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some things to consider for risk assessment 

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some things to consider for risk assessment 

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The types of risks you should consider in your work setting as a music teacher or performer may include:

Physical hazards. Are there any trip hazards in the venue, like cables or boxes?

Fire. Are there any fire hazards in the venue, like electrical items or heaters? Do you know the fire evacuation procedure at the venue?

Security. Are instruments or personal belongings left unattended at the venue? If so, can they be securely stored behind a locked door?

Safeguarding. Do you know what to do in a first aid emergency? Are you up-to-date with your safeguarding training for teaching students on a one-to-one basis?

Space. Is there enough space for students / teachers / performers / audience? How many people are you expecting to attend?

Sound. Are you working with particularly loud instruments or amps? Is the room big enough / ceiling high enough? Do you need acoustic screens / earplugs?

Comfort. If a venue is in use for several hours, is the room too hot / cold? Is there sufficient ventilation and lighting? Is there easy access to food / drink / toilet facilities?

Any other risks that you spot at the venue – be sure to visit the site in advance so you don’t miss anything.

(MEMBER, 2024)

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today i updated my youtube as up untill now it my youtube name was just jack lyons so i changed it to my artist name ride the vibe and also description that i stream dnb and i also done this for my mixcloud account

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after emailing planet wax with my idea for an event there venue unfortunately the replied saying they was unable to accommodate my request of the doing an event at their venue which in reflection why would they i am a relatively unknown artist and this is probably what a lot of up and coming artist face in my position labels and promotions not willing to risk there brand on someone.

although they did offer me slot on their radio and this in itself is a massive opportunity for me as an artist so i will be taking them up on this offer, but for my event this isnt going to work as my main focus is create exposure for not only me but supporting the scene and giving other a platform also.

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so after my first event idea didn't quite work out and i have to change to a live stream i was inspired to begin something that would continue outside of this module.

the idea and plan is to grow my fanbase organically by at the start doing a monthly stream/upload to my youtube and mixcloud.

the brand is myself as an artist which i already have a logo for as seen above ride the vibe.

i want to call it ride the vibe and friends

mix series.

i expect at the start this will be a challenge but once the ball is rolling and i get some known guest from the scene it will grow.

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after my emails with planet wax i had to fall back on to my contingency plans for my event and that would be to live stream to mixcloud and youtube. although this one now meant i need to set a budget as to pull this off would cost me money to do so.

i set myself a budget of 200 pounds to get the equipment and hire a studio for the stream.

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facebook

pros -

1. large audience easily and readily accessible to target audience as people who follow already on there.

2. real time interaction with viewers

3. easily marketing

cons-

1. technical issues, blurry image bad sound quality.

2. copyright issues facebook strict and can put infringement on songs when live.

youtube-

pros-

1. accessibility

2. live chat

3. easy to use interface

4. easily shared to socials

5. Premier live streams

cons-

1. adverts

2. paid premium account to stream without adds

3. copyright

4. social sustainability

mixcloud-

pros-

1. dedicated platform for music

2. Licensed agreements allow music to be played without being muted or taken down

3. track listing and copy compliance

cons-

1. requires subscription to use features

2. Promotion needed to bring traffic to your live stream can be diffcult to bring listeners without existing followers

3. additional software need to stream to mixcloud

4. no automatic archiving additional software needed to record them

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after emailing planet wax event email unfortunately they couldn't do the event for me but offered me a slot on there radio.

the easy option would be to go and do the radio slot but this did not align with the purpose of the event i was trying to do because i want to create exposure for other djs aswell as myself so its back to the drawing board for my event.

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on the 9th of july i made contact with one of the mcs i would want to on my lineup using my networking i have done over the past couple years. i have become good friend with some big names in the scene and mc gusto being one of them. i drop gus a voice note on whats app and arranged for us to have a phone call. i didn want to just send gus a message on whats app and ask. i wanted to have proper conversation on the phone as its the least i could do when asking him to do a event free of charge and to take time out his busy schedule. and i thought that a phone call was much more professional and more a personal touch.

i explained my plan for and event to create exposure for me and some fellow djs and that it was going to be a free event and gusto loved the idea and was 100% up for the it as long as the dates aligned with his busy schedule

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having already had interaction with planet wax about previously guesting on there radio show i thought this would be the perfect fit for the venue for my event.

i emailed chris one for managers at planet wax and he replied and gave a me the email for planet wax events.

i have email said emailed and now await a reply from them about my proposition.

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today i message greg who is on the course and greg helped me with the tech side of things and made some suggestions on live streaming as i havnt done any live streaming before and was unsure on how to go about pulling the stream off.

he suggest i use restream website that allow you to stream to stream to mulitple different outlets at the same time time so i created an account on restream and add both my youtube and mixcloud account to.

he also said i could connect to obs which would allow me to film along side restream from my laptop.

obs is a software that allows High performance real time video/audio to multi outputs.

