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My six-month internship at Agensi Pekerjaan Jobstore Sdn Bhd has been an enriching experience that allowed me to apply classroom knowledge in a professional setting. I gained exposure to event sales, employer engagement, and career fair preparation, which strengthened my understanding of how large-scale events are managed from planning to execution.

Through consistent sales outreach and employer follow-ups, I learned the value of persistence, adaptability, and clear communication. Working closely with my supervisor and colleagues also showed me the importance of teamwork and cross-department collaboration in achieving successful outcomes.

This practicum has helped me develop stronger organizational, problem-solving, and interpersonal skills, while also building confidence in managing tasks independently. Overall, the experience has prepared me to enter the workforce with greater readiness and clarity about my future career direction.

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Practicum Report - Nor Amirah binti Jamal

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Practicum Report - Nor Amirah binti Jamal

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Hereby is my practicum report for GHZX 4912 EVENT MANAGEMENT, documenting my six-month internship experience at Agensi Pekerjaan Jobstore.com Sdn. Bhd. The report highlights my tasks, responsibilities, case analysis, and reflections throughout the practicum period.

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Practicum Report-Nor Amirah binti Jamal [287052]

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Week 10 [19 May - 23 May] - Event Execution, Settlements, and Expanding Future Engagements

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Week 10 [19 May - 23 May] - Event Execution, Settlements, and Expanding Future Engagements

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Key Activities

19 May: UniRazak Career Fair Execution

Supported the on-site execution of the UniRazak Career Fair.

Key responsibilities included:

Booth coordination, employer reception, and handling attendee flow.

Addressed real-time exhibitor needs and ensured smooth event progression.

This event marked a successful collaboration between Jobstore and UniRazak, providing strong visibility and employer engagement.

20 May: Post-Event Settlements & IIUM Coordination

Followed up with IIUM contacts to confirm final preparations and outstanding items for their upcoming career fair.

Settled pending administrative matters for the UiTM Puncak Alam Career Fair, including:

Processing payments related to profit-sharing with the university.

Handling reimbursements for student volunteer allowances, F&B costs, and ice cream items provided as doorgifts.

Ensured proper documentation and communication with finance and event stakeholders for accountability and closure.

21–22 May: IIUM Campus Career Fair Execution

Participated in the full execution of the IIUM Campus Career Fair across two days.

Responsibilities included:

Employer registration, booth setup oversight, and student engagement support.

Managed logistics on the ground and coordinated with IIUM’s organizing committee.

Gained valuable insight into managing events across different campus cultures and institutional expectations.

23 May: UiTM Shah Alam Planning & Expansion Outreach

Followed up with UiTM Shah Alam regarding collaboration for their upcoming career fair.

Created a Google Form survey to collect interest and preferences from potential employers for the UiTM Shah Alam event.

Began outreach and research to identify new universities as potential partners for future campus career fairs, supporting Jobstore’s expansion goals.

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Week 6 [21 April - 25 April] - On-Ground Execution at UKM & MITEC Career Fairs, and Coordination for UiTM Puncak Alam

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Week 6 [21 April - 25 April] - On-Ground Execution at UKM & MITEC Career Fairs, and Coordination for UiTM Puncak Alam

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Key Activities

21–23 April: UKM Campus Career Fair (Faculty of Economics & Management, UKM Bangi)

Supported on-site event operations for three consecutive days during the UKM Campus Career Fair.

Assisted with exhibitor check-ins, booth setup, and facilitated smooth interactions between exhibitors and students.

Helped manage the overall event flow and addressed minor logistical challenges in real-time.

This experience deepened my understanding of live event dynamics, teamwork, and the importance of prompt issue resolution during execution.

24 April: Coordination with UiTM Puncak Alam & Employer Follow-Ups

Liaised with Sir Hadi from UiTM Puncak Alam to finalize event planning details:

Confirmed expected student turnout and VIP guest list.

Coordinated student volunteer arrangements.

Shared updates on the design progress for event posters and buntings.

Continued active employer engagement by selling booths and following up with interested companies for UiTM Puncak Alam, UniRazak, and IIUM career fairs.

25 April: MITEC Pre-Setup & Digital Content Support

Visited MITEC (Malaysia International Trade and Exhibition Centre) to assist with pre-event setup for the MyCareerFair public event.

Helped with venue familiarization, including the registration counter, layout planning, and event hall readiness.

Supported the Digital Marketing Team by helping to record a video showing the free parking area, which was later posted on social media to guide public attendees.

26–27 April: MyCareerFair at MITEC (Public Career Fair Execution)

Took on a front-facing role at the visitor registration counter. Since exhibitor check-ins were no longer required, I focused on:

Assisting public visitors with registration.

Distributing wristbands and giving event directions.

Played a key role in student group coordination by escorting university visitors from the South Entrance to Hall 4:

26 April: Escorted 17 buses (approx. 680 students).

27 April: Escorted 1 bus of students to the main event hall.

This task sharpened my ability to handle large group movements, stay organized under pressure, and maintain clear communication with transport personnel and team leads.

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Week 1 [17 March - 21 March] – Introduction and Onboarding

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Week 1 [17 March - 21 March] – Introduction and Onboarding

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Key Activities

17 March: First Day of Internship & Orientation

Reported for duty and completed onboarding procedures.

Met with department members and learned about each team member’s scope of work, including my supervisor Ms. Rachel Puah, Head of Event, and my colleagues Wei Ling and Angelina from the Campus Event team.

Received an introduction to Jobstore’s mission, culture, and internship expectations.

Familiarized myself with the department’s structure, including the Event Sales, Operations, and Digital teams.

18 March: Public Holiday

19 March: Tools, Systems & Workflows

Gained exposure to internal systems used for event management and company outreach.

Learned to navigate company databases, Google Sheets, and email templates for event-related communication.

Understood how events are tracked and managed from inquiry to confirmation.

20 March: Shadowing & Process Walkthrough

Shadowed colleagues during real-time conversations with employer clients to observe tone, content, and structure.

Walked through how event packages are introduced, how inquiries are answered, and how follow-up reminders are handled.

Observed how team members handle incoming interest from companies via the inquiry form system.

