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Arrived at Mapa Glove at eight in the morning with a friend who was also scheduled to intern there.

We are asked to wait at a waiting room next to the guard house.

Madam Zalina from Human Resource Department came and took us in. We are instruct to wait at waiting room just behind the reception to give a briefing for the first day. She explained about the working hours, attire, allowance, and also the department that we will be placed for our internship. She also required to retain our personal information in order to handle HR process and to ensure our allowances are paid swiftly.

We were assigned to the accounts payable section of the accounts department. Our account manager, Mr Yunus, arrived and introduced himself after Puan Zalina's briefing. He then gave us a quick tour of the other departments. He then guided us to our department and gave us an introduction to the employees.

After that, Mr Yunus and Mr Din gave us further details about our department, working hours, attire, allowance and the task that we need to perform throughout our internship period.

There was another trainee in our department named Dinneshwary who charged to teach us the work and to guide us.

First and foremost, she gave us a mannual file to study which have process and procedure to do Account Payable (AP) in Minos.

After that, she taught us how to do AP via system. The software that we used to do AP is Minos. She taught us step by step.

In order to do AP we must compulsory to have invoices, delivery order and also GRN. Especially invoice and GRN compulsory must have; without these documents we cannot do AP.

Minos is the one of the important software for our department to do all the AP.

Minos ERP is a software systems that automate and manage essential company activities for maximum efficiency are known as enterprise resource planning (ERP) systems. Minos ERP is a business-oriented enterprise resource planning (ERP) program. Minos ERP is marketed as an ERP (Enterprise Resource Planning) software for businesses, with applications in accounting and finance.

Not only that, our senior trainee also inform us that if we made any mistake when doing the AP we should inform to our supervisor immediately. This is because if there is any mistake we cannot proceed with other transaction especially the GL CODE and COST CENTRE must we correct.

Then, she taught us as overall what task that we need to do such as bank recon, supplier recon, AP, photocopy, filling and extra.

Moreover, she bring us to the pigeon hall to take all the necessary document that related to our department. After that, we need to chop all the document receive date for the safety.

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Began the day by continued labelled the files.

AP for the supplier documents.

Did confirmation balance request for some vendors.

Took documents from pigeon hole as well as from reception.

Attached all the documents with its respective invoices.

Print invoices from email.

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My another trainee and I were asked to check advance payment proposal.

It is quite challenging because the actual due date for those documents are December, January and February. Therefore, we need to check those documents from future month file. Some documents are haven't file in their respective files.

The payment pay on 11 December.

There were some missing documents that was not in the files and also in the pile where we kept the document after the AP in the Minos.

All the advance payment are Capex documents which means investment or asset.

Messaged the in charge person who is Azlin through Microsoft Teams asking for missing documents.

Finally, we found all the missing documents. Before file the document in the payment file I was instructed to photocopy all the Capex document for the Costing Department filing purpose.

After that, I file all that advance payment documents in one file.

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The next day, I continue doing the Account Payable (AP) because there was like few stack of invoice to do. There are two type of AP. They are trade and non-trade.

Trade is very basic one which is no need to change any GL code. I just need to remain the same whereas the non-trade I need to change the GL code based on the description.

Firstly, I started to do trade because i felt trade is very easy compared to non-trade.

After lunch, I started to do non-trade AP. My senior trainee guide me step by step to do non-trade AP as well as clear all my doubts.

Then, I did filing. There is few stack of invoices which complete AP haven't filed.

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I continued doing AP in Minos.

On that day, I receive capex invoices. Capex means asset. My senior trainee explained about the capex invoices and the person in charge for the capex. Trainees never instruct to do capex which named as asset. This is because the steps and procedures are different as well as it include depreciation. The in charge person for the capex is Azlin. So, I instruct to give all the capex invoices to her.

Capex invoices cost centre will be different and quite long compared to expenses invoices.

After lunch, I started to do filing.

Then, I went to pigeon hall and reception to take all the documents that belong to accounts department.

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I continued do AP in Minos.

On that day, all the trainees are busy doing AP. While we were doing AP we were asked to stop doing AP as well as asked us to logout from Minos for the interface purpose.

