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FULL REPORT OF ADMINISTRATIVE & HUMAN RESOURCE HOSPITAL TANAH MERAH KELANTAN

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FULL REPORT OF ADMINISTRATIVE & HUMAN RESOURCE HOSPITAL TANAH MERAH KELANTAN

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REPORT OF ADMINISTRATIVE & HUMAN RESOURCE HOSPITAL TANAH MERAH KELANTAN

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VIDEO OF ADMINISTRATION & HUMAN RESOURCE OF HOSPITAL TANAH MERAH KELANTAN

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VIDEO OF ADMINISTRATION & HUMAN RESOURCE OF HOSPITAL TANAH MERAH KELANTAN

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https://youtu.be/tLMiN1M7r84

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BORANG B, BORANG C, SALINAN SIJIL CUTI SAKIT, KURSUS PENYUSUAN NON CLINICAL 2019, SALINAN PUNCH CARD DAR BULAN 2 HINGGA BULAN 6 2019

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BORANG B, BORANG C, SALINAN SIJIL CUTI SAKIT, KURSUS PENYUSUAN NON CLINICAL 2019, SALINAN PUNCH CARD DAR BULAN 2 HINGGA BULAN 6 2019

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BORANG B, BORANG C, SALINAN SIJIL CUTI SAKIT, KURSUS PENYUSUAN NON CLINICAL 2019, SALINAN PUNCH CARD DARI BULAN 2 HINGGA BULAN 6 2019

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🌸 Today my last day intern in HTM. I made an assignment, sorting the worker's file into the locker that was provided. each post has a specific locker and will be arranged alphabetically. This is to simplify administrators searching for certain names.

🌸 During my 16 weeks intern, many things and work I learned and I can also add more knowledge about management.

🌸 Thank you very much to the HTM administration for giving me a lot of guidance.

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🌸 For the last second day, I helped the administrator compile outgoing mail in HTM into the file that was provided. So, I can study by examining every thing that is argued in every letter.

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🌸 For today's assignment, I recorded an outgoing and incoming mail for 27th Mei 2019.

🌸 Next, I made a letter for minute of the placement file in HTM.

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🌸 For today's assignment, I recorded in the government service book on granting special financial aid for Aidilfitri. Assistance received by Public Federal Service Officer of rm450.

🌸 Positions made for today's are MO, PPK and drivers.

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🌸 This morning, I learned a new knowledge of detail checks for MO, medical practitioners rehab, occupational therapist and x-rays.

🌸 The items to be reviewed are grade, date of appointment, date of service confirmation, date of pension and some more items that need to be reviewed.

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🌸 For today's assignment, I resume the assignment of writing financial aid details and the date of salary movements for MO and X-Ray position.

🌸 Next, I recorded incoming and outgoing mail at HTM for 20 until 26th May 2019.

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🌸 Resumed yesterday's task of pasting GCR forms in government service books for PPK position.

🌸 The rest of the policy stipulated by the Government is to encourage the employee to take his annual leave for the purpose of efficiency as well as for the benefit of the officer himself. However, there will be officers who can not spend their rest on the benefit of the service. In this case the officer is allowed to collect the rest of the holiday, subject to certain conditions, to be replaced by the GCR.

🌸 Furthermore, writing details on service books for special financial aid items and the date of salary movement for Medical Officer (MO) positions.

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🌸 For today's assignment, the administrators asked for my help to paste the form ‘Ganti Cuti Rehat’ (GCR) and the annual leave statement on the government service book for the positon of Penolong Pembantu Kesihatan (PPK).

🌸 The Service Circular seeks to implement the GCR for a rest day that can not be spent on service benefits up to a maximum of 120 days to pensionable employees.

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NUZUL AL-QURAN

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🌸 On this cheerful and wonderful morning, I attended a lecture titled 'Ramadhan Kian Berlabuh'. housed in the ‘Mas Merah’ hall. This talks lasts 2 hours from 8.30am to 10.30am.