21 March: Learning Distribution Procedures

Guided through the standard process of distributing event details to interested companies.

Practiced sending structured email replies including:

Event date, location, and booth package information.

Registration steps and event benefits.

Learned to tailor responses professionally based on the company’s inquiries and needs.

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My name is Nor Amirah binti Jamal, and I am currently pursuing a Bachelor of Event Management (Hons) at Universiti Utara Malaysia (UUM), with a CGPA of 3.49 and an expected graduation in November 2025.

I am currently undertaking my practicum as an Event Management Intern at MyCareerFair @ Jobstore.com under the Campus Event Department. My responsibilities include securing employer participation and conducting telemarketing for campus career fairs, ensuring successful industry engagement and networking opportunities for students.

With a strong passion for event management, strategic marketing, and career fair planning, I am eager to apply my skills and creativity in organizing impactful events that connect talents with opportunities.

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Week 11 [26 May - 30 May] - Strategic Collaboration Meetings & University Outreach

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Week 11 [26 May - 30 May] - Strategic Collaboration Meetings & University Outreach

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Key Activities

26 May: Collaboration Meeting with INTI International University, Subang

Attended a meeting with representatives from INTI Subang branch to explore potential collaboration for a campus career fair.

Presented Jobstore’s value proposition and shared successful past event models.

Took note of INTI’s expectations and proposed a two-day event format including booths, talks, and interactive sessions.

Learned how to structure collaboration pitches and respond to partner queries professionally.

27 May: Collaboration Meeting with HELP University

Participated in a proposal meeting with HELP University to introduce Jobstore’s campus event collaboration package.

Discussed potential event formats and ideal timelines.

Gained exposure to managing institutional relationships and understanding diverse university needs.

28 May: Outreach to New Universities

Initiated cold calls and follow-ups with universities not yet partnered with Jobstore.

Introduced our services and explored their interest in hosting campus career fairs.

Practiced concise pitching, adapted messaging for different institutions, and tracked interest levels for future follow-up.

29 May: Coordination Meeting with UiTM Shah Alam

Attended an in-depth meeting with UiTM Shah Alam to discuss the October 2025 Karnival Kerjaya collaboration.

Key discussion points included:

Event format and booth layout.

University support and shared responsibilities.

Timeline for employer outreach and internal approvals.

This meeting helped move the project toward formalization and deeper coordination.

30 May: Initial Discussion with UiTM Bandaraya Melaka

Participated in a collaboration proposal meeting with UiTM Bandaraya Melaka.

Introduced Jobstore’s career fair structure and benefits to students and employers.

The discussion showed strong potential for a future partnership, pending internal deliberation from their end.

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Week 7 [28 April - 2 May] - Handover, Coordination Meeting & Employer Follow-Up

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Week 7 [28 April - 2 May] - Handover, Coordination Meeting & Employer Follow-Up

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Key Activities

28–29 April & 1 May: Team Leave & Public Holiday

Observed team replacement leaves and Labour Day holiday, which resulted in reduced overall activity.

Used this time to prepare for upcoming tasks and maintain communication channels as needed.

30 April:

a) Task Handover & Workflow Familiarization

Received a comprehensive handover from Ms. Angel on her final day in the department.

Familiarized myself with her ongoing responsibilities, including:

Tracking employer confirmations.

Updating internal employer records.

Managing communication with clients regarding event participation.

This transition was critical for maintaining seamless operations and client service continuity.

b) UiTM Puncak Alam Coordination Meeting

Participated in an online coordination meeting with UiTM Puncak Alam representatives, Jobstore team members, and Mr. Hadi.

Key discussion points included:

Logistics planning for the career fair.

Student volunteer management involving 20 volunteers across 8 faculties, coordinated with MPP.

Confirmation of VIP attendance, with 10 VIPs expected from FBM.

Deadlines for bunting design and employer list submission.

On-site arrangements such as parking allocation and tablecloth provisions.

The meeting reinforced the importance of detailed cross-party communication for successful event execution.

2 May: Employer Follow-Ups & Booth Sales

Resumed follow-up communication with employers for UiTM Puncak Alam, IIUM, and UniRazak career fairs.

Continued booth sales efforts and responded promptly to inquiries.

Provided updated event details to ensure companies were well-informed and encouraged timely confirmations to meet UiTM’s submission deadlines.

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Week 2 [24 March - 28 March] – Engaging with Employer Inquiries & Learning Administrative Tasks

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Week 2 [24 March - 28 March] – Engaging with Employer Inquiries & Learning Administrative Tasks

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Key Activities

24 March: Promotional Design Task via Mailchimp

Created a newsletter poster on Mailchimp to promote Jobstore’s upcoming campus career fairs.

Focused on design elements such as layout, visuals, and consistent branding to increase employer interest.

Ensured the messaging aligned with Jobstore’s goals to drive booth sign-ups from potential exhibitors.

25th March: Handling New Employer Inquiries

Responded to incoming employer inquiries via email, providing booth package details, event highlights, and registration steps.

Ensured timely, professional communication and followed up with interested companies to encourage confirmation.

26 March: Strategic Follow-Ups with Unconfirmed Leads

Revisited earlier conversations with companies who were pending internal discussions.

Sent tailored follow-up emails to check on participation status and offer further clarifications.

This proactive outreach helped keep leads warm and maintained conversion potential.

27 March: Employer Registration on Jobstore Platform

Learned the steps involved in registering new companies on Jobstore’s system for event participation.

Inputted company details, industry categories, and contact person information to ensure a smooth onboarding process.

28 March: CRM Management, Invoicing & Payment Workflow

Updated employer profiles and engagement history in the CRM system to maintain accurate lead tracking.

Trained on how to generate and format invoices for confirmed booths, including pricing breakdown and terms.

Learned how to send completed invoices and payment proofs to the Finance Department for processing, ensuring proper documentation and coordination between teams.

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Week 19 [21 July - 25 July] – UM-Wales Employer Outreach & Booth Layout Planning

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Week 19 [21 July - 25 July] – UM-Wales Employer Outreach & Booth Layout Planning

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Key Activities

21 July: Employer Outreach

Conducted sales calls with potential employers to promote the UM-Wales Career Fair.