Interface means transfer all the data that have been key in in the Minos software to SAP. SAP assists enterprises and organizations of all sizes and sectors in operating effectively, adapting constantly, and expanding sustainably.

The purpose of this system is to indentify whether the transaction or payment successfully complete or still have pending, to indentify partial payment, to indentify due date for the payment, to check new vendor or old vendor and many more.

Every piece of data from the prior year will be accessible via SAP system.

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I continued doing AP.

After that, senior trainee taught us how to do supplier recon step by step.

Step 1: Print all the statement for the month.

Step 2: Check in the SAP whether the payment for the invoice is complete or still have pending and also payment date for the invoices. We also need to written due date for the particular month in the statement.

Step 3: Update all the information in the excel. Every month we will use the same template but the information for the particular month need to extract from SAP system. This step divided into few more step.

Step 1: Delete KZ data and SAP data in the excel.

Step 2: Login SAP system

Step 1: Click FBLIN Account Payable. For KZ data at all item need to key in particular month start date and end date. For example 1.10.2024 to 31.10.2024. Then need to execute and download the data from the system. After that, need to copy and paste in the Excel on the page KZ data.

Step 2: Repeat the same step till FBLIN. Then at open item taip the date extract the data. For example, if extract data on 11.10.2024 so must key in that date. Then, execute and download from the system as well as paste in the excel on the page SAP data.

Step 3: Refresh the Pivot table in order to have new accurate data.

Step 4 : Must taip total amount of the expenses for the neccessary vendor for every month in the supplier statement.

Step 5: In the same excel at the page pivot table we must checked whether the information that have been key in is balance or imbalance. If it is not balance we need to figure out why it is not balance. The missing invoice amount and the statement missing invoice amount must be same.

After she taught us how to do the supplier recorn we started to do supplier recorn.

We encounter some problem while doing supplier recorn such as the amount imbalance, missing invoice and many more.

To solve all those problem we need help from the incharge staff who named MR Faiz. He helped and taught us how to solve those problems.

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On Saturday we usually do GRN Cut off.

Senior trainee taught us how to do GRN Cut Off.

Then, Madam Gowri taught us how to do Bank Recorn.

Step 1: Need to use previous month excel template. Previous month balance will be the current month starting balance. For example September ending balance will be the October starting balance.

Step 2: Delete all the previous data in the excel.

Step 3: Login SAP system to download Cash Book (CB). There are few step under this step. They are:

Step 1: Click FBLIN3 Item Display.

Step 2: Complete all neccessary information such as GL Code, Company Code,layout and at all item must taip particular month starting and ending date. For example, 1.10.2024 to 31.10.2024.

Step 3: Execute and download the CB from SAP system. Then, copy and paste the data in the excel template on the page Download CB. Since the template contain with formular all the information will generate automatic in the simplest form.

Step 4: After that, copy and paste the auto generate simplest form informtion on the page CB according to the code.For example, if the code start with 25 need to paste under the code 25.

Step 5: Taip unreconcilled.

Step 5: Once done with CD, need to continue with bank statement. Current month bank statement usually upload in the account share by the incharge person who named as Madam Gauri. Under this step there are few more steps.They are:

Step 1: Copy and paste the uploaded bank statement for the respective bank in the respective excel template on the page Download Bank Statement.

Step 2: Since the entire template is formulated so all the information that paste in Download Bank Statement will generate automatically all the lenghty information into simplest form.

Step 3: Copy and paste the simplest form information on the SOA page.

Step 4: Taip unreconcilled.

Step 6: Need to compared both CB and SOA for the simmilar amount. Once found the similarity delete the unreconcilled in SOA and CB respectively and taip the number display for the transaction from SOA and insert the number CB for the particular transaction.

Step 7: On the page final all the balance amount must be same as well as the final balance amount must be same with mannual cash book from SAP system.

On that day, we also have fire drill trainning.

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Step 2: Key in invoice date

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Step 3: Key in all required information based on invoice such as invoice number, invoice nature, invoice origin, amount and C.Tax.

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Step 5: Need to write the due date in the invoice.If the due date in the software on December in the invoice need to write on month earlier which is November.

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Step 6: Need to write all the neccessary information on the invoices such as GL code, cost centre, amount,vendor number and document number.

