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Publish

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Finalize any accompanying material, marketing descriptions, etc.

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Complete any necessary re-shoots or dubbing

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Complete and incorporate multimedia elements

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Meet and collaborate as necessary with A/V to edit

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Post-production

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Make notes of edit points and any necessary re-shooting

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Filming

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Polish and refine script; develop multimedia inclusions

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Initial meeting with A/V to share script and establish shooting schedule

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Use key points and outline to assemble draft script

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Share out and distill research into key points

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Once artifact videos have been recorded, they can be used as specific modules in other tours with new transitions if needed.

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Pre-production

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If live tour, schedule live session with approved script and AV support. Group support with tech help, presenting, assisting with any Q&A, etc.

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- We have already agreed on or been assigned a theme.

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Begin process of identifying and securing multimedia resources

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- As a group, we brainstorm on artifacts that might be good additions to the tour.

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Establish contact with Archives and Collections departments to review related holdings

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Tour is distributed to requesting group and repeat for next group

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- One or more people investigate the people associated with that artifacts and highlight a few stories they feel might be good for the target audience.

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Walk through tour individually and as a group to determine any necessary changes. Final approval from entire group necessary

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As a group, we look through the stories brought to the table and decide which to focus on for the tour.

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Conduct scholarly research

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Once videos are completed, check to see if any final edits need to be made. If ready, place in full tour.

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For each story, we ideate an accompanying activity for the learner to use to reinforce and use learning.

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Put together additional resources needed for tour (Matterport, activities/ discussion questions, images, audio, Prezi format, etc.)

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Identify pertinent gallery artifacts

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If one host, the host writes up the script for any filmed portions. If multiple hosts, the two hosts collaborate on the script-writing process. The script does not have to be highly factual, it can also introduce the artifact and activity to follow. As they generate the script, they note any extra footage (b-roll, archival film or images) that might be useful to get. They contact the appropriate departments for assistance in securing them.

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Record necessary videos and submit for editing

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Research phase

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The script is reviewed by anyone the group feels is appropriate, be they historical or curriculum experts, AV Services, or anyone else. With their suggestions in mind the script writer(s) makes edits as needed.

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Draft initial tour outline: assign roles, establish firm understanding of audience, scope, and desired theme/subject matter

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Time to film is secured with AV Services. Meanwhile, images are being secured by the appropriate people.

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For recordings, develop a script and a schedule. Have script approved by group.

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Filming takes place.

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Receive request

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Determine additional support needed (AV Services, Collections. etc.) Contact Dept.

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Based on the script, the editing team makes a rough cut of any video. Meanwhile, any Prezi materials are drafted and laid out.

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Create an outline of the artifacts, transitions, and additional resources with timing. Research time!

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Final video and imagery is inserted into the Prezi, along with accompanying activities. Any wrap-around materials are finalized.

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For the specific audience, determine the best tour structure (Level of engagement and information, and use of Prezi or other platforms). This would also be dependent on live vs. pre-recorded. Determine tasks for each staff

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Once theme has been chosen, determine the appropriate time length for the tour and the number of relevant artifacts that can be covered.

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Determine themes that would be appropriate and beneficial for elementary, middle, and high school audiences. For school groups, make sure that themes relate to school standards

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Create a script for the tour:
- What the two hosts will say
- Which artifacts will be filmed
- Gallery shots to be filmed (if needed)

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Research supporting materials
- Archival images and videos
- B-roll
- Animation

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Create Extensions to learn more
- Links to articles, websites, MOF digital archives (accessible to public)
- Books
- YouTube videos
- Podcasts
- Hands-on activities?

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Create a Conclusion for the tour

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Create an Introduction for the tour

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Create a cohesive story connecting the artifacts to each other

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Decide what you want to say about each artifact. Create a consistent format, e.g.
- What is it
- How was it used
- Who used it
- Fun facts about it
- Interesting story about it
- Reflection questions

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Decide on which artifacts you want to highlight

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Research your theme

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Decide what story you want to tell within your theme

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Decide tour theme, for example
- Artifact based (Commercial Aircraft)
- Gallery based (e.g. WWII highlights)
- Other (e.g. WA State Aviation History)