🌸 After entering into the office, I started the task by making a copy of the letter that was cut to distribute to the unit involved. Distribution is through pigeon hold, telephone and fax.

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🌸 I continued yesterday's work that has not been resolved. Every day the Office of the Administration will receive and record outgoing and incoming mail.

🌸 After that, the administrator asked me to write a detail in a government service book. Detailed examples are giving vouchers, official secret acts and others.

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WESAK DAY

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🌸 The correspondence department asked for my help to key in the letter for the 14th and 15th may 2019.

🌸 Next, I create minutes of files that are still pending. will ensure the letter is reduced by the Director of the Hospital, the Deputy Director of the Hospital, the  Executive Ofiicer (EO) and the Chief Club (CC) in the system.

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🌸 For today's assignment, I have key in letters into Microsoft Excel for 7th until 12nd Mei 2019.

🌸 Next, I made the minutes of the letter into the file that was provided.

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🌸 For today, I started by doing the work of making minutes of mail for files that have not been resolved yet.

🌸 After completing the file minutes, I resumed yesterday's work folder configuration for the KEW.8 section. Under section KEW.8, there are many items that all administrators need to know. For example, salary deductions, pay increases, reimbursement of allowances, allowance deductions and some more.

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🌸 Today, I can not come to work because I am experiencing a little painful period of pain.

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🌸 The administrator asks me to help back the order of the file into the computer for saving. This is because there is mixed data in multiple folders. This makes it difficult for administrators to search for something. So I will help him to make it easier if the data is to be used.

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🌸 For today's assignment, I have key in the papers into Microsoft Excel. In this way facilitates the correspondence section of the correspondent to find the letter if the director or the party is re-requested.

🌸 Upon completion of the correspondence section, the EO asks me to provide a document for the meeting. She taught and told one by one so I could easily understand.

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🌸 I made an assignment of stamped bonus of financial assistance 2018 and secret act 2019 for 7 of customer service officers.

🌸 After completing the task, I continue to create a minute letter into the file. Today, I've prepared 10 files.

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🌸 EO asked for my help to place certificates into the frame. 7 certificates will be given to the officers involved.

🌸 After completion, I made the next task of key in the letter received by HTM.

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🌸 On this day the Muslim fasting month begins in Ramadan. I started work with assisted the stamped authorization of EO administrators on every copy of the government service book. The longer the service period the thicker the books and the copies that have been made.

🌸 The administrator asked me to write details on the newly opened file. The details that need to be written are names, posts and file numbers.

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🌸 This morning, I helped En. Mahadi, a Medical Assistant (MA) supervisor for MA banquet. I manage secretarial parts and create lists for lucky draws.

🌸 After completing the MA banquet, I continued to make minutes of the uncompleted meeting file. This is because every day the outgoing message will occur.

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🌸 After a day off, on this day I was given an assignment to keep a letter in the file. The details that need to be written are from whom, the mailing number, date and title or subject matter of the letter.

🌸 Make a copy for HRMIS form. I made as many as 50 copies because the form will be distributed to HTM employees.

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LABOUR DAY

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🌸 Today, as usual I will make minutes of mail on the file that has been provided. Each file has a serial number that has been created by an administrator who manages the mail section. This makes it easy to save a letter into a file that has been prepared by item or detail.

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🌸 The assignment today is that I am instructed to key in the letter for 23rd to 28th April 2019. At the same time I can learn about the activities involved with HTM and what we can learn from here.

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🌸 For today, I was taught by the administrator involved to write details about promotion approval for a Medical Officer (Doctor). There are some steps we need to know and understand before making. Each promotion must be filled in to the government service book to facilitate the hiring of workers.

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🌸 Was given the task of binding book of workers who received the Excellent Service Award (APC). This is because the book will be submitted to the audit department for review.
🌸 I participated in a course organized by the HTM Lactation Unit located at the ‘Mas Merah’ hall. The title of the course is "Non Clinical Breastfeeding Course". Open courses for all those who are married or single status. We can increase the knowledge about the health of babies and pregnant women or abstinence. Not necessarily practiced for ourselves, we can also practice our pregnant or abstinent family as this is the basic science we need to know and be.