Followed up with previously engaged leads to secure confirmations.

Responded to initial employer inquiries on event benefits, student demographics, and booth arrangements.

22 July: Employer Outreach & Follow-ups

Continued sales outreach, maintaining consistent engagement with new prospects.

Provided detailed clarifications on event logistics to employers considering participation.

Updated the employer pipeline tracker to reflect latest outreach progress.

23 July: Booth Layout & Floor Plan Design

Drafted the initial booth layout for UM-Wales, arranging booths strategically to optimize space and student traffic flow.

Considered entrance points, walkways, and university preferences in the design.

Shared the draft layout with internal team for review and alignment.

24 July: Outreach & Layout Refinement

Carried out further sales calls and follow-ups to strengthen the employer pipeline.

Collected feedback from internal discussions to refine booth positioning and spacing.

Adjusted floor plan to enhance exhibitor visibility and student accessibility.

25 July: Employer Outreach & Pipeline Review

Continued outreach and follow-ups with employers, reinforcing the event’s value proposition.

Monitored progress of confirmations and identified high-priority prospects for the upcoming week.

Finalized layout adjustments for internal approval before sharing with stakeholders.

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Week 23 [18 August – 22 August] – GLU Career Fair Booth Sales

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Week 23 [18 August – 22 August] – GLU Career Fair Booth Sales

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Key Activities

18 August: Continue Sales & GLU Outreach

Continued sales outreach for the GLU Career Fair at UNITEN, targeting new prospects while maintaining follow-ups with previously engaged leads.

Responded to employer inquiries received via email, providing comprehensive details on event highlights, booth packages, and expected student turnout.

Issued an invoice for a company that confirmed participation, ensuring proper documentation and smooth payment processing.

Updated the sales tracker to accurately reflect new leads, pending confirmations, and invoiced employers.

19 August: GLU Sales & Outreach

Continued sales outreach for the GLU Career Fair, reaching out to additional targeted companies and reinforcing earlier follow-ups.

Amended the event deck to incorporate the latest version of the venue layout for clearer employer reference.

20 August: GLU Sales & Outreach

Maintained consistent sales outreach by engaging both new and warm leads for the GLU Career Fair.

Documented feedback from conversations with employers to support future follow-ups.

21 August: GLU Sales & Outreach

Carried out further sales outreach for the GLU Career Fair at UNITEN, ensuring a balance between prospecting and lead nurturing.

Amended the deck once more to reflect the Merdeka promotion, providing updated pricing for booth packages to attract more employers.

22 August: GLU Sales & Promotional Support

Conducted follow-ups with all prospect companies to drive confirmations and strengthen the pipeline.

Assisted in designing the new event layout to optimize exhibitor placement and improve event flow.

Supported the content creator by contributing ideas and materials to enhance visibility and engagement on the company’s social media platforms.

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Week 24 [25 August - 29 August] – GLU Career Fair Employer Outreach & Engagement

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Week 24 [25 August - 29 August] – GLU Career Fair Employer Outreach & Engagement

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Key Activities

25 August: Continue Sales & GLU Outreach

Continued sales outreach for the GLU Career Fair at UNITEN, targeting new prospects while maintaining follow-ups with previously engaged leads.

Responded to employer inquiries received via email, providing comprehensive details on event highlights, booth packages, and expected student turnout.

26 August:

Conducted follow-up calls with employers who had shown initial interest, clarifying participation details and package options.

Expanded outreach to new prospects, highlighting the visibility and networking benefits of joining the GLU Career Fair at UNITEN.

27 August:

Attended a meeting with UiTM Faculty of Applied Sciences (FSG) at 10 AM to discuss potential collaboration for upcoming career fairs.

Strengthened engagement with previously contacted employers through reminder calls and personalized follow-ups.

Followed up with PICs from Faculty of Chemical Engineering (FKK), Faculty of Computer & Mathematical Sciences (FSKM), and FSG regarding the possibility of combining all three career fairs into a single event.

28 August:

Prepared an official letter to FKK regarding the cancellation of the planned collaboration.

Continued proactive sales calls to both new and existing leads, ensuring consistent communication and touchpoints.

Shared updated information on the fair’s student reach and employer benefits to support decision-making among prospects.

Officially informed of the change of internship supervisor from Ms. Rachel Puah to Mr. Joel Hoong, effective immediately.

29 August:

Conducted follow-up with potential prospects to confirm interest and encourage participation in the GLU Career Fair.

Assisted my colleague, who is also an event intern, in preparing and finalizing Merdeka-themed content requested by the social media content creator for posting on the company’s official platforms, aimed at boosting visibility and engagement.

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Week 25 [1 September - 5 September] – Finalizing GLU Career Fair Sales

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Week 25 [1 September - 5 September] – Finalizing GLU Career Fair Sales

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Key Activities

1 September: Public Holiday

2 September: Follow-Up With Prospected Companies

Followed up with employers who previously inquired about the GLU Career Fair.

Pushed for confirmations as only eight booth slots were left.

Updated the team on the latest floor layout due to changes in booth arrangements.

3 September: Follow-Up With Prospected Companies

Closely followed up with prospective companies via WhatsApp.

Continued pushing for confirmations and actively conducting sales outreach.

4 September: Employer Outreach Progress Review

Continued outreach and follow-ups with employers, reinforcing the event’s value proposition.

Monitored the progress of confirmations and identified high-priority prospects for the upcoming week.

Attended an online meeting with UNITEN to update on weekly sales progress.

5 September: Public Holiday

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Week 26 [8 September - 12 September] – Finalizing UNITEN Sales and Pre-Event Preparation

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Week 26 [8 September - 12 September] – Finalizing UNITEN Sales and Pre-Event Preparation

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8 September: Designing Exhibitor Materials & Continued Sales

Designed the certificate for UNITEN’s exhibitors as a token of appreciation from our side.

Designed and finalized the lucky draw stamp card in collaboration with UNITEN.

Continued sales calls for UNITEN to fill the remaining five booth slots.

9 September: Sales Follow-Ups With Prospects

Continued sales calls for UNITEN to fill the remaining five booth slots.

