress the child has made in relation to the outcomes set out in the EHC plan, and in relation to the shorter term outcomes that were set the previous annual review. Information about your child's wellbeing and social and emotional development are also discussed if they are not already an outcome on their EHC plan. If school or parents want to increase or decrease the funding their child receives, or the school or parent want to consider a change of placement then they should sat this at the an Annual review meeting

Records of the Annual review are sent to the local Authority and to parents and other professionals, within 2 weeks (10 working days) of the Annual Review meeting. The Local Authority aims to consider the Annual Review record within 2 weeks of the record being sent to the Local Authority. Any amendments to the EHC Plan will then be discussed with school and parents. Amendments are only made when there are significant changes in a child's life.

Professionals should send annual reviews securely , via email, to EHCPReviews@ealing.gov.uk

Ending an EHC plan
Parents or professionals may recommend ending an EHC Plan and returning the child or young person to the SEN Support level where funding for strategies has already been delegated.
An annual review is a good opportunity to consider when an EHC Plan should end. Before a decision is made the EHC Co-ordinator will discuss it with the parent and/or the young person and take your views into consideration.

What to consider
* If the educational or training outcomes specified in the plan have been met?
* What type of SEN support is still needed?
* Can the additional support be arranged within the resources already available in school or college?
* The wishes of the parents and the child or young person about the future i.e. moving to further education or employment.

Please see the downloads section of this page (to the right) for a table breaking down Ealing's Education, Health and Care Needs Assessment and Plan process.

Additionally Resourced Provisions (ARP's) are "additionally funded" which means that a school ARP receives additional resources. They are able to offer:

Teaching staff with additional knowledge, skills and expertise in a particular area of SEND;

Specialist environments which support the learning needs of each pupil;

Systems to track small-step progress;

Some lessons in mainstream classes, but with additional specialist resources and teaching

Additional Educational Psychologist and specialist health input as necessary.
Each ARP specialises in a particular area of special educational needs. Each ARP is an integral part of the school.

ARPs are small-scale, typically providing for between 10 and 20 pupils in primary schools and up to 30 in secondary schools

Each ARP specialises in a particular area of special educational needs. Each ARP is an integral part of the school.

ARPs are small-scale, typically providing for between 10 and 20 pupils in primary schools and up to 30 in secondary schools. ARP pupils are supported in their own year groups. Pupils will spend time within the designated ARP classroom and their time in their mainstream class will be agreed so that their access to mainstream activities will be agreed in advance and monitored carefully. Adjustments will be made to maximise positive learning outcomes. This approach enables each individual to receive the particular support that they need, at the appropriate age-related level in the most appropriate setting.

Castlebar School
Hathaway Gardens, W13 0DH
Tel: 020 8998 3135
For children with complex moderate to severe learning difficulties & autism. Age range 4-11

John Chilton
Compton Crescent, UB5 5LD
Tel: 020 8842 1329
For children and young people with physical disabilities and learning difficulties. Age range 4-17.

Mandeville
Horsenden Lane North, UB6 0PA
Tel: 020 8864 4921
For children with severe to profound and multiple learning difficulties and autism.Age range 4-11.

Springhallow
Cavendish Avenue, W13 0JG
Tel: 020 8998 2700
For children with autism and complex needs Age range 4-16.

Ealing I SAID (Impartial Support, Advice and Information on Disabilities and Special Educational Needs) offer free, impartial, independent advice and support to families living in Ealing with a child or young person up to the age of 25 who has special educational needs or a disability ( SEND). Ealing I SAID offer support to assist with the EHC Process, including choosing a school, and have produced the below resources to offer support.
Find out more about Ealing I SAID Useful resources

Below is the timeline which the Local Authority(LA) follow for children who are currently in Year 6 with an EHCP and will be transferring to a Secondary school the following September.

In line with the SEND Code of Practice (9.178) the LA will review and amend the EHCP using the Year 5 Annual review.

Year 5 Annual Reviews will be logged in the new 11+ High School Transfer by the Annual Review Team.

July, September, October

LA SEN High School Transfer Panels will be held recommendations will be made for a type of school/setting, the LA will write to parent accordingly

September - October

Schools will hold opening evenings for parents . The LA writes to parents to seek parental preference

Deadline for parent/carers to submit their school preferences

October-February

Consultation and negotiations during the transfer process. This will also involve meeting and talking with school staff, parents, the young person, professionals and other partners. The EHCP is amended during this time to reflect the current info in the Year 5 AR. Parents will be sent the draft amended version during this time

15 February

Statutory deadline for finalising EHC Plans naming new school/provision type in Section I

Regulation 18 of the SEN Regs requires that the EHC plan must be re-viewed and amended before:

(a) 31 March if the transfer is from secondary school to a post-16 in-situation

(b) 15 February in any other case, or

(c) If a young person is moving from one post-16 institution to another post-16 institution at any other time, at least five months before that transfer takes place.

