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The 2023−24 Fall 1 Submission opened on Census Day, Wednesday October 4, 2023. The Fall 1 Certification Validation Rules (CVRs) and Certification Data Discrepancies (CDDs) will run and LEAs will be able to view and resolve errors.

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Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.

Quick Links:

CALPADS Home
Calendar (this page)
Communications
Contact
Fixed and Active Known Issues
Frequently Asked Questions (FAQs)
Hours of Operation
Listservs
System Documentation
Training

CALPADS Calendar for 2023-24

CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission

Census Day

Primary Data Submitted

Official Submission Window

Certification Deadline

Amendment Window

Fall 1

October 4, 2023

2023-24 (Census Day):

Enrollment counts

English language acquisition status

Immigrant Counts

Free/reduced-price meal-eligibility

Special Education

2022-23:

October 4, 2023
to
December 15, 2023

December 15, 2023

December 16, 2023
to
January 26, 2024

Fall 2

October 4, 2023

Student Course Enrollments

Staff Assignments and full-time equivalent (FTE)

English Learner Education Services

October 4, 2023
to
March 1, 2024

March 1, 2024

No Amendment Window

End-of-Year (EOY) 1
2023-24

N/A

Course Completion for Grades 7-12

Career Technical Education (CTE) Participants, Concentrators, Completers

Work-Based Learning Indicators

To be determined (TBD)

TBD

TBD

End-of-Year (EOY) 3
2023-24

N/A

Student Incidents

Cumulative Enrollment

Student Absence Summary

One-Year Graduate and Completer Counts

Count of English Learner (EL) Reclassified during School Year

Homeless Students

TBD

TBD

TBD

End-of-Year (EOY) 4
2023-24

N/A

Special Education

Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers

TBD

TBD

TBD

CALPADS End-of-Year (EOY) Calendar for 2022-23 (EOY Submission Windows are Now Closed)

CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission

Census Day

Primary Data Submitted

Official Submission Window

Certification Deadline

Amendment Window

End-of-Year (EOY) 1

N/A

Course Completion for Grades 7-12

Career Technical Education (CTE) Participants, Concentrators, Completers

Work-Based Learning Indicators

May 8, 2023
to
July 28, 2023

July 28, 2023

July 29, 2023
to
August 25, 2023
- This EOY submission window is now closed.

End-of-Year (EOY) 3

N/A

Student Incidents

Cumulative Enrollment

Student Absence Summary

One-Year Graduate and Completer Counts

Count of English Learner (EL) Reclassified during School Year

Homeless Students

May 8, 2023
to
July 28, 2023

July 28, 2023

July 29, 2023
to
August 25, 2023
- This EOY submission window is now closed.

End-of-Year (EOY) 4

N/A

Special Education

Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers

May 8, 2023
to
July 28, 2023

July 28, 2023

July 29, 2023
to
August 25, 2023
- This EOY submission window is now closed.

Additional dates to note:

Academic Year

CALPADS Service Desk Holidays
- Service Desk will be Closed on these Dates -

2023-24

2023:
July 4 (Tuesday)
September 4 (Monday)
November 10 (Friday)
November 23 (Thursday)
November 24 (Friday)
December 25 (Monday)
December 26 (Tuesday)

2024:
January 1 (Monday)
January 2 (Tuesday)
January 15 (Monday)
February 12 (Monday)
February 19 (Monday)
March 29 (Friday)
May 27 (Monday)
June 19 (Wednesday)

Last Reviewed: Thursday, September 07, 2023

Trending in School Performance

Recently Posted in School Performance

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CALPADS Calendar - California Longitudinal Pupil Achievement Data System (CALPADS) (CA Dept of Education)

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Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.

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SELPA approved all district-level approvals and data is now certified for end-of year submissions that was due on 8/25/23.

Additional information about EOY submissions can be found here: https://documentation.calpads.org/Training/EOYPrimer/#what-files-should-leas-submit-for-eoy-3

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October 17, 2023

November 14, 2023

December 5, 2023 (CANCELED)

January 16, 2024 (CANCELLED)

March 5, 2024

March 28, 2024; (9:00- 10:00 a.m., added date)

April 9, 2024 (11:00- 12:00 p.m., time extended)

April 29, 2024 ( 1:00- 2:00 p.m., added date)

May 14, 2024 (11:00- 12:00 p.m., time extended)

11:00 - 11:30 AM

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Update: SELPA is finalizing draft Local Plan based on the work of the LP Committee. A draft copy of Section B of the LP will be sent to CAC for comments before submitting to CDE. 