Followed up with previously engaged leads to secure confirmations.

10 September: Preparing Pitching Decks for Upcoming Fairs

Prepared a pitching deck for the Faculty of Applied Sciences, UiTM Shah Alam career fair: Karnival Kerjaya dan Kemahiran Kimia Malaysia (K4M) 2025, to be shared with interested employers.

Prepared a career fair proposal deck for UPM.

11 September: Sales Calls and UPM Meeting

Conducted sales calls for both UNITEN and UiTM Shah Alam, proposing participation opportunities to companies.

Attended a meeting with the Centre for Entrepreneurial Development and Graduate Marketability (CEM), UPM at 3 PM.

12 September: Final Push for Sales & Pre-Event Planning

Conducted sales calls for both UNITEN and UiTM Shah Alam, offering either bundle packages or à la carte participation options.

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Week 27 [15 September - 19 September] – Pre-Event Preparation for Upcoming Career Fairs

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Week 27 [15 September - 19 September] – Pre-Event Preparation for Upcoming Career Fairs

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Key Activities

15 - 16 September: Public Holiday

17 September: Site Visit & Promotional Collateral

Designed a Google Review poster to encourage lucky draw participation, where attendees need to scan and review to enter the draw.

Conducted a site visit at UiTM Shah Alam to inspect the Annex Hall and evaluate the space setup for the upcoming career fair.

18 September: Certificate Design Completion

Completed the design of certificates for all participating exhibitors as part of the token of appreciation initiative.

Helped prepare data for the employer handbook to be distributed to participating companies.

19 September:

Updated the venue layout to reflect the latest booth arrangement for the upcoming event.

Conducted sales calls to employers from UiTM Faculty of Applied Sciences (FSG) to secure their participation in the career fair.

Prepared and handed over all relevant files, decks, and progress trackers to colleagues to ensure a smooth continuation of tasks after the end of my internship.

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31 March–1 April: Public Holiday

2–4 April: On Leave

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Week 4 [7 April - 11 April] – Managing Inquiries and Shifting Priorities for Upcoming Career Fairs

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Week 4 [7 April - 11 April] – Managing Inquiries and Shifting Priorities for Upcoming Career Fairs

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Key Activities

7–8 April: Distributing Event Information to Interested Employers

Sent event information for three upcoming campus career fairs: UiTM Puncak Alam, IIUM, and UKM.

Shared details such as booth packages, participation benefits, registration procedures, and event timelines.

Ensured all companies that filled out the inquiry forms received personalized, timely replies using prepared templates and CRM data.

9 April: Follow-Up Communication with Prospective Exhibitors

Contacted companies to follow up on their internal decisions regarding event participation.

Addressed questions related to booth packages, payment terms, and available dates.

Follow-up messages were structured to maintain professional rapport and encourage timely confirmation.

10 April: Invoice Preparation and Coordination with Finance

Generated and issued invoices for companies that confirmed their participation.

Aligned invoice details with selected booth packages and shared the documents with the Finance Department for further processing.

Ensured that all confirmations and supporting documents were organized in the shared tracking system.

11 April: Shifting Focus to UKM Career Fair

Adjusted my priorities to focus on the UKM Career Fair as its event date approached faster than the others.

Accelerated communication with potential UKM exhibitors to finalize their registration and invoice processes.

Supported the team with last-minute follow-ups and confirmations to maintain a smooth onboarding experience for UKM participants.

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Week 5 [14 April - 18 April] - Proposal Presentation & Continuing Employer Outreach for Career Fairs

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Week 5 [14 April - 18 April] - Proposal Presentation & Continuing Employer Outreach for Career Fairs

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Key Activities

14–15 April: Preparing UiTM Shah Alam Collaboration Proposal

Designed and structured a proposal deck to introduce Jobstore’s services and pitch a potential career fair collaboration with UiTM Shah Alam.

Included essential elements in the deck such as:

Proposed event structure and planning timeline.

Jobstore’s role and contribution.

Event package offerings.

Past collaboration case studies to showcase credibility.

Aligned the presentation with UiTM’s values and expectations, ensuring a professional, persuasive format.

16 April: Proposal Presentation to UiTM Shah Alam

Attended and delivered the proposal presentation to UiTM Shah Alam representatives.

Explained Jobstore’s value proposition, walked them through the proposed collaboration model, and addressed stakeholder questions.

Strengthened my public speaking and pitching skills while gaining experience in presenting to academic stakeholders.

Received positive feedback and useful insights into university decision-making dynamics.

17–18 April: Continuing Outreach for UiTM Puncak Alam & IIUM Career Fairs

Responded to employer inquiries related to both UiTM Puncak Alam and IIUM career fairs.

Sent detailed event information, followed up on pending responses, and clarified participation options.

Prepared invoices for confirmed participants and ensured all relevant documents were forwarded to the Finance team.

Maintained detailed tracking of engagement to avoid follow-up delays and ensure smooth onboarding.

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Week 20 [28 July - 1 August] – UM-Wales Career Fair Execution & Post-Event Follow-Up

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Week 20 [28 July - 1 August] – UM-Wales Career Fair Execution & Post-Event Follow-Up

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Key Activities

28 July: Final Preparations & Speaker Coordination

Completed the printing of e-certificates and table tent cards for participating employers.

Revised the UM-Wales event itinerary to reflect last-minute changes in flow and speaker slots.

Sent official invitations and follow-up emails to resume clinic and career talk speakers:

MESRA (Resume Clinic, Day 1)

Prasarana (Resume Clinic, Day 1)

KWSP (Career Talk, Day 2)

Continued sales calls and follow-ups to fill final booth slots and maintain employer engagement.

29 July: UM-Wales Pre-Event Set-Up

Prepared e-certificates and goodies for invited speakers.

Continued employer outreach and sales follow-up.

Conducted on-site setup at UM-Wales from 3:00 PM onwards, including booth arrangement, registration area, and signage placement.

30–31 July: UM-Wales Career Fair Execution

Successfully managed the two-day career fair at UM-Wales, ensuring smooth operations, speaker coordination, and employer support.