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Step 7: Note down all the neccessary information on the invoices.

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We learned in detail about GRN Cutoff.

Step 1: Use previous week excel template. Delete all previous data from colum A to Colum BP on the page data.

Step 2: Login Minos.

Step 3: Click Specific Menu (9800)

Step 4: Click Specific Option Malaysia (9860)

Step 5: Go to specific Option Reports (9870)

Step 6: Click Pur detail with GRN info

Step 7: Select Mapa Gloves Sdn Bhd as well as select branch.

Step 8: Key in relevant details and press enter; under create and send a file taip "O". Then create file name and enter to process the data.

Step 9: Login back into Minos to transfer data.

Step 10: In the download data at colum AI key in 3. Then, copy and paste the download data from colum A to colum BP in the previous excel template. Then at colum BT must be taip 28.

Step 11: On the page MYR and USD refresh the pivot and make neccessary changes such as date.

Step 12: Repeat the same step for Penang branch.

After done with GRN Cut Off I start to do bank recorn for Mapa Glove Sdn Bhd for HSBC, Mapa Spontex for Maybank and HSBC.

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I continued doing AP.

I also learned how to request invoices from the vendor. Sometimes I received document without invoice. In that case, I need to request the invoice from the vendor.

Senior trainee taught me how to do photocopy and scan.

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I started my day by doing supplier recon for the month September.

Every week I instruct to change the KZ data and SAP data. This is because every week there will be interface session. Every interface session there will be a lot of latest data will add on in the SAP system.

This is quite challenging for me because there is a lot of vendor statement pending invoice amount not balance with the statement.

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I continued doing supplier recon.

I clear all my doubts to MR Faiz who in charge for the supplier recon in order to balance the pending invoices amount in both excel and statement.

After lunch I went pigeon hall and reception the take the documents. Sometimes, I receive book as well.

In that case, I need to check the invoice's vendor name, DO Number, PO Number and GRN Number. Then need to sign and return back to the respective department. This is to prevent invoices from missing as well as it can be an evidence that the particular department acknowledge that they have submit the invoices to account department.

Then pass the documents to the respective staff including trainee.

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I continued doing AP. This is because everyday we will received a lot of documents to do AP in order to proceed the payment.

I did filling based due date as well as alphabetical order.

As usual after lunch I went to pigeon hall and reception to take the document.

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As for Saturday, I did GRN Cut off for Ipoh.

After that, I continued doing Bank Reconciliation. Every week Madam Gauri update bank statement in the account share.

Cash book keep update whenever there is an interface session.

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Bank Reconcillation for Mapa Gloves Sdn Bhd (HSBC)

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Continued doing bank reconcillation for HSBC both Mapa Gloves Sdn Bhd and Mapa Spontex. I also did bank reconcillation for Maybank Mapa Spontex. I and another trainee was instructed to complete bank reconcillation by this week because the following week will be plant shut down due to low production as well as Deepavali.

It is quite challenging because some transaction is not posted in both Statement of Bank and Cash Book.

After that, I and my another two trainees started to do supplier recorn. It also very challenging because we find difficulties to balance the pending invoice amount.

As usual after lunch around 4pm I went to pigeon hall to take documents.

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I start my day by doing AP. For the day I and another two trainess decided to complete the AP.

We divided the documents into 3 so that we can finished it on time.

Therefore, for the whole day we focused doing AP.

There are also some document are incomplete such as missing invoices. So, I took responsibilities to request for the missing invoices from the vendors.

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Filling after the payment complete (Inside store room)

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Start off the day with doing AP.

After that I did filling for the payment that have been completed.

Once the payment is completed need to filed those document inside the store for both Mapa Glove Sdn Bhd and Mapa Spontex. Madam Gauri guide me how to do the filling after the payment for both Mapa Glove Sdn Bhd and Mapa Spontex.

Madam also informed me that no documents can be filled inside the store room without her prior knowledge as well as her approval.

I went pigeon hall to take documents.

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On account of the approaching end of the month, our department, Account Payable (AP), had to settle the supplier payments.

Therefore, me and my another colleque were given a list of suppliers payment proposals from A to Z by Madam Gauri, who is in charge of payments.