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🌸 On this wonderful morning, I attended a talk held at the HTM ‘Mas Merah’ hall. The title to be discussed this morning is "Ambang Ramadhan". This is because in 10 days more Muslims will celebrate this noble month.

🌸 After completing the morning talk, I was given an assignment by the administrator for a key in a letter that has not yet been resolved. Letters certified by HTM directors must be in the key direct to avoid any loss or omission.

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🌸 Resume the key in a letter that has not finished yet. Next, I made minutes for the letter that was saved in the file that was provided.

🌸 Today, the HTM library has organized a 'Let's Read 10 Minutes' program. This program is held to give time to rest to the employees while reading the book prepared by the HTM library.

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🌸 For today's assignment, I was given the assignment for key in mail for 11st to 17th April.

🌸 After completion of the assignment, EO asked me to remove the hard mail using the machine that has been provided. In this way to prevent outsiders or uninvolved parties aware of the contents of the confidential letter.

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🌸 For today's assignment, I made a copy of the government service book for the promotion of employee rank. After being prepared to make a copy, 🌸 stamped the seal of the executive officer (EO) on the copy and handed it to her for signature.

🌸 Key in mail to Microsoft Excel for 4th  and 8th April 2019.

🌸 Help the administrator record a property declaration into the employee service book.

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🌸 Administrators request photocopy of service workers' books that will be transferred to the Center of Responsibility (PTJ). This PTJ covers either hospitals, health clinics, district health offices and more.

🌸 Stamped verification in a copy of the government service book that has been photocopied. After which a copy has been stamped will be handed over to the EO for signature.

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🌸 I recorded the details of the items to be posted. All the details of the post will be recorded into the book that has been provided.

🌸 After that, I continued to make minutes for the employee file. As always, red stamp for incoming mail while blue stamp for outgoing mail.

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🌸 I assist by EO Puan amirah completing the list of Excellent Service Award (APC) name for 2018. staff who have APC will be assessed based on the Annual Performance Assessment Report (LPPT). The award will be given annually to eligible staff of APC. The qualified staff of this award is only 8% from the total of HTM staff.

🌸 The administrator asked me to photostate a government service book. Any staff who will be transferred to the hospital or other department, this book will be photocopied to be made as evidence and spare if loss or damage occurs.

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🌸 Alhamdulillah, today I can come to work with a healthy feeling. I made the task of stamped employee salary increases in government service books.

🌸 After completing the task, I wrote the details of the Medical Officer (doctor) who converted to HTM into a government service book. Every occurrence of exit entry, must be written into the government service book.

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🌸 I can not come to work because the situation does not permit. Unfortunately again, I feel unwell and my brother suggested to me to try Islam treatment. I have been subjected to disturbance of creatures either at work or elsewhere. I have explained to faculty supervisors and industry supervisors the real situation.

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🌸 For today's task, I resume yesterday's task that is not yet ready. Still making minutes for medical officers. At the same time I can learn about the contents of the letter, the procedure for exit entry of officers and some kind of leave available to government employees.

🌸 For today also, supervisor of industrial training faculty came to HTM to make a tour. I was under the beautiful lecturer of Madam Amira, she had come here to ask the students and the condition of the industrial training area. Everything going is well.

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🌸 On this beautiful morning, after a break for 3 days. I started the morning by attending religious talk "Israk & Mikraj" by PU Rozi. This talk starts at 9am until 11am. In our pursuit of worldly pursuits, we must also balance with the religion of worship. May our lives be blessed.

🌸 Attending a farewell reception made in the Financial unit. This farewell ceremony was held in conjunction with the Encik Yusri to be transferred to the Kelantan State Accountant Department.

🌸 After the break, I continued to create the task of creating minutes in the staff file. For today, I make a file minute for a position of Medical Officer's.