Acted as point-of-contact on-ground for employers, speakers, and university representatives.

Assisted with logistics, registration, and on-site troubleshooting to maintain flow and resolve minor issues.

Supported the digital marketing team in capturing event highlights, including recording key moments and conducting on-site interviews with participating employers for social media and post-event content.

1 August: Post-Event Wrap-Up & New Outreach

Amended and updated the list of payments to be processed from previous events.

Compiled and organized all supporting documents required for internal payment processing.

Began sales outreach for the upcoming UPTM event.

Participated in the company's internal event: pickleball and team dinner at 4:30 PM.

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Week 8 [5 May - 9 May] - Site Visits, Stakeholder Coordination, and Finalizing Event Logistics

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Week 8 [5 May - 9 May] - Site Visits, Stakeholder Coordination, and Finalizing Event Logistics

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Key Activities

5 May: Site Visit – UiTM Puncak Alam

Conducted a site visit to UiTM Puncak Alam to reconfirm and finalize logistics for the upcoming career fair.

Clarified key elements with the university, including:

Reserved parking arrangements for exhibitors and Jobstore team.

Event agenda, booth location, and overall event flow.

Venue layout, F&B plans, budgeting, and student involvement.

Industry partner contact details and VIP participation expectations.

This visit helped iron out pending issues and align both teams on final preparation steps.

6 May: Booth Sales & Coordination

Focused on booth selling and follow-ups for UiTM Puncak Alam, IIUM, and UniRazak events.

Reconnected with the UiTM Shah Alam PIC to confirm potential exhibitor participation and updated event details.

7 May: Site Visit – IIUM Gombak

Participated in a site inspection and stakeholder meeting with IIUM Gombak for the upcoming career fair.

Key updates discussed:

Extension cords, booth setup, and PA system handled by IIUM.

60 student committees assigned; 20–30 expected to be on duty during the event.

Employer Handbook to be provided by IIUM.

Exhibitor meals via coupon-based buffet system, with vegetarian options.

IIUM TV will handle media coverage and social media push.

Sponsorship requests proposed to Jobstore: 7 buntings, 20 smartwatches (lucky draw), T-shirts, and lanyards.

Program lineup includes sharing sessions, resume checks, happy hour, and postgraduate consultations.

Expected attendance: ~2,000 students.

Profit sharing agreed at 70% (Jobstore) / 30% (IIUM).

Action items assigned for both teams, with clear timelines before event day.

8 May: Online Meeting – UniRazak Progress Update

Attended an online coordination meeting with UniRazak's organizing team.

Finalized the following:

Lucky draw prize changed from AirPods to a tablet.

2–3 student helpers confirmed for registration and emceeing.

Breakfast and mineral water provided for employers.

No formal opening ceremony, but board members may drop by informally.

Parking and item drop-off arrangements finalized (15-min free drop-off + 2 reserved Jobstore spots).

Bunting design to be shared by UniRazak; Jobstore will print 2–3 units.

Social media promotions started by UniRazak this week.

Jobstore to upload high-resolution logos for directory (deadline: next Tuesday).

9 May: Final Preparations – UiTM Puncak Alam

Focused on finalizing all pending items for the UiTM Puncak Alam Career Fair:

Settled F&B quotations for exhibitors and staff.

Confirmed ice cream vendor booking.

Finalized and placed the bunting printing order.

Continued with booth sales and follow-ups to maximize exhibitor participation.

Delivered the Employer Handbook to confirmed participants to ensure they're well-informed ahead of the event.

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Week 12 [2 June - 6 June] - Training, Partnership Follow-Ups & Faculty Engagement 

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Week 12 [2 June - 6 June] - Training, Partnership Follow-Ups & Faculty Engagement 

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Key Activities

2 June: Public Holiday

3 June: CRM & Sales Training by Mr. Alan Wong

Attended a comprehensive training session conducted by Mr. Alan Wong, General Manager specializing in Sales, focused on CRM (Customer Relationship Management) systems and sales techniques.

Key takeaways included:

Understanding the sales pipeline and how to manage prospects effectively.

Using the CRM tool to track employer engagement, update lead statuses, and schedule follow-ups.

Best practices in converting leads into confirmed event partners.

This session enhanced my technical proficiency in CRM usage and provided a stronger foundation for structured employer management.

4 June: Follow-Ups and University Pitching

1. Follow-Up from Previous Week’s Outreach

Reconnected with universities and partners approached during the previous week (e.g., UiTM Shah Alam, UiTM Bandaraya Melaka, INTI, HELP).

Assessed their internal decision progress and reiterated Jobstore’s event offerings.

Ensured consistent engagement to move partnerships forward.

2. Meeting with University Islam Malaysia (UIM)

Participated in a proposal meeting with UIM to introduce the concept of a collaborative campus career fair.

Presented Jobstore’s services, event structure, and benefits to their student population.

The university showed interest, and follow-up actions were noted to firm up the partnership details.

5 June: Employer & University Follow-Ups

Continued follow-up communication with:

IIUM Bootcamp – confirmed final coordination points and pending deliverables.

IUKL – reconfirmed tentative event plans for September and encouraged early employer outreach.

Ensured ongoing communication with institutional contacts to keep planning timelines on track.

6 June: Meeting with Faculty of Electrical Engineering, UiTM Shah Alam

Attended a coordination meeting with the Faculty of Electrical Engineering, UiTM Shah Alam.

Discussed a potential faculty-level career fair initiative, separate from the larger university-wide event.

Took note of specific requirements from the faculty and proposed a tailored event model to suit their student needs and academic schedule.

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Week 15 [23 June - 27 June] – Event Execution and Strengthening University Partnerships

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Week 15 [23 June - 27 June] – Event Execution and Strengthening University Partnerships

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Key Activities

23 June: Finalizing UoC Event Preparation & UM-Wales Employer Outreach

Continued managing employer inquiries for UM-Wales, ensuring prompt responses and updated event information.

Reached out to potential employers to confirm participation in the UoC Psychology Internship Matching Day.

Finalized the list of confirmed participating companies for the UoC event.

Created a Google Form-based registration form for student tracking and event records.