We need to checked payment proposal invoice number, amount and other details with the invoice that we placed in the file after we did AP in the Minos.

The due date for the suppliers payment on 1st November 2024. The amount on the payment proposals must correspond with the amount in the Statement of Account and the document file.

We managed to complete on time because we did not find any missing invoices.

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I start my day by requesting statement for the month from the vendor's who did not have or send their statement via email.

There are quite a lot vendor's have not send their statement.

Some vendor's response to the email very fast.

The venders replied and send us back the latest statement as per request.

After that print all the statements.

Each statement will be checked in the SAP and updated in the excel file every week.

As usual after lunch around 4pm I went pigeon hall and reception to take the documents.

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Plant shut down due to low production as well as Deepavali leave.

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Bank Reconcillation for HSBC Mapa Spontex for October

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Began doing Bank Reconcillation for MYR as for the month October and completed for HSBC Mapa Gloves Sdn Bhd and Mapa Spontex.

Once complete Bank Reconcillation for HSBC I continued doing for Maybank Mapa Spontex.

Finally, I managed to balance with updated transaction and submit to my employer supervisor who is MR Yunus for the approval and signature.

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I began the day by doing Supplier Recon for the month of October.

Since it is the beginning of the month there were many statements have been send by the suppliers through email.

I print all the statements and start to do the supplier recon by checking the invoice amount in SAP, due date as well as missing invoices for the month.

Missing invoices here indicate that, our department did not complete AP for that particular vendor or we haven't receive those invoices.

After that, I started to updated the information in the excel template.

After lunch went pigeon hall and reception to took documents that have kept in the accounts department rack.

Once collect all the documents from pigeon hall and reception I started to attach the documents with its invoices and also have to checked and make sure all the documents have Invoices, Delivery Order, Purchase Order, and GRN.

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Attach invoices with respective document

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Matched the invoices with the documents that was brought from pigeon hole. There are documents with missing invoices.

Some invoices attached along with the document, some will send by the suppliers through post and some send via email.

Therefore, I checked the email for the documents that have missing invoices and print the invoices.

After that, attach invoice with their respective document based on the Delivery Order (DO) number and Purchasing Order (PO) number.

Once complete with all the attachment I started to do AP. For today I just focused on doing AP because our department receive almost 3 stacks of invoices including Capex.

All the Capex invoices which known as asset or investment pass the the Capex in charge person.

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AP the supplier document to proceed with payment.

After that, continue with filing based on the due date.

Checked email for the invoices and statements. Some suppliers have send the statement for the month of October.

Updated supplier statement excel file.

Bring document from pigeon hole.

Help supervisor to filed some important document such as income tax, audit document and many more in management file.

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Did GRN Cut off for Ipoh.

Celebrated Deepavali with office colleagues by having port luck for breakfast.

Mr Faiz checked GRN Cut off and informed me that there is correction for Ipoh GRN Cut off. I immediately correct it and resend the file in Microsoft Teams.

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Attached all the invoices with respective documents.

Continued doing AP for supplier document.

After done with AP I clear one stack of documents that have done AP in Minos and kept in their respective file according to alphabetical and due date order.

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Began the day learned how to do bank reconciliation for USD HSBC.

Madam Gauri have updated bank statement for the month of November in the account share.

USD is very easy compared to MYR for both Maybank and HSBC. There is not a lot of transaction for USD.

I able to reconciled USD within few minutes for the month of November.

After that I started to do Bank Reconciliation for MYR for both Mapa Gloves Sdn Bhd and Mapa Spontex.

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Request missing invoices from the vendor via email.

Print out missing invoices and statement.

Collect documents from pigeon hole and reception which kept in account department section.

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Attach the invoices with respective documents.

Request for missing invoices via email from supplier. Some suppliers response to the email very fast and resend the document that I request.

Started to do AP. Its being a while that my another trainee and I never do AP.

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Our new general manager was welcomed to the organization.

Due to that our Account manager Mr Yunus asked us to do 6s. They are Sort, Set in Order (aka Straighten or Stabilize), Shine (aka Scrub or Sweep), Standardize, Sustain, Safety.

I labeled the files on the outside rack and stacked them accordingly.

Shred some unimportant documents.