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Update: SELPA is finalizing draft Local Plan based on the work of the LP Committee. A draft copy of Section B of the LP will be sent to CAC for comments before submitting to CDE. 

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SELPA is finalizing dates and times for SELPA Local Plan Committee Zoom Meetings. Dates and times to follow. The committee meeting will work on revising Section B (Governance & Administration) for Northwest SELPA that will be effective 7/1/2024

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Meetings with Legislators 23-24 Schedule updated

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Please inform SELPA by emailing Mpaeste@sccoe.org by April 1st 

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Please inform SELPA by emailing Mpaeste@sccoe.org by April 1st 

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SELPA and CAC Reps met with legislators (see schedule below).  

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SELPA and CAC Reps met with legislators (see schedule below).  

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Thank you to:

SELPA I CAC: Christine & Rika

SELPA II: Susan

SELPA III: Tina & Veronica

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March 2024 SELPA Legislation Report Matrix.docx

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February 16, 2024 is the last day for bills to be introduced. Waiting for information on bills to be introduced for this legislative calendar.

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School boards association lists its priority bills for passage in coming weeks (8/25/23)

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School boards association lists its priority bills for passage in coming weeks (8/25/23)

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UPDATE: School boards association lists its priority bills for passage in coming weeks

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The latest education news updates from EdSource.

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Legislature reconvenes in January 2024.

Governor’s 2024 budget will be released by January 10th.

Last day for bills to be introduced is February 16, 2024.

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Legislative Matrix from State SELPA 2023-24

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SARC: African American Conference for Individuals and families of individuals with Special Needs, June 29,2024

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SARC: African American Conference for Individuals and families of individuals with Special Needs, June 29,2024

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Connections California: Transition to Adulthood can make it a little easier! You'll find important information in Connections California #cca. We want to help YOU create the smoothest transition to adulthood possible alongside your loved one!

Connections California: Transition to Adulthood is a FREE and COMPREHENSIVE program from Parents Helping Parents - San Jose. Get 24/7 access to relevant info about the transition to adulthood for you and your loved one with a disability. #cca includes LIVE webinars, 100+ e-learning videos, and more!

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Get information, find resources, and build parent support for children and adults with disabilities in San Jose & Silicon Valley.

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PHP: Don't miss the resources from Connections California

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PHP: Don't miss the resources from Connections California

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5 parents indicated interest in attending in-person morning session (SELPA I, II, and IV) for Legislative Information Sharing Day

SELPA is finalizing zoom afternoon meetings with legislators.

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CAC Legislative Information Sharing Day on 5_3_23.pdf

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SELPA is in the process of creating a interest survey if CAC members are interested in attending the morning in-person event in Sacramento on May 3rd. The meeting with legislators will be via zoom.

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This is an event by the State SELPA Association and Coalition for Adequate Funding in Special Education (CAFSE).

May 3, 2023: Morning
Morning Program Location: Hilton Arden West
Morning Program Limitations: # of attendees per SELPA; TBD
Registration starts at 7:30 AM
Approximate Registration Fee: $125-$150/person; final registration cost pending
Food: Breakfast & lunch to be served

May 3, 2023: Afternoon
Finalizing in-person and/or virtual meetings with legislators (most likely virtual)

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Legislative Information Sharing Day: Attendance 

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Legislative Information Sharing Day: Attendance 

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If you are planning or considering to attend the morning in-person session, please inform Leo or Namita ASAP.

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May 2023 SELPA Legislation Report Matrix.docx

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March 2023 SELPA Legislation Report.docx

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AB 87 (Quirk-Silva)- amends 56341.1 to allow audio-recording of 504 team meetings.

Check out this link for additional information:
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB87&search_keywords=%22special+education%22

AB 222 (Arambula)- Convenes a workgroup to review law and make recommendations regarding the discrimination of people with disabilities; specifically notes achieving full inclusion of SWD in general education without the use of restraint and/or seclusion.

Check out this link for additional information:
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB222&search_keywords=%22students+with+disabilities%22

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No new updates

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New statutes take effect on January 1, 2023, unless otherwise noted.
Legislature reconvenes in January 2023.
Governor’s 2023 budget will be released by January 10th.
Last day for bills to be introduced is February 2023.

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9/30 was the deadline for the Governor to sign bills into law

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9/30 was the deadline for the Governor to sign bills into law

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For more information about bills, see SSC Article.

