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I like all in Wednesdays... I think this is a time to really prioritize skill building in different groups and based on specific needs. Calling others into our space to help connect our work with others to continue to build skill there as well as in our work with CM's

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Notes from our Meeting

- Always write OPTIONAL in optional team spaces and give clear descriptions of what is happening in meetings
- Knowledge capture during meetings: sending notes from meetings to those who couldn't attend (maybe consider "recorders" that alternate people) vs. recordings
- Buddy system for checking in and filling in on important things
- Consider "meetings" that require input/collaboration vs. "webinars" or "voice notes"
- Digital birthday, anniversary cards
- Finding time for extended TFA family (zoom calls with kids and families with us)
- Spirit Week and Challenges to keep us having fun and growing closer
- Surveys every week or having a slack emoji that symbolizes needing something
- Wednesday meeting- consider ways to do learning outside of the space and then come together to share

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Maybe setting up some family meet ups - short Zoom time for us to connect as people and children and significant others are also invited.  That way we don't have to worry about trying to hide from our families every time we need to take a zoom call - Theo

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Set a specific time during the day to share an emoji either as your status on slack or in the channel about how your feeling and if you'd like to check in with someone

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Make sure everyone has ONE person who is their go-to for processing. Obviously the person has to agree but I think having a point-pal would be awesome. And maybe we can do nice things for that person!

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Misunderstandings or miscommunications.

It can also be challenging to extend unconditional positive regard in virtual spaces and where relationships arent yet solid

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When someone can't make it to a meeting, it's unlikely that they can watch a recording either (thinking specifically for folks on Emergency PTO). They could then lose out on valuable info if there aren't notes captured throughout the meeting.

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Sharing events like birthday's or anniversaries that are coming up so we can create and sign virtual cards, etc.

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Sharing events like birthday's or anniversaries that are coming up so we can create and sign virtual cards, etc.

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I have no solution. Just want to name this

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Space and pizza lol

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I love hanging out with my family!

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This was us doing a face mask on an overnight field trip

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I think it would be fun to do team challenges: cooking, workouts, reading, binge watching, creativity (painting) etc -Briana

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I think it would be fun to do team challenges: cooking, workouts, reading, binge watching, creativity (painting) etc -Briana

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Missing tone - some slack/email conversations are better over the phone or zoom if they have the potential to be misperceived

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Denny's breakfast groups - virtually - would love to connect with this heterogeneous group on our team through maybe a bi-weekly coffee hour

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Just from my own preferences, I start to lose focus in a virtual meeting after about an hour. (the last L&D day being an exception). If we could split the meetings up (either on different days or different times within the day), it might be more of a scheduling burden since it would be smaller blocks, but it would allow for additional touch points and check ins with people. PTN

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Bi-weekly survey forms may be helpful in identifying and addressing peoples' needs as things may be subject to change. 

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Bi-weekly survey forms may be helpful in identifying and addressing peoples' needs as things may be subject to change. 

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As we gain more clarity on our workstreams, what are the procedures/norms on providing deliverables as remote team members? 

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As we gain more clarity on our workstreams, what are the procedures/norms on providing deliverables as remote team members? 

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The lack of physical presence/proximity may create miscommunication. 

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The lack of physical presence/proximity may create miscommunication. 

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Seeing the header on the Slack user profile has been incredibly helpful as things are subject to change. Adding the level of responsiveness on the header may be helpful in honoring these hours. 

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Seeing the header on the Slack user profile has been incredibly helpful as things are subject to change. Adding the level of responsiveness on the header may be helpful in honoring these hours. 

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I appreciate the usage of different modalities/mediums to virtually interact with others. :) Padlet is great!

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I appreciate the usage of different modalities/mediums to virtually interact with others. :) Padlet is great!

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The Tuesday Impact Team meetings have been helpful to set clarity and direction. As I adjust to new protocols such as this set in place, I feel that All-In Wednesday meetings may be helpful if there are additional information/updates that were not shared in other meetings or Slack/Email messages.

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The Tuesday Impact Team meetings have been helpful to set clarity and direction. As I adjust to new protocols such as this set in place, I feel that All-In Wednesday meetings may be helpful if there are additional information/updates that were not shared in other meetings or Slack/Email messages.

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Have "Show & Tell" times in which working groups share what has helped them work together, this would be a process for people to share ideas of best practices.

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Have "Show & Tell" times in which working groups share what has helped them work together, this would be a process for people to share ideas of best practices.

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I read an article in HBR about managing others while working remotely, and it suggested letting people choose the format of the meeting. It got me thinking about how we might give more flexibility around having cameras off (Zoom) and/or finding other formats for meetings/communication that could meet differing needs (for CMs and staff).

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I'm not sure if we'd find one day/time that works for everyone; I definitely don't expect people to work around my availability, and I'm trying to prioritize team meetings when I can (as long as y'all don't mind Juliet wreaking havoc in the background).

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Nature (even just standing on the front porch for a minute to breath fresh air/look at trees); hugs from Juliet.

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Slack has the Emergency PTO hours when I am planning to be open for communication/work time. I haven't sent calendar holds because things keep changing and I don't want to crowd inboxes/calendars, but I'll share my most recent planning here in case it's helpful.

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Create a new spreadsheet and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Sheets to edit Excel files. Free from Google.

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Actual tech challenges like wifi connections cutting out, additional distractions, and higher probability of misunderstanding that can happen when you're not in person (more important to demonstrate active listening, convey tone when communicating through writing, etc.).

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The initial team survey was a good idea, and I know people's situations will likely change, so doing something like that every week or two to check in could be helpful. And the spaces for team culture, noted on the previous question, can be opportunities to check in with each other more "face to [virtual] face."

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Increase time/space in the team meetings we're already having for checking in with each other (which facilitators have been doing--thanks!). It seems like the first reaction of a lot of us was to create additional meeting times/calendar holds to connect, but this has felt a little overwhelming. I think if people want to continue holding additional times to connect for people who can make it, that's great, but also be mindful that people who are having to take emergency PTO may not be able to prioritize all of those spaces and still want to be able to check in with the team.