After arranging the files I clear a pile of documents that have done AP in Minos and put it back in their respective files according to the alphabetical order and based on due date.

After done with 6s I started to do GRN Cut off for Ipoh. On Saturday I compulsory must complete GRN Cut off for the week.

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Updated supplier statement excel file.

Faced some problems in Pivot table while doing supplier recon and clear my doubt with Mr Faiz. I highlighted in red for all imbalanced pending invoices.

Print out missing invoices and statement.

Collect documents from pigeon hole and reception which kept in account department section.

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Continued doing AP and print missing invoice via email.

Did filing according to the alphabetical order.

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Updated supplier statement excel file with latest SAP data.

Checked supplier statement that send via email. Some suppliers send the statement late.

Some supplier statement missing amount does not balance with SAP data.

Figure it out why it is not balance and came to know that we haven't complete AP for all those invoices

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Start the day by doing AP for other supplier documents.

After that, I attached the invoice with respective document and started to do AP for that document as well.

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Took documents from pigeon hole and reception

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Request statement of account from the supplier via email.

There are a lot of suppliers did not send statement of account for the month.

Print statement of account that have sent recently by the suppliers.

Take document from pigeon hole and reception.

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As usual on Saturday I did GRN Cut off for Ipoh.

After that, I complete filling for one stack of document that have done AP in Minos.

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My another trainee and I were asked to check advance payment proposal.

It is quite challenging because the actual due date for those documents are December, January and February. Therefore, we need to check those documents from future month file. Some documents are haven't file in their respective files.

There were some missing documents that was not in the files and also in the pile where we kept the document after the AP in the Minos.

All the advance payment are Capex documents which means investment or asset.

Messaged the in charge person who is Azlin through Microsoft Teams asking for missing documents.

Finally, we found all the missing documents. After that, we file all that advance payment documents in one file.

The payment must complete on 28 November.

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Began with checked payment proposal list.

I and my another colleque were given a list of suppliers payment proposals from A to Z by Madam Gauri, who is in charge of payments.

We need to checked payment proposal invoice number, amount and other details with the invoice that we placed in the file after we did AP in the Minos.

We also need to arranged the invoices in ascending order.

The due date for the suppliers payment on 1st December 2024. The amount on the payment proposals must correspond with the amount in the Statement of Account and the document file.

It consume a lot of time because we found some physical invoices missing. But, we able to found those invoices within that day.

Not only that, certain invoice numbers were not arranged in ascending order because various persons enter them in different ways, such as enter invoice number wrongly, leaving spaces, and more.

For invoices that the number enter wrongly we need to correct the number SAP system.

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Update supplier statement excel file.

Check email for the statement of account from the supplier.

Take document from pigeon hole and reception.

Attached invoices with its respective document.

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Started to update Bank Reconciliation for MYR and USD.

After that, file all the documents that have done AP in their respective file according to the alphabetical and due date order.

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Complete Supplier Recon for the month of October

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Began with attached invoices with their respective document. But we were asked to stop doing AP for the month and can resume from 5th December onwards.

After that, continued doing supplier recon and successfully completed for the month of October.

Finally we have submit the physical statement of account of the supplier to Account Manager Mr Yunus for him to check and sign.

Submit the excel file via email to Account Manager Mr Yunus.

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Start the day by doing GRN Cut off for Ipoh.

Continue doing Bank Reconciliation but could not able to complete because some transaction not posted in Cash Book. Especially, for the advance payment that have made on 28 November.

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Bank Reconcilation for the month of November

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Continue doing Bank Reconcilation for both MYR and USD.

I did for Mapa Gloves Sdn Bhd and Mapa Spontex for HSBC and Maybank Mapa Spontex.

I also did USD for Mapa Gloves Sdn Bhd.

Struggled to balance for USD due to exchange rate.

Finally, I managed to reconcile all the transaction and balance it.

The final amount in the excel file must be same with Cash Book from SAP system and Bank Statement for the month.

Submit to Accounts Executive Mr Din to approved and Accounts Manager Mr Yunus who is my supervisor to reviewed.

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Happy Deepavali

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As usual on Saturday I did GRN Cut off for Ipoh.

After that, I continued do bank reconcillation.

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My another trainee and I were asked to check advance payment proposal.