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WHERE?

i intend to do a live stream/live event at a venue.

WHERE?

Planet wax in new cross.

WHO?

I intend to curate a line up of different djs.

WHEN?

I am still playing around with dates it will heavily depend the artist availability.but i am looking to it around the end of july.

WHY ?

i want to do my event to create exposure for myself and the artsit involved and hopefully bring new traffic and fans to theres and my socials.

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S-from this event my intention is to gain exposure and build new connections to a wider audience to lesser known artist.

M- to measure the success of this i will log the amount views over the time of the stream and ask the audience to leave a comment saying new follower if they chose to follow on any of our socials.

A- as this is the first event of its kind i have done i think realistically 100 views over the stream and 5 new followers is an achievable goal.

R- if this event is an over achiever and is received well i would make this a monthly thing that i do sometimes with guest sometimes solo.

T- end of the july is my goal to hold the event but need confirmation of the artist and venue.

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1. contact venue and propose event to them.

2. short list artist you would want involved

3. brainstrom contingency plans

4. equipment needed if contingency plan is needed

5. promoting my event

6. flyers social media post and advertising

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djs-

underfined b2b kco

L-GREEZ b2b brazen

ride the vibe and mc gusto

speaker louis b2b nymphics

millhouse b2b bacchus

inkan b2b angst

frantic ?

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so i have been in talks with planet wax which is a record store/bar/venue based in new cross.

this would be the ideal place to host a event as they also stream there radio shows from the venue and its open to public being that it is a bar and record store also.

and recently i have already been in contact with one of the owners chris about covering someone on there radio show.

so i have emailed them with my suggestion and now i await a reply on weather this would be something they would be interested in.

i want to curate a line up and stream to there radio and this would double up as live event as the venue is open to public and that where they stream from.

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to do the live stream i need to invest in some form of streaming equipment something that woud allow me to film the audio from the decks straight to my phone.

option one - evermix

cost- £149

audio quality - high

option two - irig stream solo

cost-£50

audio quality-standard

option three - irig stream pro

cost-£200

audio quality-high

after some research i narrowed it down to 3 options out of the ever mix 4 ,irig stream solo and the irig stream pro.

the ever mix 4 i hadn't heard much about but it kept popping up on my feed on instagram, you tube and also google when searching.

the ever mix seemed a good option easy to use and decent quality audio and an app that runs along side it,

although what put me off was the fact i dont know anyone who uses it so decided i would go for one of the irig systems as i know many artist/djs/content creators who use the irig and have all said it super reliable.

now the next step was which one the irg stream solo or the irig stream pro ?

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1. update accounts in preparation for live stream

2. message greg for advice on live streaming

3. promote event

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lineup for live stream confirmed so far 

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lineup for live stream confirmed so far 

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for my live stream i decided to do this on the 9th of august at pirate studios in dalston and for my line i have

kco b2b undefined

L GREEZ b2b brazan

speaker louis b2b nymphics

and a solo set from myself

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going into the week of my event due on the 30th of july on i had some very personal and unfortunate news my girlfriend was admitted to hospital had to have an operation which meant i have would have apply for extension as i needed to care for her in her recovery.

this meant changing my plans for my event once again and only having one guest rather the 6 guest i had previously planned to have.

i also decided that i was no longer going to do a live stream on mixcloud and youtube and do a youtube premier instead as i thought this would be less stressful to deal with on top of what i was already going through in my personal life.

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initially i was hoping not to have to spend anything as the original venue i was going to use wasn't going to cost me anything but due to my plans changing twice i had to buy and hire the equipment needed to move forward with the event

i decided to go with the irgi pro stream as this gave the best options for future streaming and high quality audio which cost me 200 pound.

the venue i hired was pirate studios which is open to the public top hire and has the latest club set up and sound proof room to record in. this cost me 70 pound for 3 hours.

to use the irig i needed a usb c port on my phone which on my phone was damaged so i replaced my phone with a new one through my insurance which cost me 100 pound.

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having contracts in place for events not only let both parties what is expected but also hold them accountable should they break them.

'Having written confirmation of the terms of the gig ensures both sides know what is expected.'(musicians union, 2025)

i want to keep the contract simple and straight forward.

'The contract doesn’t need to be a long multi-page document, but simply a clear and concise document expressing the essential components of the agreement.

in a contract for a musician and event some important "(Fellowes, 2024)

but some important things to consider are

1. time and date of event

2. fee

3. terms of cancellations for both parties

4. agency fee

5. how long performance will be

6. exspenses for artist including travel,food

7. rider for artist if requested

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above i have provided a contract of what i would of used had louis agreed to sign one but because louis was doing this for free he was unwilling to sign a contract which i totally get and i did have a message with him confirming dates but when i updated my phone this message was lost so i unfortunately don't have a screen shot

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for now i am doing everything on my own accord until a have confirmation from my chosen venue.

