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What opportunities are there for co-design in Sheffield/North of England?

Potential projects:
- Raising awareness around the ELC – we need more awareness of the ELC across the area. Could be a co-design opportunity to spread the word about it.
- Establish communication channels - local support groups
- Working with existing group's
- Local area improvement projects
- Park improvement project in locality B

Questions:
- How do you identify a project or question as suitable for co-design?
- How do we hear the voices of families to understand what the needs are in order to understand what projects we want to work on? How do we listen to the community in an ongoing way?
- Where are the moments for ad hoc and anecdotal listening? For developing hunches and working from them?

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1330 - 1340 | Welcome

Check-in

1340 - 1410 | 1. Needs

Identify needs of all stakeholders in relation to co-design in Sheffield

1410 - 1440 | 2. Barriers

Identify barriers to stakeholders in participating in co-design projects in Sheffield

Identify factors which are barriers to delivering participatory projects in Sheffield

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1450 - 1520 | 3. Opportunities

Identify opportunities for co-design in Sheffield

Identify opportunities for further development and testing of an approach.

1520 - 1550 | 4. Learnings & Impacts

Share and capture our learnings from our experiences of co-design

Share and capture our impact from previous co-design and participatory projects.

1550 - 1600

Next steps

1600

Close

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Today we are going to try using Padlet. It's a free and easy way to work together on complicated topics. You can add a card under any of the topics with the '+' button. You can comment on other people's cards by clicking "Add comment."

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Practise using Padlet by clicking the '+' above to add a new card. Where it says "title" add your name. Where it says "write something" tell us your favourite biscuit. Say hello to someone by clicking "Add comment" or show appreciation with a heart.

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The main people involved in a co-design project. Often who will be using or delivering the service.

- Save the Children
- Families that have engaged before
- Families that have not engaged before
- Schools
- Partners who deliver programmes
- Other partners
- Trainers

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As a parent
When I want to participate in activities
I need a device
So that I can communicate and be part of discussions.

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People involved in core decisions.

- Critical friends
- Partners

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People who may benefit from the service and who we would like to include in the development.

- Families who can't take part in the co-design process
- Parents/carers
- Children
- Families who wouldn't take part in our services, but would benefit from it.

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Observers/Beneficiaries - Subject matter experts

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Observers/Beneficiaries - Subject matter experts

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People who might influence or be influenced by what we do, or people who we want to include based on their expertise.

- Listeners - people who are paying attention to the work (inc critical friends and Save the Children)
- Learners - people who might learn from the work; with similar goals or ways of working
- Funders
- Early years team at Save the Children

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People who will be affected by or can affect the use of the service

- Community listeners.

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What are the needs of different stakeholders in relation to co-design in Sheffield?

This prompt can be helpful when trying to identify user needs.
"As a...
when...
I need...
so that..."

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What are the barriers to stakeholders in participating in co-design projects in Sheffield?

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What factors are barriers to delivering participatory projects in Sheffield?

- Not being in the location and therefore not understanding the context
- All services (schools etc) are facing pressures under Covid which squeezes out capacity for working in these way
- Not enough time or capacity
- Feeling that we have permission to do so
- Partners have different or conflicting priorities and focus
- Lack of funding or budget
- Language barrier and culture
- Willing participants
- No physical space
- Staying in touch with groups engaged
- Fear of authority. Permission to engage. You don't have to be chosen, you can choose yourself.
- Buy-in / permission to prioritise co-design work
- Not always feeling enabled
- Conflicting priorities when outside of usual working patterns
- Not having people who's role or priority is participatory methods or co-design

Questions:
- Are staff equipped with the skills, tools and authority to do co-design projects?
- Are my managers encouraging me to do this, is it okay to make time for this?
- It is everyone's responsibility, but who is leading on it? But who has a core responsibility to ensure that it happens?

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- lack of awareness of initiatives and what's available
- time availability and commitment
- fear of commitment and no flexibility of engagement (need option to opt-out)
- financial constraints and barriers
- Being asked to volunteer my time. What is in it for me?
- pressures during Covid
- too much technology
- fear of authority
- not feeling comfortable engaging with agencies or institutions
- lack of child care and other types of support
- lack of flexibility: need to participate in differrent ways – do I have to be involved in a long term project? Are there other ways to engage?
- Format of engagement (e.g. meetings don't suit me)
- Use of tech - can I access the technology (resources, confidence, skills), do I want?

Questions:
- Can I see that my involvement will make a difference?

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Share and capture our learnings from our experiences of co-design.

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Share and capture our impact from previous co-design and participatory projects.

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Custard Creams

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Chocolate digestive

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Jaffa Cakes

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Chia seeds desert

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As a facilitaor
When I want to understand parents needs
I need to know how to communicate
so that parents can be involved

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As a participant who isn't in the core group

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As a participant who isn't in the core group

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when I give my time and views
I need feedback and updates on what has happened
so that I am part of the conversation.

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as a parent
when a project approaches me
I need to know what it is and why I should be involved and what I will get out of being a part of it
So that I can make choices and be a part of projects that are important to me

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As a Partnership Lead
When we develop / plan projects
I need parent and child voice involved
so that their views and opinions are considered and lead / shape our work

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As a partnership lead When a want to hear parents views
I need to have an introduction
So that there is an approach..

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As a funder
When I am considering funding
I need to understand how benficiaries wil benefit
So that I can see how I can support

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I have my own personal needs

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When I'm thinking about parental engagement,
I need to have tools and template for choosing what's the right methodology to do so
So that we include the voice of families in the most appropriate way.

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I need multiple channels to use or leverage
so that there is a chance for ad hoc communication (both listening to what is needed and sharing what is happening)

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- Padlet could be a good tool for co-design and co-production. For setting up the project but also for  co-producing with people.

- What's the bare minimum and basics of it to work with co-design. Ensure that there's a link to everything we do.

- Identified a couple of small projects where we can do more co-design (build relationship and go with delivery of project)

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Opportunity to leverage groups, channels, and relationships that already exist to communicate with families

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Opportunity to leverage groups, channels, and relationships that already exist to communicate with families

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Where are the moments for ad hoc and anecdotal listening? For developing hunches and working from them?

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From the participant (families and children) perspective:

- Does it happen at a time, place/space that has me in mind?- Does it feel like its meant for me?

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Opportunities for developing an approach

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Opportunities for developing an approach

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What opportunities exist for further development and testing of an approach?

- Do it in a small group once, and use that as a template
- Each new piece of work could benefit from some level (what every is appropriate) of co design

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What questions should we be asking ourselves at each stage of the process when developing and running a project which uses co-design methodologies?

Comment on cards with the questions you think you should be asking at each stage, or add a card if you think a stage is missing.

"Partners" in this column refers to both people who are participating in a professional capacity and those participating as members of the public.

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Setting up the project between initial partners

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Sharing the project and inviting other partners to join

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Brining partners on board

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Running the project

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Developing through the project

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Exiting the project

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Families connect
Grants

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Making sure that we the people who do the work also are involved in gathering the feedback and have that first hand experience of it.

Join-up approach of engagement with parents.

A better way of handling questionnaires or questions where we're involved.

Think beyond the evaluation surveys and gather feedback more on a one-to-one basis.

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Connect with the parents who were involved in the programme as a first step to get the voice of parents and families into our work.