24 June: UoC Psychology Internship Matching Day (Event Day)

Managed on-ground tasks at the event, held from 10:00 AM to 4:00 PM.

Oversaw employer registration and ensured all booths were properly set up.

Distributed printed survey forms to employers to gather feedback on their experience.

Provided support throughout the event to ensure smooth flow and attendee engagement.

25 June: Collaboration Meetings with UniRazak and IMU
a) UniRazak Meeting (11:00 AM)

Discussed two collaboration timing options for the next career fair:

January 2026 (preferred timing aligned with annual KPI)

November 2025 (to support fresh graduates before December convocation)

UniRazak can offer student helpers and provide breakfast for employers.

Proposed UniRazak include value-added elements like career talks or interactive sessions.

Discussed possibility of using an external venue such as Intermark Mall.

Highlighted strong student base in Accounting, Business, IT, and Early Childhood Education.

b) IMU Meeting (3:00 PM)

Met with Ms. Anum and Ms. Mimi.

IMU had recently concluded their internal career fair involving 57 companies.

Noted that IMU typically organizes their own events but remains open to future collaboration discussions.

26 June: Proposal Development and UKM Meeting

Continued processing and responding to the latest UM-Wales employer inquiry list.

Finalized and refined the UniRazak proposal draft before submission.

Started preparing a new collaboration proposal for UKM.

Attended an online meeting with UKM’s newly assigned PIC at 3:30 PM. Key points:

They are seeking improvements from the previous collaboration.

Past feedback included concerns about employer relevance to student programs.

UKM is open to repeating the collaboration provided improvements are made.

27 June: Public Holiday

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Week 21 [4 August - 8 August] – UPTM Career Fair Sales Outreach & GLU Career Fair Deck Preparation

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Week 21 [4 August - 8 August] – UPTM Career Fair Sales Outreach & GLU Career Fair Deck Preparation

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Key Activities

4 August: UPTM Sales Outreach & Client Meetings

Conducted targeted sales calls to potential exhibitors for the UPTM Career Fair.

3:00 PM – Online meeting with Mr. Jeremy Lee from Moomoo Securities to introduce and discuss participation opportunities for UiTM Shah Alam and UniRazak career fairs.

4:00 PM – Online meeting with Ms. Yvonne from Dataxet Malaysia to provide detailed information about the UPTM Career Fair and address event-related inquiries.

5 August: UPTM Sales Outreach

Continued sales efforts and follow-ups with prospective exhibitors for the UPTM Career Fair.

6 August: UPTM Sales Outreach

Maintained consistent outreach to secure exhibitor commitments for UPTM.

7 August: UPTM Sales Outreach & GLU Career Fair Deck Development

Continued sales activities for the UPTM Career Fair.

Prepared the initial draft of the GLU Career Fair event deck, including preliminary layout and participation package details.

8 August: UPTM Sales Outreach & GLU Career Fair Deck Revision

Conducted sales outreach for the UPTM Career Fair.

Amended the GLU Career Fair deck with updated venue layout, confirmed booth packages, and refined event details to reflect the latest planning progress.

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Week 9 [12 May - 16 May] - Executing Events and Expanding Future Collaborations

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Week 9 [12 May - 16 May] - Executing Events and Expanding Future Collaborations

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Key Activities

12 May: Public Holiday

13 May: Final Prep for UniRazak Event

Received bunting design from UniRazak for the upcoming career fair.

Requested and reviewed bunting printing quotation based on the design shared.

Coordinated with UniRazak to:

Receive the venue layout and directional map for smoother exhibitor logistics.

Reconfirm budgeting items and any remaining shared responsibilities (e.g., water, tables, signage).

These steps were essential to lock down final deliverables and ensure readiness before the event.

14th–15th May: UiTM Puncak Alam Career Fair (Event Days)

Supported the full two-day execution of the UiTM Puncak Alam Campus Career Fair.

Key responsibilities included:

Booth management, employer registration, and student engagement at the venue.

Assisted with on-site logistics, including resolving exhibitor inquiries and guiding attendees.

Worked alongside the organizing team to ensure the event flow, including networking session by Dean with employers and F&B distribution, was smooth and professional.

These event days provided valuable exposure in handling real-time challenges, ensuring high satisfaction for both employers and student visitors.

16th May: Partnership & Post-Event Follow-Up

a) Collaboration Meeting with IUKL (Infrastructure University Kuala Lumpur)

Attended a formal meeting with IUKL’s representative to propose a collaborative career fair.

Key conclusion: IUKL is open to partnering and tentatively planning the event in September.

Shared Jobstore’s past event outcomes and value propositions, which were well received.

b) UniRazak Finalization & Employer Communication

Finalized all key information for the UniRazak Career Fair, including:

Reviewing venue layout and logistics.

Aligning final to-dos with UniRazak’s PIC.

Delivered the Employer Handbook to all confirmed participants to ensure clarity on event-day operations.

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Week 13 [9 June - 13th June] - Finalizing Event Materials and Faculty Collaboration Expansion

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Week 13 [9 June - 13th June] - Finalizing Event Materials and Faculty Collaboration Expansion

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Key Activities

9 June: UoC Event Deck Preparation

Created the student demographics overview and venue layout deck for the upcoming UoC Psychology Internship Matching Day.

This deck served as a foundation for booth planning, exhibitor briefing, and internal alignment.

10 June: Design, Outreach, and Multi-University Coordination

Designed UoC event buntings and newsletter mailchimp to promote the event and engage potential employers.

Acted as note taker during online meetings with HELP University and MILA University.

Participated in sales calls for UoC event booth promotion.

Meeting Insights:

HELP University:

Two events proposed: (1) Industry-Faculty Talk (22 Aug) and (2) Job Dating + Recruitment Booth (10 Sept).

Jobstore to supply speakers and employers; HELP to manage internal logistics.

MILA University:

July: Jobstore joins as exhibitor in internal fair.

September: Joint mini fair (~15 employers); Jobstore to provide proposal.

11 June: Targeted Sales Calls & Faculty Meetings

Continued sales calls for UoC booth recruitment.