It is quite challenging because the actual due date for those documents are December, January and February. Therefore, we need to check those documents from future month file. Some documents are haven't file in their respective files.

The payment will pay on 5 December.

There were some missing documents that was not in the files and also in the pile where we kept the document after the AP in the Minos.

All the advance payment are Capex documents which means investment or asset.

Messaged the in charge person who is Azlin through Microsoft Teams asking for missing documents.

Finally, we found all the missing documents. After that, we file all that advance payment documents in one file.

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Enter new data for the month of November

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Print all supplier Statement of Account that have send by the supplier via email.

Then, update supplier statement excel file for the month of November.

Brought document from pigeon hole that kept in account department session and reception.

Receive document from Penang branch and pass to Mr Faiz who is in charge for Penang branch.

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Attach invoices in their respective document and separate some documents that have missing invoices.

Sometimes, received invoices only. Whenever, received invoices only I kept all that invoices in one file. After received all the relevant document for the particular invoice I will attach the invoice in that particular document.

Continue update supplier statement excel file.

After that, I complete filing for one pile of document in their respective file.

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Resume doing AP for the supplier documents.

Its being a while my another trainee and I never did AP. Therefore, there are a lot of supplier document that need to complete AP.

If we never complete AP we cannot proceed with payment for the supplier. So, in order to complete the payment doing AP is very crucial for Account Payable department.

Therefore, I focused doing AP for the whole day.

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On Saturday I must complete GRN Cut off. So, I began the day by doing GRN Cut off for Ipoh.

Before proceed with GRN Cut off all the staff including trainee whoever in charge for doing AP must stop doing it.

After that only, I can proceed with GRN Cut off.

Usually, for Ipoh there is a lot of transaction. So, it consume time to complete the entire process.

After complete with GRN Cut off Madam Gauri have updated bank statement for the month of December in account share.

Therefore, I started to do Bank Reconciliation for the month December.

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Began the day by doing AP.

Shred some unimportant documents.

Brought document from pigeon hole and attached them with invoices.

Print invoices that send via email.

Focused doing AP for the whole day.

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Updated supplier statement excel file with latest SAP and KZ data.

Print statements that have send by the suppliers through email.

As usual brough documents from pigeon hole and reception.

Focused doing supplier recorn for the whole day.

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Payment was done to the vendors for the month of December including advance payment that made on 28 November and 5th December.

Arranged the paid payment proposal list from A to Z based on the suppliers. We were also instructed to attached the Statement of Account (SOA) in the payment proposal list for each vendors.

All paid vendors document will be filled in the store in each supplier file.

There are quite a lot to be filed in store. It took two days to complete the filling after the payment paid.

We also need to create new files for all new vendors and create new file for existing vendors as current file is full with payment documents.

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Filing according to due date and alphabetical order

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Continue with filing the documents in store.

After complete with payment document filing I started to file documents that have complete AP in Minos according to alphabetical and due date order.

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Did GRN Cut off for Ipoh.

Brought document from pigeon hole and reception. Most of the documents are Capex.

Did photocopy for Capex document.

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Bank Reconciliation for the month of December and AP

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Began the day doing Bank Reconciliation for month of December.

The transaction are quite less and able to complete within one hour.

Some transaction did not post in Cash Book and Statement of Bank. Therefore, I cant' balance the amount.

After that, I start to do AP for the other supplier statement.

This week all the staff including must complete AP before 20 December because after that we need to knock off AP.

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Focused on complete AP. We receive a lot of documents including Capex documents.

Request invoice from suppliers for the documents that incomplete via email.

To complete AP there must have Invoice, Delivery Order, Purchasing Order and GRN.

The whole day I was busy doing AP for both trade and non - trade.

Brought documents from pigeon hole and reception.

Attached documents with its respective invoices.

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Updated supplier recon in the supplier excel file.

Print latest statement via email that have send by the suppliers.

Check SAP data for the payment due.

Request for the statement of account from the suppliers who haven't send their statement for the month.

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Began the day with attached invoices with its respective documents.

Continued with AP for the other supplier documents.

This time I learned how to do AP with multiple invoices and one GRN.

Photocopy Capex documents for Costing Department filing purpose.