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for my marketing strategy i will mainly be using my socials to spread the word of my youtube premier

i have contacted some people on the phone about supplying a flyer for me which i have had no reply if they dont get back to me il will used my logo as the thumbnail when i share the video.

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i started my campaign with a post to multiple drum and bass groups that i am in on whats app and some of these groups have thousands of member giving me a significant reach of new audience

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i also used my personal facebook page to promote the event and asked for people to follow for update when the video goes live

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i also done multiple story and post on instagram that got repost from many artist and the legendary dispatch recordings for my event on the 15th

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from the multiple stories and share i gained new followers on my insta gram

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pirate studios provides a safe environment for all and this is why i choose this specific venue.

i recommended louis bring some ear protection as the system in there is loud although adjustable.

so we in sound test i will make sure that nothing is in the red and to loud working at a safe level of noise pirate studios also provide air con which will be turnt so the studio doesn't get to hot and water provided for all involved

cctv is also run at all times inside the venue.

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This privacy notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully.

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for the event the studio i hired has three

cdj 3000

900xs2 4 channel mixer

2x Pioneer XPRS 10

i will be bring a tripod stand for my phone which is a s23

an irig stream pro with rca cables

din to usb c cable to connect the phone

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on the morning of the event speaker louis and i will meat in dalston for some breakfast at around 10 and make our way to studio for the booking at 11 the first half hour will be practice and setting up the irig and the aim is to record an hour and half set.

i have giving extra time on the booking for any unforeseen circumstances.

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1. Potentials technical issues once inside the studios if equipment is damaged.

2. travel issues on the day of event train cancellations?

3. speaker louis cant make it for whatever reason ?

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if any of the above post where to happened i have put in place contingency plan if the for some reason any of these do happen the first would be to reschedule for another date which is definitely possible as it is being recorded and uploaded as a youtube premier and not a live stream and if louis is not able to make it to the rescheduled date or the main date then i will record a solo set.

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the recording go for the event 9th of august 

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the recording go for the event 9th of august 

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on the day of the event i woke up early at around 7 am and double check my usbs where updated and formatted correctly for the equipment we was going to use.

i contacted louis and let him know what time i would arrive at dalston junction and to check he was still ok to make it and he replied and said he would be there at about 10 am.

we had breakfast and made out way to the studio for 11

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once we arrived at pirate studios we did have 15 minute warm up on the decks and then set up the irig and did some sound checks

on the first couple of test videos we wasn't getting any audio but we quickly realised we was in the wrong record out and needed to be in the master record out so we switched to the correct one and it now work and we was ready to record.

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the recording of the event - 9th of august

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the recording of the event - 9th of august

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the rest of the session went really well, me and louis really enjoyed the set, we planned to record for 2 hours but half way through the recording the air con broke in the studio so for safety reason i had to end the session at an hour and a half but really please with the outcome.

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the event - you tube premier 15th of august 

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the event - you tube premier 15th of august 

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the original plan was to release the recording on the 11th of august but i discovered that boomtown festival was on that weekend which is biggest drum and bass festival in the uk so to maximise views and subscribers i decided i was going to release the video on.the 15th of august.

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on the day of the premier i had 39 views which was a lil less then i was hoping. i also gained 6 new subscribers.

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since the release and promoting i gain 17 new subscribers and 74 view and a total watch tie of 3.9 hours and im really please with the results and have taken this as something i can build.

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Post Event Analysis and critical commentary. 

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Post Event Analysis and critical commentary. 

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Post Event Analysis and critical commentary.

In the beginning the module i was confident that i could pull off an event at an actual venue as i had been in talks with one before this module. So i contacted with propsal  of holding an event at their venue in new cross which would consist of mulitiple artist and be streamed to their radio station but as the weeks moved forward and i got a response from Chris one of the owners at planet wax it became apparent that i would need to change my event plans as planet wax rejected my proposal and i had to go back to the drawing board.

I now had to make a decision on what to do luckily i had a contingency plan luckily i did have one of these set up and i will also have multiple in place for future projects and this made things slightly less stressful.

Was my team functional ?

Although i had some collaboration with other students and artists for my event, i took on the role of pretty much everything and in reflection i should of assigned some roles to other people. And in future i will consider this my first port of call when organising an event is building a team first as had i had other people to lean on in the event would of been more successful then it was.

But also had the original event plan come through i would of definitely made a team up of people to help run the event. But because i was only running a livestream in my naivety i thought this would be a task i could do on my own.

This lack of help meant that promoting and marketing was not up to par and potentially missing out on the new audience and views when the live stream was to take place.

half way the through the term i had some personal issues which only added to the stress and i made the decision to only do a YouTube premier again had i had a team in place this wouldn't of happened so all in all i completely under estimated what it takes to run an event of any size.