This generally means the local authority ("LA") should start the annual review process in the autumn term of the year before the child or young person moves setting.

If you are moving to Ealing with a child who has an Education, Health and Care (EHC) you should inform your child or young person's current Local Authority SEN department of your move. You must also speak with Ealing's SEN Business Support Team:

Business Support Team
Ealing Service for Children with Additional Needs (ESCAN)
21-22 Carmelita House
The Mall
Ealing W5 2PJ

020 8825 7687/6910

Once you have moved to Ealing your child's EHC plan (along with all other documents relevant to your child's special educational needs and/or disabilities ( SEND), such as current provision map will be transferred from your current Local Education Authority to Ealing. Ealing will then become responsible for making sure your child receives the support outlined in the EHC and will have six weeks to decide whether to review the EHC and/or make any adjustments.
Finding the right school
By moving to Ealing, the school named in your child's EHC/SSEN might now be too far away for them to continue to attendance. In this case, Ealing will need to name an appropriate new school to meet your child's needs. During this decision-making process, you may be asked to place your child in a school of Ealing's choice temporarily, to allow enough time for you to visit other schools and discuss options. The SEN Assessment Service will always consult with you over changes to your child's or young persons EHC Plan.

If your child has special educational needs and/or disabilities but no EHC Plan, you should contact Ealing's school admissions team to apply for a place.

If you need any support or have any concerns about your child related to their ECHP your allocated Education Health and Care Plan Co-ordinators are your first point of contact to provide you with advice and direct you to support available.

We are currently updating our EHCCo list, in the mean time if you are unsure of who your child's allocated EHCCo is please contact the SENAS team:
Tel: 020 8825 6910 Email: SENAS@ealing.gov.uk

IPSEA: EHC Plans - Find out all about EHC plans- what they contain, personal budgets and direct payments, appealing to the SEND tribunal and more.

EHC Plans: Examples of good practice - Resource produced by the Council for Disabled Children to support the development of skills in writing good quality EHC plans.

EHC plans: Examples of good practice (year 9 and beyond)- Produced by the council for disabled children, focusing on how plans should evolve for young people from year 9 reviews onwards.

SEND code of practice: 0-25- Chapter 9 of the SEND code of practice covers all the key stages in the statutory assessment and planning and preparing the Education, Health and Care (EHC) Plan.

Appealing to the SEND Tribunal- Information on steps to appeal decisions around an EHC needs assessment or EHC plan.

How to appeal a SEN decision- How to appeal an SEN decision to the First-tier Special Educational Needs and Disability (SEND) Tribunal.

Top Tips for Professionals- Guide for professionals supporting children and young people with an EHC and how to get them involved in the process.

Ealing ISAID - Organisation providing free and confidential advice to parents/carers of children and young people aged 0-25. ISAID can review EHC plans with parents/carers to ensure that objectives and outcomes of the special education provision meet the child/young person's needs. Tel: 020 3978 8989

Ealing ISAID also have information specifically for young people (external link)

Contact provides support, advice and information for families with disabled children, no matter what their condition or disability. Advice is free, impartial and confidential. Tel: 020 8571 6381

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Education, Health and Care Needs Assessment and Plan

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An EHC Needs Assessment is a detailed look at a child or young person's special educational needs and the support he or she may need in order to learn. This is a request for more targeted intensive support where previous special educational needs ( SEN) support has been put in place but not worked and the child or young person continues to have significant needs.

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Please note that the ERSA is digitised. You can begin your request here (insert link)

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This is a template of the EHAP

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Guidance on completing an ERSA in Gateway September 2020

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Referrals submitted by post should be done via recorded delivery due to confidential information.

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If you deliver a referral directly, ensure that you request a receipt of delivery.

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All referral forms must have parental written consent.

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If you are referring, and will be the main named contact alongside the parent, provide these details in a standard cover sheet. A template is attached for your use.

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What happens if my application is rejected?

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What happens if my application is rejected?

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What happens if my referral is rejected?

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What happens if my referral is rejected?

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What happens if my referral is rejected?

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What happens if my referral is rejected?

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What happens if my referral is rejected?

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What happens if my referral is rejected?

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where to send the EHC -plan which email please 

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where to send the EHC -plan which email please 