Attended two in-person meetings at UiTM Shah Alam:

a) Faculty of Computer & Mathematical Sciences (FSKM):

Emphasized alignment with faculty courses and internship needs.

Suggested formats: career fair, industry-classroom sessions, and talks for first-year students.

Highlighted 5,000+ students and 18 active student clubs.

b) Faculty of Applied Sciences (FSG):

Discussed co-organizing Karnival Kemahiran & Kerjaya Kimia Malaysia (K4M) on 28 October.

UiTM leads event execution; Jobstore contributes exhibitors.

12 June: Site Visit & Partnership Meeting

Continued sales calls for UoC booth recruitment.

Afternoon:

Conducted a site visit to UoC (Rooms 411, 414, 418; total capacity: 18 employers).

Jobstore to handle registration form and provide promotional materials for Student Hub display.

Attended meeting with UM-Wales to propose Beyond Campus: Next Step career fair (22–24 July).

2 physical days + 1 virtual day; open to surrounding universities.

Venue: 9 classrooms (~36 booths); suggested activities include resume clinic and career talks.

13 June: Exploring Collaboration with UPTM

Held a meeting with UPTM representatives.

UPTM currently organizes 3 fairs annually but expressed interest in smaller-scale faculty-based career fairs every 2 months.

Total student population: 6,700+ with 2,000+ graduating students.

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Week 22 [11 August - 15 August] – GLU Career Fair Sales & UPTM Interview Day Execution

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Week 22 [11 August - 15 August] – GLU Career Fair Sales & UPTM Interview Day Execution

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Key Activities

11 August: GLU Career Fair Sales Outreach & Coordination Tasks

Conducted sales calls for the GLU Career Fair at UNITEN, reaching out to targeted companies and following up with warm leads.

Responded to inquiries from interested employers, sharing event details, booth packages, and expected student turnout.

Coordinated briefly with the team to confirm updated timelines and promotional needs for upcoming events.

12 August: GLU Career Fair Sales, Deck Amendments & UPTM Preparation

Continued sales outreach for the GLU Career Fair at UNITEN.

Amended the GLU Career Fair deck to incorporate the latest event details and confirmed participation packages.

Prepared table tent cards for exhibitors participating in the UPTM Career Fair.

13 August: UPTM Interview Day Execution

Managed on-site coordination for the UPTM Interview Day, ensuring smooth employer registration, interview scheduling, and participant flow.

Provided on-ground support to employers and university representatives to address operational needs throughout the event.

14 August: GLU Career Fair Sales

Continued sales outreach for the GLU Career Fair at UNITEN.

Responded to inquiries from interested employers received from email, sharing event details, booth packages, and expected student turnout.

15 August: GLU Career Fair Sales

Continued sales outreach for the GLU Career Fair at UNITEN.

Responded to inquiries from interested employers received from email, sharing event details, booth packages, and expected student turnout.

Coordinated with the team to review progress and plan follow-up actions for the upcoming week.

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Week 16 [30 June - 4 July] – Proposal Amendments, Collaboration Meetings & Outreach Planning

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Week 16 [30 June - 4 July] – Proposal Amendments, Collaboration Meetings & Outreach Planning

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Key Activities

30 June: Proposal Revisions & Outreach Initiatives

Revised and amended the proposal for UKM, incorporating feedback from the previous discussion to align with their expectations.

Sent the updated proposal to Dr. Faezah for review and internal consideration.

Prepared a new proposal deck for a potential collaboration with UNITEN.

Informed MMU that Jobstore would not proceed with the proposed collaboration due to event scope constraints.

Continued outreach efforts by pitching to new universities for future career fair collaborations.

1 July: Internal Team-Building Event

Participated in Jobstore’s internal townhall and team-building session, which aimed to foster collaboration, strengthen internal communication, and align departmental goals.

2 July: UNITEN Collaboration Meeting

Attended a proposal discussion with UNITEN representatives to explore collaboration for the upcoming GLU Career Fair 2025 and a faculty-based Interview Day.

Meeting Summary:

GLU Career Fair 2025

Tentative Dates: 24–25 September 2025

Co-organizers: MMU, UniKL, UTP

Proposed Venue: Dewan Seri Sarjana, with a target of 40 companies and 700–800 student attendees

Suggested Activities: Lucky draws, quizzes, games

Participation of student representatives from each GLU institution

Interview Day Initiative

Planned per faculty, targeting job placement for final-year students

Tentatively scheduled for early September 2025

3 July: Outreach Follow-Up & Appointment Scheduling

Assigned to handle outreach follow-ups and presentation scheduling with multiple public and private universities.

Began coordinating proposal presentation appointments with the following institutions:

Nilai University

Heriot-Watt University

UNISEL

UPM

UUM

UPSI

USM

MUST

INCEIF University

Reviewed the internal calendar of upcoming campus events, ensuring coordination with various universities and potential dates.

4 July: UiTM Negeri Sembilan Meeting

Attended an in-person meeting with Dr. Aidil at UiTM Seremban to discuss a potential career fair across UiTM Negeri Sembilan campuses.

Meeting Summary:

Preferred Venue: Rembau Campus due to better infrastructure, space (20+ booths), and accessibility

Alternate Venues: Seremban (12 booths) and Kuala Pilah (not recommended)

Logistics:

UiTM to provide transport from other campuses if event is centralized in Rembau

Targeted student turnout: 500+ students

Event Features:

Career fair to include internship/job placement opportunities and optional interview sessions

Student entrepreneur vendors to enhance engagement

Potential inclusion of faculty CEOs for talks

Administrative Notes:

MOU renewal may be required

UiTM also has a PERKESO-related event in October focused on targeted employment efforts

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Week 17 [7 July - 11 July] – Proposal Preparation, University Meetings & Collaboration Alignment

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Week 17 [7 July - 11 July] – Proposal Preparation, University Meetings & Collaboration Alignment

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Key Activities

7 July: UPTM Employer Deck & Outreach Tools

Prepared a student demographics and venue layout deck for UPTM to be shared with potential employers.

Designed the Mailchimp newsletter and created an inquiry form for employer outreach.

8 July: INTI Nilai Collaboration Meeting

Attended a proposal meeting with INTI Nilai at 9:30 AM.