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The auditors were coming for a stock count today, so we were requested to arrive early. We were divided into few group to visit different site and department for the stock count.

I accompanied with one of my supervisor who named Madam Gauri and one from supply chain department and one of the auditors to observe how the stock count would be conducted.

I learned the procedure for doing the stock count.

After that my friend and I instructed to checked payment proposal list. My friend and I were given a list of suppliers payment proposals from A to Z by Madam Gauri, who is in charge for payments.

We need to checked payment proposal invoice number, amount and other details with the invoice that we placed in the file after we did AP in the Minos.

We also need to arranged the invoices in ascending order.

The due date for the suppliers payment on 1st January 2025. The amount on the payment proposals must correspond with the amount in the Statement of Account and the document file.

It consume a lot of time because we found some physical invoices missing. But, we able to found those invoices within that day.

Not only that, certain invoice numbers were not arranged in ascending order because various persons enter them in different ways, such as enter invoice number wrongly, leaving spaces, and more.

For invoices that the number enter wrongly we need to correct the invoice number in SAP system.

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Off day

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Plant shut down due to low production.

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Merry Christmas

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Bank Reconciliation for HSBC MYR Mapa Gloves Sdn BHD

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Began the day by doing Bank Reconciliation for MYR and USD both Mapa Gloves Sdn Bhd and Mapa Spontex Sdn Bhd.

Since it is end of month so I have to complete Bank Reconciliation. But, I failed to complete because some transaction did not post in the cash book.

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Start the day by doing supplier recon. I failed to submit on time because I did mistake when transfer data from SAP System.

So, I delete everything and redo the supplier recon for the month of November.

I clear my doubt about supplier recon with Mr Faiz who is Account Assistant. His explanation is very clear to me.

After that, Madam Gauri asked me to cross-checked the payment that she made.

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Public Holiday

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I complete Bank Reconciliation HSBC MYR Mapa Gloves Sdn Bhd as well Mapa Spontex and USD for Mapa Gloves Sdn Bhd.

After that, I learned how to do Bank Reconciliation for Euro. The transaction was very less compared to MYR and USD.

Bank Reconciliation for EURO is very easy compared to MYR and USD.

Then, I started to do Supplier Recon by downloading and updating new SAP and KZ data.

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Print all the bank statement, cash book from SAP and Bank Reconciliation and submit to Mr Din to approved and Mr Yunus my supervisor to reviewed.

I complete Supplier Recon and successfully managed to balance the pending invoice amount. It must correspond with SAP data and excel file pending invoice amount.

I submit both Bank Reconciliation and Supplier Recon to Mr Yunus.

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As usual, on Saturday I complete GRN Cut Off for Ipoh.

It took more than 30 minutes to complete the transaction.

There will be a lot of data for Ipoh compared to Penang.

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Print all Statement of Account that send by vendor for the month of December.

Started to do supplier recon for the month of December.

Managed to balance all the pending invoice amount with SAP data. Both correspond with each other.

I went to pigeon hole to take document but there is no document because the operation just resume after the shutdown for three weeks.

Our department welcome one new trainee named as Santhia.

After that, I started to guide her the job scope and responsibility as a trainee in the organization.

Guided and taught her the work that we do everyday.

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Continued doing supplier recon.

Taught the new trainee on how to do Supplier Recon.

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Teaching new trainee Bank Reconciliation

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Taught the new trainee how to do Bank Recon and she pick it up very well.

After that, let her to do on her own in order to boost her self confidence.

Today we received some document from pigeon hole.

After that, I taught the new trainee on how to do AP.

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Continued teach new trainee on AP and monitor her work.

Still received SOA via email.

Printed and started to do Supplier Recon.

Scan some document for the KPI purpose.

Continue with AP for supplier document.

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Continued do Supplier Recon.

Learned on how to do confirmation request.

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Began with GRN Cut Off.

Taught the new trainee on how to do GRN Cut Off.

I learned about sales and admin which is Account Receivable (AR) Department work.

I learned on how to do update sales information.

Did filing for the advance payment which paid on 11 December in the store.

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Begin the day by doing Supplier Recon.

Start to do AP for the supplier document.

Arranged old files in the boxes.

Shift and transfer some files to different place.

