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Honolulu District Guidelines/Handbook

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State's Exceptional Support Branch's website is a great resource for HMTSS, evaluations, eligibility, and IEPs. It also includes instructional resources and eCSSS navigation tips.

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Not your computer? Use Guest mode to sign in privately. Learn more about using Guest mode

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Here is the Superintendent's memo on the role of the Care Coordinator for Section 504 and Individualized Education Program (IEP) plans

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Streamline your IEP meetings with this comprehensive IEP Meeting Process Checklist. Organized into clear sections—Before, During, and After the IEP Meeting, plus Excusal of Team Members—it ensures you cover every essential step of the IEP process.

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Effortlessly manage your entire caseload with this comprehensive Reevaluation/IEP Meeting Planning Tool. This invaluable document gives you an at-a-glance overview of essential student data: IEP dates, service minutes, goal types, related services, and general education teacher assignments, simplifying your planning and ensuring you're always prepared.

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Create a new spreadsheet and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Sheets to edit Excel files. Free from Google.

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Education Records for SWD Eligible Under IDEA

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Education Records for SWD Eligible Under IDEA

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This memo outlines the State's directives for managing educational records in strict adherence to FERPA (Family Educational Rights and Privacy Act). It comprehensively defines "educational records" and details the rights of parents/students to inspect and review, obtain copies, and understand the protocols for record retention and destruction.

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This document details how your confidential folders should be organized.

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This memo outlines options to support teachers involved in the Individualized Education Program (IEP) process. It provides guidance for administrators and teachers on strategies to assist with scheduling, preparation, and participation in IEP meetings, report writing, and data entry. Key options include the use of substitutes, extra prep time, early release time, utilizing "specials" periods, and teacher recall.

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This document is a Fact Sheet on the Hawaiʻi Multi-Tiered System of Support (HMTSS). It explains HMTSS as a comprehensive framework designed to promote equity and excellence for all students by providing a fluid continuum of integrated academic, behavioral, social/emotional, and physical supports. The fact sheet outlines the three tiers of support (Primary/Tier 1, Secondary/Tier 2, and Tertiary/Tier 3) and the four key domains and core components of HMTSS.

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This flowchart outlines the systematic steps for addressing student concerns, from the initial expression of concern and data collection to developing and implementing a general education plan. The flowchart details how to evaluate student progress and determine next steps, including when to continue with interventions or initiate a referral for a special education evaluation if a disability is suspected.

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OSSS Evaluation Process and Use of Assessments

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OSSS Evaluation Process and Use of Assessments

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This helpful handout from the Office of Student Support Services clarifies the Evaluation Process and Use of Assessments for special education eligibility. It covers federal requirements, the systematic steps for evaluation, and the importance of using varied assessment tools and data sources to ensure comprehensive and culturally responsive determinations.

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Eval Process & Use of Assessments _rev 10.8.21.pdf

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Here is the Google Drive with all of the eligibility worksheets.

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Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.

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This Google folder contains guides for each of the special education eligibility categories.

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Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.

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This Initial Evaluation Flowchart with Timelines provides a quick, visual overview of every step and associated deadline, ensuring a smooth and timely process from referral through eligibility determination.

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This Reevaluation Flowchart with Timelines offers a quick, visual overview of the entire process, including key steps, consent procedures, and critical deadlines, to ensure timely and effective reevaluations.

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Guidelines for Writing Prior Written Notices

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Guidelines for Writing Prior Written Notices

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The Guidelines for Writing Prior Written Notices clarify when and how to issue PWNs, detailing all required content for proposed actions, refusals, and decision-making, ensuring all necessary information is included.

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Guidelines for Writing A Prior Written Notice for Evaluations

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Guidelines for Writing A Prior Written Notice for Evaluations

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The Guidelines for Writing A Prior Written Notice for Evaluations provide a detailed breakdown of all required content, from proposed actions (evaluation/reevaluation) and their explanations, to alternative options considered, and the precise evaluation procedures and data forming the basis of the decision.

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Guidelines for Writing Prior Written Notices for Eligibility

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Guidelines for Writing Prior Written Notices for Eligibility

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The Guidelines for Writing Prior Written Notices (PWN) for Eligibility details the required content, including describing the proposed or refused action (classifying or not classifying a student for special education), explaining the rationale behind the decision, outlining other options considered and rejected, and listing the specific evaluation procedures, tests, records, or reports used as the basis for the action. It also emphasizes including any other relevant factors.

