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The position of an Office Administrative Assistant stands out as an efficient one in the hectic world of contemporary business, where every minute matters and organization is essential. This portfolio is more than just a compilation of papers; it is a symphony of skill, thoughtfully put together to identify the ideal candidate who will blend in with the office's daily rhythm. Every component, from the opening note of the application to the last note of the interview evaluation, is vital to the smooth operation of the hiring process.

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Personal Information:

Name: Taehyung

Contact Information: +1 (204) 963 - 2241

Email Address: taehungjk@gmail.com

Address: 3305-1154 Munroe Avenue

City/Province: Winnipeg, MB

Postal Code: R2K 3V6

Education:

High school Diploma : Diamond school (2018-2019)

Bachelor's Degree: from Risen University (2020-2022)

Associate's Degree: From Arcturus University (2023-2024)

Work Experience:

Position: Administrative Assistant

Company: XYZ Constructions

Terms: 2022-2024

Experience as an administrative assistant:

Oversaw reception, which included taking phone calls, extending greetings to guests, and addressing questions.

Travel plans, meetings, and appointments that are scheduled.

Helped with document preparation, filing, and data entry.

Organized office supplies and kept track of stock.

Experience in office management:

Oversaw facility maintenance and day-to-day office operations.

Negotiated contracts and oversaw procurement with vendors.

Put office rules and procedures into effect.

Oversaw office spending and budgets.

Experience with Customer Service:

Offered polite, competent customer service.

Helped with problem solving and product selection.

Resolved client complaints and raised issues as needed.

Accurately processed transactions and developed a rapport with customers.

Office software experience:

Adept with the Microsoft Office program suite.

Used sophisticated software to handle tasks and schedule appointments.

Able to pick up new software quickly.

Organizational Skills:

Effectively managed several tasks and deadlines.

Arranged logistics and kept correct documents.

Streamlined operations by implementing systems.

Declaration: I so certify that, to the best of my knowledge, the data included in this application is real, full, and correct. I am aware that if deliberate dishonesty or material misrepresentation is found at any stage of the hiring process or later, it may lead to the rejection of this application or the immediate termination of employment.

Candidate Signature: Taehyung

Date : 16 March, 2024

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Position Title: Office Administrative Assistant

Location: 567 Avenue, Winnipeg MB.

Job Summary:

In order to maintain the office's smooth operation, the Office Administrative Assistant will be in charge of providing administrative support. The candidate will assist managers and staff with a range of communication and organizational responsibilities. The administrative assistant will communicate by phone and email, making sure that all administrative tasks are finished precisely, provided in a timely manner, and with excellent quality.

Duties:

Answer and direct phone calls. Plan and arrange appointments.

Write and distribute emails, correspondence memos, letters, faxes, and forms. Assist in the creation of reports that are due regularly.

Set up and maintain a filing system. Keep up-to-date office guidelines and protocols.

Place an order for office supplies and look up new offers and vendors. Maintain contact lists.

Make trip plans, submit and balance your spending reports and provide general support to visitors.

Qualification:

A track record of success as an office or administrative assistant

Proficiency with Microsoft Office, especially with Excel and Outlook

Exceptional ability to prioritize tasks and manage time well

Exceptional communication skills both in writing and speaking

Strong multitasking abilities and organizing capabilities

High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus

Working Conditions: During regular business hours, the administrative assistant will be employed in a standard office. On occasion, they might have to put in more hours to complete crucial assignments on time.

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job Title: Office Administrative Assistant
Company: Simran constructions
Location: Winnipeg, MB
Job Type: Full-time, Part-Time

Position Overview: To join our team, we are looking for an Office Administrative Assistant who is committed and meticulous. The perfect applicant will be crucial to maintaining daily operations and assisting with the office's activities.

How to Apply: Send a cover letter and resume to fegduhscb@gmail.com, if you're interested in applying. Kindly include "Office Administrative Assistant" in the email's subject line. Or you can submit it on the application link.

Submission Deadline: August 01, 2024

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1. Could you elaborate on your prior administrative experience?

2. When you have several deadlines to meet, how do you prioritize your tasks?

3. How do you handle sensitive papers and private information?

4. Could you provide an instance of a difficult circumstance you encountered in a prior administrative position and how you handled it?

5. What actions would you take to guarantee that the office functions properly every day?

6. How do you deal with challenging or picky customers?

7. Tell about a moment when you had to plan a difficult gathering or function. What was your approach?

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Experience working in administrative positions
Organizational abilities and time management
Ability to solve problems and communicate
Ability to adjust to new procedures or systems
A keen eye for detail and the capacity to manage sensitive data

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Candidate 1: Exhibited strong time management and organizational abilities, with a wealth of expertise in administrative tasks.
Good communication abilities and meticulousness.
Needs to get better at fixing problems.
Candidate 2: Good communication skills, moderate experience in administrative tasks.
shown strong organizational and time management abilities.
outstanding capacity to manage private information.
has to be more capable of adjusting to new procedures and systems.
Candidate 3: Outstanding communication skills and a wealth of administrative experience.
shown a good ability to solve problems and a willingness to learn new systems and procedures.
might enhance attention to detail.
Candidate 4: After this candidate interview is over, include an assessment

Overall Recommendation: Because of their significant experience, excellent communication skills, flexibility, and problem-solving abilities, Candidate 3 seems to be the most qualified candidate for the Office Administrative Assistant post, according to the assessment results. Nevertheless, more evaluations or interviews could be necessary before a choice is made.

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