Having said all of the above i felt that i contacted and communicated very professionally with the artist and i it inspired me to continue the steaming outside of this module i plan to do a monthly upload and also host live stream events

Next time around i will have. More organised approach to my event doing weekly check list i think will help going forward. The experience has opened my eyes to actually wanting to do events and inspired me to try and create something for myself and grow an organic fanbase after publishing my event on YouTube the artist i done the recording with had a release on the same day and in one of my promotion post on Instagram i put to go and support the release the other artist who goes by the name leks messaged me on insta and has agreed to do a recording for a future episode in my mix series.  iv also had interest form many other established and up and coming artist interested for future recordings.

This has giving me the hunger to improve on mistakes i made this time round such as my organisation and teamwork, In addition to this no matter the size of the event having a strong team around you that you can relie on to do smaller task such as creating a flyer or making contracts for the artist would make things run way smoother and help myself concentrate on the more important task at hand.

I also found out the hard way that life can get in the way but if i am to do this as a career i need to find better coping mechanisms to meet deadlines and goals. In the final weeks of the module i was really stressed and after having some one to one with my tutor paddy he suggested using a checklist this helped me stay on task and not forgot important dates and information. I will implement this in future projects and events.

Overall i am happy with the success of the event i gain 17 new subscribers on my youtube and had 76 views in the first considering this was my first post i am really happy with the outcome. And iv also gain interest from other artist to jump on board for future episodes.

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Standard contracts for live musicians: Musicians’ union (no date) The Musicians’ Union. Available at: https://musiciansunion.org.uk/legal-money/job-contracts-and-business-agreements/standard-contracts/live-engagement-standard-contracts (Accessed: 26 August 2025).

Fellowes, J. (2024) Contracts for Musicians & Bands: Live Gig Templates & Guide, How To Get Gigs. Available at: https://www.lastminutemusicians.com/how_to_get_gigs/contracts-at-live-gigs/#:~:text=Ensure%20both%20parties%20have%20agreed,run%20from%2021.30%20%E2%80%93%2023.30’. (Accessed: 26 August 2025).

MEMBER, I. (2024) Music risk assessments | independent society of musicians, https://www.ism.org/advice/risk-assessments-for-musicians/#:~:text=The%20types%20of%20risks%20you,like%20electrical%20items%20or%20heaters%3F. Available at: https://www.ism.org/advice/risk-assessments-for-musicians/ (Accessed: 26 August 2025).

OBS Studio (no date) OBS. Available at: https://obsproject.com/ (Accessed: 26 August 2025).

LYONS, J. (2025) YouTube. Available at: https://www.youtube.com/watch?v=_rgyOSlvVMU&t=183s (Accessed: 26 August 2025).

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Having written confirmation of the terms of the gig ensures both sides know what is expected.

We advise you to use our standard contracts L1 Hiring a band or L2 Hiring a solo musician. Make it clear to the venue or booker that there is no agreed booking until the contract is signed by both parties.

If you can't get the booker to sign an MU contract, we recommend you get a letter or e-mail from them confirming the booking and including details of the date, time and place. Using our Specimen Letter is a simple way of getting the important details of a booking confirmed in writing

Downloads

Notes to MU Standard contracts L1 and L2

Use these contracts when you are entering into an agreement with a consumer - for example when you've been hired for a private function.

Include all necessary details

Make sure that all details are fully and correctly set out. If you have any additional details, these can be included on a separate sheet. This separate sheet must be signed by both parties and labelled 'rider to contract'. The contract refers to any additional sheets in its list of conditions.

If you are trading under the guise of a limited company*, or are acting on behalf of another when entering into the contract - and if your registered office address or address of that other person differs from your usual address (e.g. your home address), make sure to include both addresses in the contract.

Again, additional information can be included as an addendum to the contract. You should also make sure telephone numbers are provided at the signature section. Doing this ensures that the consumer has all the necessary contact information to contact you in the event of a problem or complaint.

Make sure in your discussions with any potential hirer or engager that it is made clear who is providing the PA.
*Be aware that the Union may not be able to provide legal advice or assistance if the contract is in the name of your Ltd company rather than your own name.
Be specific about the fee

The Fee you put down should include all services and delivery charges, you don't want the consumer to have any unexpected costs at the end.

If you feel it would be helpful to the consumer, you could include an itemised breakdown of the full fee. For example:

The Fee for the actual performance

The travel costs

Any accommodation/subsistence costs.

Think ahead if you plan to record

Should you agree with the consumer that a recording of the performance can be made, and you plan to sell that digital recording back to the consumer, make sure you agree on a recording format the will be compatible with the consumer's computer or audio system.

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Standard Contracts For Live Musicians | Musicians' Union

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MU Standard Contracts for live performances and engagements; hiring musicians contracts