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The problem is that too many people signed up, but the low attendance rate led to a waste of paper

option：Participants must attend the event. Correspondingly, the event can be divided into several time slots, allowing participants to choose the corresponding time slots to attend, thereby increasing the attendance rate

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To solve the problem of wasting resources, we could use soft copy to view the notes. This approach could reduce the use of paper without dealing with the hard attendance problem.

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I think we can send two reminders. The first one is to ask students to sign up through the email, and the second one is to send an second email the day before the workshop starts, asking students to click "Confirm Participation". Also, as for the PPT issue, I think we can prepare a password. This password will only be shown when the offline class starts, for the participants to review.

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The problem is that a large amount of people are signing up but during the day of the seminar, only a fraction of the people who signed up actually show up. Also printing 500 papers at once is such a waste of paper.

The reason students do not attend workshops is that they might find them boring or a waste of time and sometimes the schedule conflicts with their availability. Even when they want to go, heavy assignments or midterms often lead them to choose not to attend.

Some options that you can consider are writing some "terms and conditions" such as increasing their tuition fee by HKD100 if they fail to show up. One theoretical idea could be having a printer besides the entrance. The printer will print the hard copy on demand whenever a student enters.

Edit: You won't need to fear people distributing the PPT, most students won't bother doing all of that.

The pros: provides resources to compensate for no shows.

The cons: a litte outrageous and might cause backlash from the community. Might be unethical.

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1)

Students skipping the workshop due to laziness

Hard copies maybe wasted

2)

increase their willingness to attend

alternatives of paper copies

3)

give punishment to those who signup but dont attend(pros:more attendence at that workshop/cons:fewer people signup next time)

give awards for those who attend(pros: increase both shortterm and longterm attendance rate/cons:more preparing work)

4)

give e-cert for those who attend

use apps such as dropbox so students can get the link and receive the powerpoint only when attended and they can receive ppt without paper wasted

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The students doesn't come because they don't know what to expect and they might be lazy. It doesn't count as a mark too, so it doesn't really matter for them.

If we are in charge, we'd integrate the workshop to the subject mark. Make it a considerable percentage. It could be 10% to 20%. We should make it compulsory and attendance should be recorded by using the student card. Everyone who attended automatically get the mark. Therefore, it would give the students an incentive to attend.

We could also give the students clear expectations on what could the students gain in the event.

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Problem: resource waste due to attendance

Options: Set deposit when registration period.Take participants’ attendance. Send hard copy after the workshop and give back deposit.

Pros: Enhance participation and efficiency. Less paper waste

Cons: Add workload to organizers.

Make a decision: deposit refundable

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I think the main problem here is that people arent motivated to attend because it is not mandatory and there dont see themselves gaining anything from the workshop.

Option 1. Provide an incentive to join: A small gift would be provided to all attendees at the end of the workshop.

Option 2. Add a safety deposit during signup. This will ensure that everyone that signs up attends the meeting in order to get their deposit back

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1) Lack of attendance

2) give rewards (eg. , chocolate)

Attendance mark that contribute into final grade

Have more than one time slot for student to decide to attend

3) pros: increase incentive to attend, student can choose most suitable time to attend

Cons: cost of chocolate, difficult for professor to manage time due to many classes

4) final decision is having multiple time slot

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Group 1

the problem is the low attendance.Require them to submit reflection after the workshop session .If they do not attend, it can be hard for them to work on it.Give additional points to students who attend the workshop.Or sign a form to request the attended students’s name an give them the hard copy later in lecture

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Problem: Students not showing up!

Paper waste!

Explore options: Free food or goodies, Deposits (refundable), QR code of the ppt on the day of the workshop.

Pros and Cons:

Free food or goodies: pros: freshmen will go anywhere if there is free food.

Refundable deposits: pros: since students paid for it, they'll be more likely to attend and also there will be more budget for the food if that is included. cons: since, they have to pay, they might not even attend.

QR code: pros: no paper waste, saves money. Cons: they can send the picture of the qr code to their friends

Decision: Combine all of the solutions.