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Valerie & Christy presented this at SCASL 26

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SCASL 26 School Library Policy & Procedures Manual Template (make a copy)

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The template for this Policy and Procedures manual was originally created by Martha Alewine and has been edited and shared with permission. Martha Alewine worked as Library Media Services Consultant for the South Carolina Department of Education. She retired in 2011. School Library Policy & Pro…

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incentivize book return

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provide assistance with library inventory if possible, especially for librarians on the schedule

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Meet in the library to help make the level of activity (and interruptions) real to admin

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Gather with your librarians and library assistants off campus and just enjoy time together! We just meet at an outdoor restaurant after school on the next to last day. We also celebrate our retirees at this time.

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Adding SC Lead deadlines to checklists so everyone is aware- new, GBE, etc-- reminders to sign and verify

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This year at our last district librarian meeting we are going to walk through/ workshop answering the End of Year Survey together

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Communicate and collaborate with district IT to find what is feasible and what to prioritize with end of year tasks

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Communicate and collaborate with district IT to find what is feasible and what to prioritize with end of year tasks

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Inventory to ensure student accounts are accurate

Notify book keeper of returned books

Order supplies for next year

State Survey

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Unfortunately, Media Specialists in our district are responsible for 1 to 1 technology. Here is everything we did last year for End of Year collection of chromebooks and chargers.

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EOY Inventy, Fees and Survey Information

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EOY Inventy, Fees and Survey Information

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Ours needs updated, but one thing included that I have not seen anyone else mention yet is end-of-year checklists for librarians. It is especially helpful for new librarians.

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This is one we were working on when I was in Rock Hill. I'm not there anymore. Amy McMichael might have a more updated example.

Tenley

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Middle school example

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Heyward Gibbes Library Policy Manual.docx

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Position Statements and Job Descriptions

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materials selection, procurement procedures

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relevant Board policies as well as process docs

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This is a manual I created for Columbia High in 2021

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SC Distinguished Standards for School Library Programs & Collections

SC ADEPT guidelines for school librarians

AASL National Library Standards

Plus, ALA best practices!

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Directory of media specialists and assistants with contact info by school.

District monthly meetings dates and links to agendas

Also, help documents for various applications, subscriptions etc provided by the district (Examples: Destiny beginning year and end of year procedures, Beanstack, NoodleTools, etc)

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Library Bill of Rights, Statement of Purpose

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We were careful on the wording to not box ourselves in, for example regarding Circulation Policies we put "may be checked out" instead of "must"

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circulation procedures and recommendations

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Materials Selection Policy

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Materials Selection Policy for School Library Collections 2025-26

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I created it as a Google Site several years ago with a landing page for district-wide information & separate pages for each library. I try to update mine (high school) yearly, but the elem/middle one is still a work in progress.

https://sites.google.com/mccormick.k12.sc.us/mcsdlibrarypoliciesprocedures/home

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Our library supervisor arranged for all of the librarians in our district to visit all of the other libraries to see what they have and to get ideas of things to ask our principal for. We filled out a template of things we all liked and would like to have and she was going to share it with all of our admin.

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sharing budget data from neighboring districts was instrumental in getting ESSER funding

school library survey data will be shared with new superintendent to advocate for more equitable funding

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Share your calendar with admin as well as your daily/weekly task list with admin so they can see what you are actually doing on a day-to-day basis.

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York 4- Library Leads added for Secondary and Elementary Schools to serve as liaisons between librarians and District Office.

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Protocol for book challenges at Florence II

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Protocol for book challenges at Florence II

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Very powerful to SHOW how librarians and assistants make an impact and can be collaborative partners / instructional leaders - joint presentations by librarians with teachers, videos that show what librarians do, etc.

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Two district's schools are fully staffed with certified librarians.

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Georgetown Worked with Follett to show needs - came up with formula and was able to get funds for purchases. Follett even came to help shelve them.

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McCormick - I submit a yearly funding request that breaks down how much I need for each account (travel, books, supplies, misc)

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Richland Two used the data from the survey dashboard to create an infographic to compare our district funding with neighboring districts which was presented at a school board budget hearing. We only receive a district allocation every few years with principal discretion funding during other years which has led to great inquity of funding. Every school in Richland Two received approximately $14 per student in a special allocation for this year because of our school board presentation. We are gathering data this year to show how the allocation helped us improve our library collections using the state library standards.

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Flo 3 - Librarians no longer used for coverage.

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Florence Dist 3 - Held a Bring-it-Back-a-thon to get lost books. Crates of books were returned. Some schools had over 200 books returned. No late fees for returning books.

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Sumter - Asked our district office for funds for our annual Reading Rumble and they purchased 10 copies of each book (10 book) for all the elementary schools involved.

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Lex/Ric 5 - Worked with Follett to get extra funds as well. Was successful.

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Georgetown - Worked with Follett for collection and curriculum mapping to prove they desperately needed funds. Received 1/2 million.

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Our librarians worked to create a joint PD document that we all use and refer to when doing school and district PD -- it's been a great way to share our library resources physically and digitally and helps lighten the work for everyone when sharing resources with teachers and staff.

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Our group discussed how important it is to make sure teachers and principals know all the skills, resources, and opportunities librarians can offer both in classrooms and to provide insight on policy and practice.

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The consensus is that email is the primary mode of communication with a few scheduled meetings. One group meets for dinner where others meet for full day collaboration a couple of times a year.

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Sometimes folks will meet up at our local Starbucks to work or gather together to work on projects.

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Facebook, email texts are big communal exchanges when not in person.

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Thursday Things- short 5 minute or less videos where a librarian shares something they do/product they use/ procedure the incorporate. All the videos are in one Slides presentation by date and by topic. They can nominate themselves or others to share

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conversations while carpooling to professional development (shared from Room 3)

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Have district librarian collaboration days two times a year. All librarians have a full day to collaborate. Often bring in Follett for a 2 hour virtual PD, plan lessons, prepare for battle of the books, discuss legislation and so on...

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On site visits; different curriculum area department heads attend

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Monthly Meetings, Weekly Emails, Text Chats for Quick/Urgent Messages

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Email; monthly meetings; phone calls; messages in group chat.

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consensus from group is email & shared documents ... 2 larger districts have monthly meetings

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District Quarterly meetings; Google resource list

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monthly in-person PLC meetings - I share updates as the lead librarian for secondary schools and this year our focus is on sharing strengths & topics with each other in mini presentations during our collaborative time

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Quarterly meetings at the District level; Secondary and Elementary leadership to help with on-boarding; Google resource list

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Email & shared Google Drive