Key Highlights:

Proposed dates: 21–22 October or 28–29 October 2025.

Venue fits 8–10 employers per day.

Engineering students typically do not intern during their final semester.

Likely to structure the event as a recruitment day rather than a general career fair.

Continued progress on weekly outreach and proposal updates.

9 July: UPSI Proposal Meeting

Attended a collaboration discussion with UPSI.

Key Points:

UPSI has past experience with Talentbank and TalentCorp.

The proposal will be escalated to PULAMI for further review.

Emphasis on impact-driven outcomes—internship or job placements for final-year and fresh graduates.

No compulsory attendance, but they are open to internal promotion.

Requested an impact report showing real outcomes from past events.

10 July: UUM Collaboration Update

Received updates during a follow-up call with UUM:

UUM organizes two events annually:
i) UUM Career Fair (May)
ii) Mini Career Day (1-day, during convocation)

Open to considering Jobstore for Mini Career Day; awaiting confirmation for online meeting date.

11 July: Second Meetings with UNITEN & UKM

UNITEN Online Meeting (9:30 AM):

Engaged with the student council (Program Director & Vice).

Clarified company segregation plans and potential agenda customization.

Revised the proposal deck and developed a preliminary budget draft.

UKM Online Meeting (2:30 PM):

Received confirmation that the proposed November event cannot proceed.

Reasons: KPI for student engagement already met, limited current activities, and calendar conflict due to upcoming faculty sports week.

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Week 18 [14 July - 18th July] – Onboarding Support & UM-Wales Sales Push

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Week 18 [14 July - 18th July] – Onboarding Support & UM-Wales Sales Push

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Key Activities

14 July: Intern Onboarding & UM-Wales Sales

Introduced a new intern to the department, including briefing her on Jobstore’s organizational structure, daily workflows, client landscape, and a little bit of my daily task as intern.

Continued sales outreach efforts for the UM-Wales career fair to secure employer participation.

15 July: Employer Outreach for UM-Wales

Conducted follow-up calls and emails as part of ongoing employer engagement for UM-Wales.

Addressed inquiries regarding booth arrangements and event benefits to improve conversion rates.

16 July: UiTM Shah Alam Meeting & Sales Follow-up

Attended a short virtual update meeting with UiTM Shah Alam at 2:15 PM to reaffirm collaboration direction and ensure alignment on expected deliverables.

Continued sales efforts for UM-Wales, focusing on potential employers in high-demand industries.

17 July: UM-Wales Employer Sales

Maintained sales momentum by following up with previously contacted companies and initiating new outreach to maximize booth sign-ups.

18 July: Final Outreach Push for the Week

Continued daily sales engagements for UM-Wales, compiling responses and updating the employer tracking sheet with status remarks for each lead.

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Week 14 [16 June - 20 June] – Strengthening Partnerships and Advancing Event Preparations

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Week 14 [16 June - 20 June] – Strengthening Partnerships and Advancing Event Preparations

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Key Activities

16 June: Invoice Revision & University Outreach

Finalized and revised an invoice for TalentCorp’s PIC, Ms. Shima, by changing the billing name to MyNext Sdn Bhd.

Uploaded the updated invoice on TalentCorp’s designated portal for payment processing.

Conducted university outreach to pitch potential career fair collaborations, aiming to expand Jobstore’s future event calendar.

17 June: Admin Updates & Clarifications with HELP Uni

Coordinated with the internal PIC to update upcoming campus fair listings on the MyCareerFair platform.

Reviewed and edited the Memorandum of Understanding (MOU) draft for the proposed collaboration with MILA University.

Participated in a brief online clarification call with HELP University. Key takeaways included:

Recruitment booths are primarily for employer branding purposes.

Only 1–3 employers will set up booths per selected event date.

HELP will run concurrent student activities as part of the overall event flow.

18 June: Design Work, Progress Meeting with UM-Wales & Outreach

Created the Mailchimp newsletter header and inquiry form layout for the UM-Wales event campaign.

Continued university outreach via calls and emails.

Attended a UM-Wales progress meeting at 3:00 PM. Key discussion points:

Classrooms 101–111 confirmed as employer booth locations (22-booth capacity).

Classroom 112 allocated for Resume Clinics and Career Talks.

Parking and student entrepreneur exhibition space confirmed.

Approximately 200+ students expected.

UM-Wales encouraged Jobstore to consider sponsoring prizes for student competitions.

19 June: Job Dating Proposal & Collaboration Exploration

Presented Jobstore’s proposal to HELP University for the Job Dating event (10:00 AM).

Participated in a collaboration meeting with IIUM (3:00 PM), discussing enhancements for the upcoming Bootcamp and Mega Interview Day initiatives.

20 June: Content Finalization & FSG UiTM Collaboration Meeting

Finalized and distributed the Employer Handbook for the UoC Psychology Internship Matching Day.

Polished and blasted the UM-Wales event deck and inquiry details to interested parties.

Drafted proposal decks for UniRazak and IMU as part of upcoming event collaboration strategies.

Attended an online meeting with UiTM Shah Alam's Faculty of Applied Sciences (FSG) at 3:00 PM regarding their Karnival Kemahiran dan Kerjaya Kimia (K4M) Malaysia 2025. Highlights:

FSG requested a formal agreement due to financial involvement (MOA/LOI/LOA pending confirmation).

Venue is yet to be confirmed; employer count will depend on space.

Estimated student turnout is around 200+.

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I would like to express my sincere appreciation to Agensi Pekerjaan Jobstore Sdn Bhd, especially the Campus Event Team, for providing me with the opportunity to complete my six-month internship. I am deeply grateful to my supervisor, Mr. Joel Hoong, and my former supervisor, Ms. Rachel Puah, for their guidance, support, and encouragement throughout this journey.

My heartfelt thanks also go to my colleagues, Aida, Diyana, Mun Yee, Dina, Wei Ling, and Angel, for their collaboration, encouragement, and willingness to share their knowledge. Their support has made my internship experience more meaningful and enjoyable.

This internship has been a truly rewarding chapter in my academic and personal growth, and I am sincerely thankful to Jobstore for making it possible.