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Guidelines for Writing a PWN for Eligibility.pdf

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Guidelines for Writing a Prior Written Notice for Program/Placement

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Guidelines for Writing a Prior Written Notice for Program/Placement

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The Guidelines for Reviewing a Prior Written Notice for Program/Placement details all required content, including proposed or refused services and supports, the rationale behind decisions, alternative options considered, and the specific data used, emphasizing the crucial description of placement along the Least Restrictive Environment (LRE) continuum.

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"What is a PWN?" One-Pager from the Hawaii Department of Education provides a straightforward explanation of PWNs, their purpose in documenting decisions for parents, when they should be sent, and a clear breakdown of the six crucial pieces of information every PWN must contain.

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This Assessment Report Template ensures your reports are educationally relevant, focusing on student functioning with sections for Behavioral Observations, Interpretation of Results, and Implications for Learning.

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The Interpretation of Evaluation Results visual aid, commonly known as a Bell Curve illustrates how scores are distributed, showing standard deviations, scaled scores, T scores, and percentile ranks. This resource helps in understanding and interpreting student assessment results in relation to a normal distribution.

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This document on Types of Behavioral Data breaks down different data collection techniques like Proportion, Intensity, and Inter-response Time, providing clear explanations on how to effectively gather and interpret behavioral information.

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Honolulu District Special Education Data Toolkit-Part 1

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Honolulu District Special Education Data Toolkit-Part 1

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Enhance your special education practice with Part 1 of the Honolulu District Special Education Data Toolkit. This resource simplifies data collection and utilization, covering various behavioral data methods and offering practical ways to record and evaluate student progress on IEP goals.

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Honolulu District Special Education Data Toolkit-Part 2

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Honolulu District Special Education Data Toolkit-Part 2

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Part 2 of the Honolulu District Special Education Data Toolkit includes ABC charts, behavior cards, and sheets for various recording methods (event, interval, duration, latency) to support comprehensive student data tracking.

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Create a new document and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Docs to edit Word files. Free from Google.

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Simplify IEP development and review. This IEP Guidance Tool offers clear instructions for all key sections like Present Levels, Measurable Goals, and LRE, along with guidance on essential considerations and required participants for effective IEP meetings.

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Stay organized and on schedule with the "IEP DEVELOPMENT TIMELINE-RECOMMENDATIONS." This invaluable resource provides a clear, step-by-step roadmap for gathering essential data, drafting comprehensive IEPs, and conducting effective meetings, ensuring you efficiently manage the entire IEP development process.

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This essential tool guides IEP teams through key considerations, including eligibility, special factors, health information, and the synthesis of diverse assessment data to clearly articulate student strengths, needs, and the impact of disability on general curriculum progress, while integrating valuable parent input.

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Present Levels of Educational Performance (PLEP) Checklist Tool

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Present Levels of Educational Performance (PLEP) Checklist Tool

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This Present Levels of Educational Performance (PLEP) Checklist Tool ensures you include all vital information, from student strengths and needs to diverse assessment data and special factors, covering academic, functional, and behavioral areas for the student.

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This comprehensive guide details the collaborative transition planning process, outlines legal requirements, and provides in-depth information on age-appropriate assessments, measurable post-secondary goals, and various transition services, equipping you to build effective IEPs that prepare students for success beyond high school.

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The "Secondary Transition - Teacher Resources" webpage provides a centralized hub of vetted materials, including the IEP Transition Handbook, various toolkits for key transition areas, and ongoing support, designed to assist educators in guiding students towards post-secondary success.

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Secondary Transition - Teacher Resources

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Review IEPs for Indicator 13 compliance with the NTACT:C Indicator 13 Checklist - Form B. This resource helps confirm that IEPs for students 16+ include measurable postsecondary goals, appropriate transition assessments, defined services, and proper meeting invitations for students and relevant agencies.

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Write effective IEP goals and objectives. The "Goals and Objectives One Pager (Revised 2024)" guides IEP teams on defining target behaviors, establishing baselines, choosing goal-writing strategies, and using the ABCD+T formula to create measurable goals that can be tracked with data.