Brought four boxes of spring files and one box of Abba files from admin to arranged for this year by disposing the old files.

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Taip and labelled the boxes.

Continued by arranging files that is in the store room into the boxes.

I looked at the number of documents in each file because some files just had a few documents. It is still usable for this year. We had to box some of the files because all those files were very full.

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Continued doing AP for the supplier documents.

Went pigeon hole and reception to take documents.

Guide and monitor new trainee on how to do supplier recon.

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Continued doing AP for the supplier documents.

Teach new trainee on how to do Bank Reconciliation.

I let her to do by her own and monitor help work.

I help to reconcile some of transaction and teach her some tactics to reconcile it.

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Teach the new trainee on how to do Bank Reconcilation for foreign currency.

Continued doing AP for the supplier documents.

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As usual on Saturday started to to GRN Cut Off for both Ipoh and Penang.

I did for Ipoh and the new trainee did for Penang.

I monitor and guide her when doing GRN Cut Off.

After that, started to labelled and arranged files for CAPEX.

Create and form new files for the files that we kept in the boxes.

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AP Supplier Document that need to change the Cost Center

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Continued doing AP for the supplier document. In the year 2025 some of the Cost Center have been closed and open new and we are instructed to change the cost center. Before this we just need to change the GL code but after this we need to change both GL code and Cost Center.

Print Statement of Account from email to do Supplier Recon.

Help new trainee to do Supplier Recon.

Took documents from pigeon hole and reception. It is compulsory to took document from pigeon hole and admin everyday morning and evening.

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Today I learned new thing which is Account Receivable (AR).

Learned about how to update customs form, shipments to foreign countries and update as well as request for the approval from the customs for the raw materials that we are using for the production.

It was quit challenging because custom reject some of the documents and we need to do again until its approved by customs.

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Began the day by doing AP for the supplier documents.

Learned how to do knock off for the Bank Reconciliation HSBC.

Request latest Statement of Account (SOA).

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Checked payment proposal list for the month of January.

The payment will be pay on 3rd February 2025.

We need to checked vendors name, invoice number and invoice amount.

It took one day to complete because there is quite vendors to settle the payments.

Moreover, there are some invoices are pending to approved by Human Resource Manager. Some of the invoices must approved by Human Resource Manager who named Mr Raj.

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Continued attached SOA with supplier documents.

Request for missing SOA from suppliers.

Took document from pigeon hole and reception.

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Public Holiday.

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Public Holiday.

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Start to do Bank Reconciliation for the month of January for MYR, EURO and USD.

It was very challenging because Maybank MYR Ipoh have a lot of transaction. It was very difficult to reconcile due to a lot of transaction and some of it still haven't post in the system which is Statement of Bank and Cash Book.

Took document from pigeon hole and reception.

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Continued doing Bank Reconciliation.

Took document from pigeon hole and reception.

Checked 3rd draft for payment proposal list because after interface there is payment added to pay on 3rd February.

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Began the day by doing GRN Cut Off for Ipoh.

Continued the day by doing Bank Reconciliation because there are some transaction posted in Bank Statement and Cashbook.

Learned something new which is about costing and checked the status whether Custom have approved or reject. If Custom reject we need to edit based on their quiry.

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Continued doing Bank Reconciliation for MYR, USD and EURO. As usual MYR have a lot of transaction compare to USD and EURO.

Learned about payment due which is Accounts Receivable department task.

Took document from pigeon hole and reception.

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Bank Reconciliation for the month of January 2025

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Successfully complete Bank Reconciliation for the month of January for Mapa Gloves Sdn Bhd and Mapa Spontex Sdn Bhd for the bank HSBC and Maybank.

Successfully complete for all the currency which is MYR, USD and EURO.

After completion Bank Reconciliation is checked, review and signature by Mr Din Chief Executive Account and approved by Mr Yunus Account Manager and also my practicum supervisor.

Attached payment proposal list with the invoice for each vendors that made payment on 1st January for the purpose of filing in the store.

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Started to do filing alphabetical order.

Print label for the files.

Learned about shipment for the sales which is Account Receivable job scope.

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Started to do filing in the store.

Shred unimportant documents.

Learned about CAPEX which is known about asset or investment.