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BHS: Policies, Processes, and Procedures

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BHS: Policies, Processes, and Procedures

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This is the District rules and procedures as written by Sarah Fairman, Director of Secondary Education

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These instructions are used to lookup a vendor number of an existing vendor of BHSD.

Do this first to verify if a vendor before requesting a new vendor for our system.

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This is the sheet that gives you naming conventions when there is no invoice number.

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Checks returned to building instructions

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Checks returned to building instructions

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Instructions on how to make a notation on a check

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Use these instructions if paying someone only once. Used to refund the individual for payment for items used in the building.

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Office Staff and Secretary Responsibilities

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Office Staff and Secretary Responsibilities

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Office Staff and Secretary Responsibilities

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Pass/Fail and Final Experience Clarification Document January 2023

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This is an additional link for Graduation Alliance

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This program is used to create and find archived records.

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We specialize in securely managing education records online.

"As an educator, I understand issues unique to education and am happy to support you."

Claudia Mullins

Director of Student Services

23 years

We're educators with one focus, simplifying your records.

Our solutions are specifically designed for:

Student Records

Special Education Records

Employee Records

Administrative Records

At YellowFolder we believe your records need to be quickly and easily accessed. Our intuitive, simple to use filing system achieves just that and offers the safety and security compliance required in the education industry. We assist you in taking all your files from paper or digital formats to your own personal, searchable cloud database. Eliminating valuable time spent filing, searching and sharing records, misplacing or entirely losing files altogether. Reclaim valuable space underutilized by filing cabinets, and money spent on paper, ink and copiers.

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YellowFolder provides a cloud-based, digital file cabinet where your school system can safely store, retrieve and manage all of their Administrative, Employee, Special Education, and Student Records.

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This spreadsheet is used by many within the District/Building. You keep track of all new students entering the building. You receive notification in your MiStar and enter the information in this spreadsheet.

You also use it to keep track of all students who you have received files/documents from previous school.

Use this spreadsheet to find out what students need to be entered into MCIR for immunizations. All new students since the last MCIR deadline must be on the roster for current listing.

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This sheet is created by Student Services. Each student that leaves BHHS must be logged here as well as on your BHHS Enrollment sheet.

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This form is used to add the address from returned mail for Student Services and you to follow up. Students must live in our District, pay tuition, or be a student of a faculty member.

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This link brings you to the area where the State of Michigan posts the Graduation/Dropout rate for all schools.

Several of our documents needs this rate to be included.

This is also the reason we need a signed Exit form or a Records Request from parents to verify that a student is leaving BHHS. The State of Michigan requires verification.

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Michigan Secure App Michigan Data Hubs Michigan Student Data System (MSDS) State Aid Status Reports (SAMS) Michigan Online Educator Certification System (MOECS) Grant, Application and Cash Management System BAA Secure Site Michigan Electronic Grants System (MEGS+) National Forum on Education Statistics Registry of Educational Personnel (REP) Educational Entity Master (EEM) Financial Information Database (FID) School Infrastructure Database (SID) Student Transcript and Academic Record Repository (STARR) Michigan Postsecondary Data Inventory (MPDI) Previous MI School Data website

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This sheet is used to maintain the student count numbers for BHHS. Please enter the numbers from MiStar on the last school day of each month.

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This spreadsheet was created by Laurie Mezey (Principal Secretary) to keep track of students status in regards to Graduation. This sheet is helpful also keep Student Services apprised of student status.

Anytime you know of a Senior, ARP, or FRP student leaving BHHS or not graduating, please enter them on this sheet and notify Laurie Mezey of the change.

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This spreadsheet is created by you each year to help the counselors, administration, and you track those students who are not in Traditional (butt in seat) classes.

Create a new spreadsheet at the end of 1st semester each year to begin the process for the next year.

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This sheet is also under Count Day. This sheet is used to make sure classes are in these student's schedules appropriately.

This sheet is shared with counselors, administration, Student Services manager (Tawn F), and Virtual Enrollment teacher (Ebony D)

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This link includes VLAC, Graduation Alliance, and ACE

You need to get a login from Oakland Schools (Ask Tawn Fouchia in Student Enrollment for assistance)

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This Spreadsheet is created and maintained by you. It is shared with the counselors, administrators, and only those teachers that have a student listed.

These students turn in a Pass/Fail form to you and this is where you keep track of all the forms turned in.

If you can figure out how to collect the parent and teacher signatures, I suggest a google sheet would be more efficient. I didn't have time to figure out how to verify those signatures.

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Laurie Mezey sends this out each year with the links for the most important documents for the building.

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How to process a Parchment request. This is done daily

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This is the test out sheet. Students with a Minimum of 78% receive credit for the test taken. Counselors or administrators add to this sheet. Records Secretary adds the scores to the transcript and highlights in Green for pass. Fails are highlighted in red and not entered.

Grade is entered as semester T with a grade of T on the date the test was given.

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Instructions for teachers

School Speciality:

The username is : bhhsart

The passcode is : Blackhawks4!

Blick Art:

Account: mbeauchamp@bloomfield.org

Password: Blackhawks4!

Customer Number:  310907

Don't forget to add 20% off promo code: QD20AEP

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Your Cart - BLICK Art Materials - Google Chrome - 23 August 2022