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Goals and Objectives One Pager (Revised 2024)

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National Center on Intensive Intervention: Strategies for Setting High-Quality Academic IEP Goals

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National Center on Intensive Intervention: Strategies for Setting High-Quality Academic IEP Goals

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Write high-quality academic IEP goals with ease. "Strategies for Setting High-Quality Academic Individualized Education Program Goals" offers a four-step process for selecting measures, establishing baselines, and choosing goal-setting strategies to create measurable goals for student success.

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Measurable Goal and Objectives Worksheet

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Measurable Goal and Objectives Worksheet

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Write clear, measurable IEP goals and objectives. This Measurable Goal & Objective Worksheet provides a structured format to define Baseline, Behavior, Conditions, Degree, and Timeline, ensuring your goals are quantifiable and trackable.

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Understand Specially Designed Instruction (SDI) easily. The "IEP Tip Sheet: What is the Statement of Special Education or SDI?" breaks down the core elements of SDI (content, methodology, delivery), provides considerations for its design and implementation, and highlights its distinct role compared to other supports, ensuring effective IEP development.

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The "Transportation Handbook for Students with Disabilities" clarifies laws (IDEA, Section 504), details a five-step process for determining and procuring transportation services, including accommodations and LRE considerations, ensuring compliant and effective support for students.

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Gain a clear understanding of Supplementary Aids & Services with this informative "IEP Tip Sheet: What are Supplementary Aids & Services?" It defines these IDEA-mandated supports, explains their purpose in fostering inclusion, and clarifies how they differ from instructional accommodations and modifications, offering practical tips for their effective identification and implementation in IEPs.

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Overview of the Statement of Services and Aids

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Overview of the Statement of Services and Aids

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Understand the IEP's statement of services and aids. The "IEP Tip Sheet: Overview of the Statement of Services & Aids." breaks down special education, related services, supplementary aids, and program modifications, offering clear explanations and practical tips for aligning these services with a student's PLAAFP and implementing them effectively.

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Facilitate informed decisions about student placement with the "Placement Discussion Tool." This resource provides IEP teams with a structured framework to consider academic and non-academic benefits of various settings, as well as the impact on the classroom environment, ensuring the most appropriate learning environment for the student.

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Determine the most appropriate educational placement by using the "Consideration of Least Restrictive Environment (LRE) Tool." This essential guide helps IEP teams fulfill the

IDEA mandate by providing a structured approach to evaluating educational placements, ensuring students with disabilities are educated alongside their non-disabled peers to the greatest extent appropriate, while considering academic and non-academic benefits and classroom impact.

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The "LRE Continuum" provides an "at a glance" overview of Least Restrictive Environment (LRE) placement options for students aged 6-22. It details various settings, from general education classes to public and private residential facilities, along with descriptors and examples for each, to help understand the continuum of services.

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The "Extended School Year Guidelines for Students with Disabilities (October 2021)" provides comprehensive information for school staff on Extended School Year (ESY) services for students with disabilities. It clarifies what ESY is (and is not) according to IDEA and Hawaii Administrative Rules, outlines a six-step process for determining, documenting, and implementing ESY services, and details factors to consider such as regression, recoupment, and the nature/severity of the disability. The guidelines also include frequently asked questions, evidence-based practices, and scenarios.

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The "Nature and Severity of Disability" tool provides considerations for IEP teams when discussing how a student's disability impacts their ability to gain and maintain skills, especially for those with intensive needs. It includes guiding questions to assess the degree of impairment, identify impacted IEP goals, describe progress, and determine necessary services and supports, ultimately helping to decide if Extended School Year (ESY) services are needed.

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Streamline your ESY determination process with "Regression and Recoupment" tool. This resource clarifies regression and recoupment, emphasizing the critical role of data collection to assess how skill loss and relearning impact a student's progress, and includes guiding questions and a checklist to support IEP teams.

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Evaluate a student's independence and the impact of educational breaks using "Independence from Caregiver" tool. This resource provides IEP teams with a framework to discuss age and developmental expectations, how breaks affect self-sufficiency, and ultimately, whether ESY services are necessary to support continued progress towards independence from caregivers.