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Governor Newsom Takes Final Action on 2022 Bills _ SSC

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SB 1113 Special education: inclusive education: universal design for learning - Vetoed 

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SB 1113 Special education: inclusive education: universal design for learning - Vetoed 

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220SB1113&showamends=false

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https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202120220SB870

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SB-291 Advisory Commission on Special Education - Approved 

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SB-291 Advisory Commission on Special Education - Approved 

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220SB291&showamends=false

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AB-1868 School accountability: English language acquisition status: data. - Approved 

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AB-1868 School accountability: English language acquisition status: data. - Approved 

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220AB1868&showamends=false

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SB-692 Special education: pupils with disabilities: least restrictive environment - Approved

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SB-692 Special education: pupils with disabilities: least restrictive environment - Approved

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220SB692&showamends=false

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SB-1016 Special education: eligibility: fetal alcohol spectrum disorder - Approved 

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SB-1016 Special education: eligibility: fetal alcohol spectrum disorder - Approved 

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220SB1016&showamends=false

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AB-2827 Child daycare facilities - Approved

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AB-2827 Child daycare facilities - Approved

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220AB2827&showamends=false

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AB-1655 State holidays: Juneteenth - Approved 

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AB-1655 State holidays: Juneteenth - Approved 

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https://leginfo.legislature.ca.gov/faces/billCompareClient.xhtml?bill_id=202120220AB1655&showamends=false

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SELPA will start working with districts fiscal staff and Special Education Directors to begin to complete the Annual Budget and Annual Service Plans (ABP & ASP). SELPA will send a copy of the completed ASP and ABP to CAC in June, prior to approval by Executive Council.

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Awaiting for more information from the governor on the budget  so SELPAs can complete the Annual Budget Plan component of the SELPA Local Plan.

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SELPA will start working on completing the Annual Budget Plan and Annual Services Plan. Information will be shared with CAC once documents are available.

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No new updates from CDE on revised Local Plan forms.

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No new updates

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CDE released Annual Budget Plan and Annual Service Plan forms. No changes in template from previous year.

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SELPA Annual Budget Plan (Section D) and Annual Service Plan (Section E) will be due on 6/30/2023.

SELPA Governance and Administration (Section B) of the Local Plan will be due on 6/30/2024. The SELPA office will convene a Local Plan Committee in the 23-24 school year in preparation for the 6/30/24 due date.

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No new updates

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All LEAs in 5 SELPAs, except 1, submitted timely on January 27th. CDE/FCMAT approved the extension of the 1 LEA that did not certify by January 27th.

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SELPA and LEAs working on cleaning data in CALPADS for 12/16/22 deadline

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Fall 1:
- The initial LEA approval deadline is currently December 16th. SELPA approval is optional.
- Final Certification deadline is 1/20/23 (LEA and SELPA approval are required)

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October 5th is CALPADS Fall census day. LEAs working to clean-up and report SPED data.

Certification deadline: 12/16/2022
Amendment Window: 12/17/22-01/20/23

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SELPA working with LEAs to submit Special Education Data for End-of-Year (EOY). (Note: EOY data includes student incidents, special education, and post-secondary outcomes for SWDs)

California Longitudinal Pupil Achievement Data System (CALPADS) technical issues are affecting SELPAs and LEAs ability to fix, submit, and certify data.  CALPADS has extended certification deadline from August 26, 2022 to September 9, 2022, and now to September 16, 2022.

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PROBLEMATIC: Due to significant decreases in ADA, most SELPAs across the state will not be able to fulfill the law.

The trailer bill proposes to add the following language to 56836.148: For the 2023-24 fiscal, each special education local plan area shall, at minimum, allocate a total sum of funding to all of their member local educational agencies equal to the total sum allocated to all of their member local educational agencies in fiscal year 2022-23 multiplied by the sum of one plus the inflation factor, as defined in paragraph (1) of subdivision (b) of Section 56836.142 for the 2023-24 fiscal year.

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The extension of the single-district SELPA creation moratorium is a simple date change from 2024 to 2026.

Trailer bill proposes to add this section to 56195.1: The Superintendent [of Public Instruction] shall post all local plans submitted by each special education local plan area on the internet website of the [California] department [of Education].

The trailer bill proposes to add the following language to 56836.148: For the 2023-24 fiscal, each special education local plan area shall, at minimum, allocate a total sum of funding to all of their member local educational agencies equal to the total sum allocated to all of their member local educational agencies in fiscal year 2022-23 multiplied by the sum of one plus the inflation factor, as defined in paragraph (1) of subdivision (b) of Section 56836.142 for the 2023-24 fiscal year.

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Impact of the passage of Senate Bill No. 1057 on special education advisory committees (CAC).

