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In week 1, our group, consisting of six members, was formed under the name “Apom Balik.” To facilitate communication, we created a WhatsApp group where all members shared their full names, matric numbers, and email addresses for Padlet registration. We read and discussed the project brief together to ensure everyone clearly understood the project goals.

Group Member:

1. Hong Yi Kai (298169)

2. Chan Kai Siang (298457)

3. Chin Kean Hong (298632)

4. Lee Jia Le (299124)

5. Wong Zhi Kei（299155)

6. Anushri Ravindran (301846)

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In Week 2, we created an organization chart to clarify each member’s role. The Leader oversees the team and assigns tasks, while the Progress Checker monitors progress and deadlines. The other three members contribute equally to the tasks assigned. This structure helped improve coordination and ensured everyone stayed on track.

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In Week 3, our team decided to conduct an educational sharing session via Google Meet with the topic “Chapter 2: Project Management in Organizations – Strategy, Structure & Culture.” We agreed to open the session to university students from outside UUM. To manage participation, we will use a Google Form for registration. Each team member has been given specific responsibilities to ensure the session is well-organized and engaging.

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In Week 4, our group have a productive face-to-face discussion to review and assign tasks for the project. Responsibilities were distributed as follows: Yi Kai is in charge of the MC role and preparing the presentation slides, while Zhi Kei and Jia Le are responsible for writing the presentation script. Kai Siang and Kean Hong will be the speakers for the session, and Anu will handle the Q&A session. Additionally, Kean Hong will design the promotional poster. This in-person discussion helped ensure that everyone clearly understood their roles and contributed to smooth coordination and teamwork.

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Task Progress and Promotional Material Complete

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Task Progress and Promotional Material Complete

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In Week 5, Kean Hong took the lead in designing the promotional poster and creating the Google Form for participant registration. The poster has been successfully completed. Meanwhile, the other members continued working on their assigned tasks, including developing the teaching plan, and preparing the presentation slides and script. Everyone is making steady progress, and we are on track with our project timeline. The poster attached above is the one we created for promotion.

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In Week 6, our team successfully completed the presentation slides for our upcoming online sharing session. The slides were designed to clearly explain the key points of Chapter 2: Project Management in Organizations – Strategy, Structure & Culture, using visuals and concise content to keep the session engaging. The layout was finalized to match the speakers’ flow, and each speaker reviewed the content to ensure alignment with their talking points. With the slides ready, the next step was to begin drafting the presentation script to support the speakers during the session.

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Registration Closed, Final Planning, and Rehearsal

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Registration Closed, Final Planning, and Rehearsal

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In Week 8, we officially closed the registration for our online sharing session and reviewed the responses collected through the Google Form. We counted the total number of participants and used this information to finalize our session plan. During this week, we also confirmed each team member’s responsibilities on the day of the event, ensuring everyone knew their roles and tasks clearly. After confirming that all materials（including slides, script, and Q&A questions）were fully prepared, we conducted a rehearsal to practice the session flow and improve our coordination. This final preparation helped boost our confidence for the actual session.

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In Week 7, our team focused on finalizing the presentation script and preparing the Q&A session. Zhi Kei and Jia Le worked together to write a detailed and well-structured script based on the completed slides, helping the speakers deliver their parts confidently and smoothly. At the same time, Anu prepared a set of relevant and thoughtful Q&A questions to guide the interactive session with participants. With both the script and Q&A ready, we are well-prepared for the delivery of our online sharing session.

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In Week 10, our team began working on the project report. We divided the sections among members to ensure equal contribution and efficient progress. Each member was responsible for writing their assigned part based on their role and involvement throughout the project. We also planned to compile and review all sections together to maintain consistency in content and formatting. With good teamwork and clear communication, we aim to complete the report on time and to a high standard.

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This week was our project day! We successfully conducted our online teaching session via Google Meet, presenting the topic “Chapter 2: Project Management in Organizations – Strategy, Structure & Culture” to university students from outside UUM. Each team member fulfilled their role smoothly, from hosting and presenting to managing the Q&A session. The session ran according to plan, and participants actively engaged throughout. The overall experience was rewarding, and the positive feedback we received reflected our effective preparation and teamwork.