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Understand ESY at a glance. The "HIDOE ESY 1 Pager," provides a concise overview of Extended School Year (ESY) services. It outlines the purpose of ESY (maintaining critical skills), details four key factors to consider (Nature & Severity of Disability, Independence from Caregiver, Extent of Regression, Rate of Recoupment), and describes a six-step ESY decision-making process from data collection to implementation.

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The "IEP Meeting Process Checklist" provides a comprehensive guide for the Individualized Education Program (IEP) meeting process. It outlines key steps and considerations before the meeting (scheduling, sending announcements, gathering student data, drafting the IEP), during the meeting (reviewing the agenda, introductions, procedural safeguards, discussing the draft IEP including PLAAFP, transition plans, goals, ESY, services, and LRE), and after the meeting (updating and activating the IEP, completing prior written notice, sending documents home, and filing).

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Formally excuse an IEP team member from a meeting. The "Agreement to Excuse From Attendance at an IEP Meeting" allows parents/guardians to consent to an absence, specifying the member and meeting, and confirming if written input will be provided when their area is discussed. This form must be signed by the parent/guardian PRIOR to having the IEP meeting.

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Consent to Amend the Annual IEP Without a Meeting

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Consent to Amend the Annual IEP Without a Meeting

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Consent to Amend The Annual IEP," is a form for parents/guardians to agree to proposed amendments to their child's annual Individualized Education Program (IEP) without convening a meeting. It outlines that a Prior Written Notice describing the proposed changes will be attached. By signing, parents consent to the amendments being incorporated into the IEP, while not consenting indicates a request for an IEP meeting to discuss the changes.

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"SPED Mtgs Specialized Support Personnel Memo" is a memo clarifying the attendance requirements for specialized support personnel, such as related service providers and Public Health Nurses (PHNs), at special education meetings (e.g., initial evaluation, IEP, reevaluation). It emphasizes the importance of inviting these personnel with advance notice (at least ten business days, or three weeks for PHNs) when their subject matter expertise is needed. The memo also suggests pre-planning meetings to gather input if personnel cannot attend, and stresses rescheduling if their in-person attendance is critical due to the complexity or severity of student needs.

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The "Procedural Safeguards Notice for Parents & Students" (May 2022) provides a comprehensive explanation of the procedural safeguards available under the Individuals with Disabilities Education Act (IDEA) and Hawaii law and regulations for parents of students with disabilities. It covers various rights and procedures, including prior written notice, parental consent for evaluations and services, independent educational evaluations (IEEs), confidentiality of information, State complaint procedures, and due process complaint procedures. The document also details procedures for disciplining students with disabilities, requirements for unilateral private school placements at public expense, and the transfer of parental rights at the age of majority.

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Special Education Parent Involvement Survey Handout

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Special Education Parent Involvement Survey Handout

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This document, "Special Education Parent Involvement Survey Handout - English," encourages parents to participate in an annual survey to help the Hawaii State Department of Education improve parental involvement in the special education process. The survey, which is anonymous, takes less than ten minutes to complete, is available online or in paper copy, and is offered after a child's initial or annual IEP meeting. It highlights that parental feedback helps enhance school and parent partnerships to improve outcomes for students with disabilities.

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Organize your IEP meeting efficiently. The "Sample IEP Meeting Agenda" provides a clear outline of the meeting flow, covering Procedural Safeguards, Introductions, and all key IEP sections from Present Levels to LRE, ensuring a structured and complete discussion.

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The "HDO IDEA IEP TRAINING SCRIPT with pics revised 8.12.24" offers step-by-step guidance on everything from logging in and managing student data to initiating referrals and navigating the Evaluation, Eligibility, and Plan stages. It also covers populating all IEP sections and generating reports.

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HDO IDEA IEP TRAINING SCRIPT with pics revised 8.12.24

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The "Ch60Guidelines" provides comprehensive guidelines for Hawaii Administrative Rules, Chapter 60, which pertains to the provision of a Free Appropriate Public Education (FAPE) for students with disabilities. It clarifies various subchapters, including General Provisions, Students in Private Schools, FAPE Requirements, Least Restrictive Environment, Evaluations and Eligibility Determinations, Individualized Education Programs and Educational Placements, State Complaint Procedures, Procedural Safeguards, Discipline Procedures, and Confidentiality of Information. The document aims to ensure that all students with disabilities have access to special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living.