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Impact of the passage of Senate Bill No. 1057 on special education advisory committees (CAC).

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Impact of the passage of Senate Bill No. 1057 on special education advisory committees (CAC).

The omnibus trailer bill, Senate Bill No. 1057 (Stats. 2022, chapter 301), effective January 1, 2023, amends Education Code section 35147. The amendment to Education Code section 35147 extends exemptions from the Brown Act to special education community advisory committees (CAC) pursuant to Education Code sections 56190-56194.
The main impact of the bill is to exempt CACs from the criminal and civil penalties for violation of the Brown Act and to exempt CACs from many of the detailed requirements of the Brown Act. As a result, effective January 1, 2023, CACs will need to comply with the following requirements:
- Meetings must be open to the public.
- Any member of the public must be able to address the CAC during the meeting on any item within the subject matter jurisdiction of the CAC.
- Notice of the meeting must be posted at the school site or other appropriate place accessible to the public, at least 72 hours before the time set for the meeting.
- The notice must specify the date, time, and location of the meeting.
- The notice must contain an agenda describing each item of business to be discussed or acted upon.
- The CAC may not take any action on any item of business unless that item appeared on the posted agenda unless the CAC members by unanimous vote of all members present find that there is a need to take immediate action and that the need for action came to the attention of the CAC after the CAC posted the agenda.
-  Questions or brief statements made at a meeting by members of the CAC or the public that do not have a significant effect on students or employees in the school district or that can be resolved solely by the provision of information need not be described on an agenda as items of business.

If a CAC violates the procedural requirements of Education Code section 35147, upon demand of any person, the CAC shall reconsider the item at its next meeting, after allowing for public input on the item. Also, any materials provided to the CAC members must be made available to the public pursuant to the California Public Records Act.

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Awaiting for the Governor’s Budget Proposal in January

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No fiscal update; awaiting for Governor's Budget Proposal in January 2023

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Pls turn in your interest to participate by Dec 18th, 2023

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No fiscal update.

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CAC Brown Act Presentation by AALRR

https://vimeo.com/783975184

Password: SCCOE22

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Visit SELPA ADR webpage for more information about ADR services and training videos: https://www.sccoe.org/selpa/Pages/ADR.aspx

Here's are the links to request for SELPA ADR services:
English: https://forms.gle/Qg7Ki2H2bBMwhMj37
Spanish: https://forms.gle/FerNekn5B7nof4zK7
Vietnamese: https://forms.gle/kW4mvqrAdbTt8guGA

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High Quality IEP: Resource for parents and staff

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High Quality IEP: Resource for parents and staff

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The High Quality IEPs Project (HQ IEPs) is excited to serve families and Local Education Agencies (LEAs) across California by providing training and resources to support meaningful engagement in the Individualized Education Program (IEP) process.

HQ IEPs envisions a future in which all LEAs, in partnership with families, have the capacity to develop high-quality IEPs, utilizing best practices, which results in meaningful participation and educational benefit for students. This vision is rooted in equitable practices, which will intentionally remove barriers for both students and families, resulting in positive academic and social-emotional outcomes.

The IEP process is a journey, from activities before the meeting, during the meeting, and afterward. Whether your role in the IEP process is a family member, student, or LEA staff, click below to start your journey.

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High Quality IEPs | Supporting High Quality IEPs

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Legal Opinion - SELPA CAC Derived from Statute and Case Law 

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Legal Opinion - SELPA CAC Derived from Statute and Case Law 

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Please see legal opinion from AALRR regarding CAC. Information includes the following: CACs as advisory bodies, CAC's compliance with the Brown Act, and composition and conduct of a CAC.

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SELPA CAC Summary of Legal Guidelines 2022 res

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ADR SELPA Informational Flyer VIETNAMESE

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Increase statewide base rate from $715 in 2021-22 to $820 in 2022-23.

In 2022-23, Federal and State Mental Health Funds are appropriated to the SELPA and then allocated to member LEAs based on agreed-upon SELPA Budget Allocation Plan. In 2023-24, Federal and State Mental Health Funds will be appropriated directly to the LEAs.

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Learn about transitions from IFSP to IEP

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Learn about transitions from IFSP to IEP

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Listserv link here:

https://forms.gle/68V9kH8H4yF8t7Lh7

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Coming Soon:
Recorded webinar on CAC & Brown Act
Legal Opinion CAC

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New: SELPA CAC Guide Survey in English & Spanish

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New: SELPA CAC Guide Survey in English & Spanish

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Governance and Accountability Policy Study - Legislative Report 

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Governance and Accountability Policy Study - Legislative Report 

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California Senate Bill 74, Budget Act of 2020, required the California Department of Education (CDE) to commission a study to include, but not limited to, an examination of the state’s current governance and accountability structures for students with exceptional needs, ages 3 to 21, inclusive, and recommendations regarding improvements

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California Department of Education
Report to the Chairs of the Relevant Policy Committees and Budget Subcommittees of the Legislature, the Executive Director of the State Board of Education or Their Designee, the Superintendent of Public Instruction, and the Director of Finance
Executive Summary

California Senate Bill 74, Budget Act of 2020, required the California Department of Education (CDE) to commission a study to examine the state's current governance and accountability structures that support California students with an individualized education program (IEP). The study was intended to focus on the end goals of improved outcomes for students with an IEP and increasing special education services provided in the least restrictive environment.

For this study, governance is defined as education decision-making authority, along with the structures, policies, and tools through which an entity communicates its decisions and assigns authority and responsibility to other levels of the education system. Accountability is defined as education oversight - including structures, policies, and tools - created and implemented at federal, state, and local levels to evaluate and ensure compliance with legal requirements and to encourage implementation of recommended actions and best practices for improvement, all for the purpose of meeting established goals.

If you have any questions regarding this report, please contact the Special Education Division by email at SPI@cde.ca.gov.

You will find this report on the California Department of Education Special Education Division web page.

Governance and Accountability Policy Study (PDF; 8MB)

Questions: Statewide Policy and Implementation Unit | SPI@cde.ca.gov

Last Reviewed: Thursday, December 2, 2021

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Governance and Accountability Policy Study - Legislative Report

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California Department of Education Report to the Chairs of the Relevant Policy Committees and Budget Subcommittees of the Legislature, the Executive Director of the State Board of Education or Their Designee, the Superintendent of Public Instruction, and the Director of Finance Executive Summary California Senate Bill 74, Budget Act of 2020, required the California Department of Education (CDE) to commission a study to examine the state's current governance and accountability structures that support California students with an individualized education program (IEP).

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Input Requested: Family Empowerment Center Program Expansion Survey

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Input Requested: Family Empowerment Center Program Expansion Survey

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Input Requested_ Family Empowerment Center Program Expansion Survey

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The information contained in this PPT are from DWK's 8/14/20 Brown Act workshop. Please contact the SELPA office for additional clarification as some information contained in the document applies to district/COE Boards, not CAC.

Note: There are also some changes to the implementation of the Brown Act as a result COVID-19.

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Recorded Trainings (that may be of interest)

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Recorded Trainings (that may be of interest)

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CA CEC's Self Care for Teachers During Uncertain Times (10/14/21)

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CA CEC's Self Care for Teachers During Uncertain Times (10/14/21)

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Self Care for Teachers During Uncertain Times

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CA CEC's Supporting Students in a Post Pandemic Classroom Through Social Emotional and Behavior Supports (9/8/21)

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CA CEC's Supporting Students in a Post Pandemic Classroom Through Social Emotional and Behavior Supports (9/8/21)

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Supporting Students in a Post Pandemic Classroom Through Social Emotional and Behavior Supports

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Home - Public Health - County of Santa Clara

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ACSA FACT SHEET: Student COVID-19 vaccination mandate

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ACSA FACT SHEET: Student COVID-19 vaccination mandate

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California Becomes First State in Nation to Announce COVID-19 Vaccine to Required School Vaccinations

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Students will be required to be vaccinated for in person learning starting the term following FDA full approval of the vaccine for their grade span (7-12 and k-6).

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New: CADRE's 8th National Symposium - RISE to the Challenge Session Recordings Now Available!

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New: CADRE's 8th National Symposium - RISE to the Challenge Session Recordings Now Available!

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RISE to the Challenge: Resolve, Innovate, Support, Engage: CADRE’s 8th National Symposium | CADRE

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RISE to the Challenge: Resolve, Innovate, Support, Engage: CADRE’s 8th National Symposium

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Objectives for this Symposium Symposium participants will have the opportunity to:

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SELPA II CAC Highlighted Activity/Event 

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SELPA II CAC Highlighted Activity/Event 

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Facilitated IEP Meeting Stakeholder Training

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Facilitated IEP Meeting Stakeholder Training

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SELPA II CAC ADR Event (flyer coming soon) 

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SELPA II CAC ADR Event (flyer coming soon) 

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3/10 (Thursday) 6 pm - 7:30 PM

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SELPA II CAC - Getting Past Positions flyer 3-10-22