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🌸 For this morning, I created a task to update the worker file that has not yet been completed. Where I will list the letter title (minutes) whether the incoming mail or outgoing mail. Every letter or form contained in the file must be listed to facilitate re-checking the administrator.

🌸 Unfortunately, I work half day today because of the disallowed circumstances. I feel unwell and very tired, I went to see the doctor to check on the condition and the doctor gave me MC for 3 days starting today to rest.

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🌸 This morning, I and the administrator went to a religious talk held at the HTM hall “Dewan Mas Merah”. Guest speaker from JAKIM Kelantan. She gave talked about the "Halalal Toyyiban" title. This religious take 2 hours, starting from 8.30 a.m. until 10.30 a.m..

🌸 After returning from religious talks, I joined the ‘gotong-royong’ at the Human Resource unit where the units I was practicing were practical. The ‘gotong-royong’ is aimed at making a file disposal process that has been in excess of 10 years. Where this file is separate by year and we will record the start date and the last date of the file. These files will be moved to the next building store by asking for help from a vehicle driver to bring these files using the HTM van.

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🌸 Updating employee files for a community nurse post of 19 people. items that I have updated are the date of salary movement and the number of competent owner files.

🌸 After that, I continue to work yesterday which is to make the employee file minutes. as it has been told red stamp for incoming mail and blue stamp for outgoing mail.

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🌸 I have made minutes of employee files for the task today. Minute file for community nurse and pharmacy officers. A total of 35 people I have set up today.

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🌸 For the task of today, I am just doing work updating staff files through the HRMIS system. I have prepared a total of 35 people for today.

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🌸 Continued updating personnel information for Public Assistant (Otokleb), Driver and Civilian Assistant of 23 people.

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🌸 Updating personnel information in government service books. Where I will stamped a special aid stamp as well as an official secret act. I have completed a total of 22 staffs for X-rays, Physiotherapist Medical Rehab, Occupational Medical Therapist and Environmental Healthcare Assistant.

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🌸 For today, I am given the task of re-naming the employee service book. This is for a health care assistant, a total of 106 people.

🌸 Besides that, I am posting the staff leave form that has been downloaded and printed from the HRMIS system. All staff leave forms will be posted on the government service book

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🌸 For today I also update the staff details in the HRMIS system. The details that I have updated are the date of salary moves, the owner’s actual salary grade and the number of competent owner files a total of  38 people for today.

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🌸 For today, I update the staff details in the HRMIS system. The details that I have updated are the date of salary moves, the owner's actual salary grade and the number of competent owner files.

🌸 After that, I have a key in the outgoing mail that has not yet been inserted into the computer.

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🌸 My task today, I just made minutes for the employee file. File that I have minutes is a staff that has long been serving HTM. I have prepared a total of 56 people for today.

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🌸 Key in outgoing mail for 14.3.2019 until 19.3.2019. This letter has been stamped by the director and must be key in to prevent the loss.

🌸 After that, I made minutes for each staff file. Some staff have 4 files showing that the staff has been here for a long time.

🌸 After the break, I took part in the secretariat for zumba aerobics. This activity is organized by HTM Health Education unit. This activity is lead by the zumba instructor who has been paid. All office staff are involved with zumba aerobics activities.

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🌸 This morning, CC asked me to create flowchart staff in Microsoft Word. This flowchart will be sent to Jabatan Kesihatan Negeri Kelantan (JKNK). In this way, I can learn the incoming and outgoing inflows involved with HTM.

🌸 After that, the administrators asked for help to stamp bonuses and official secret acts in service books for the posts of the head of the nurse (sister).

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🌸 Today I started with the task of making minutes of letters available in every staff file. I will list the titles of the existing letter and from or to whom the letter was issued.

🌸 Record information in service books for administrative assistants, assistant administrative officers, operational assistants and security assistants.

🌸 After that, CC called for my help to photostape pamphlets. This pamphlet on "Health Care Scheme for Group B40" and this pamphlet will be distributed to patients who come to HTM.

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🌸 Key in mail for month 3 which is 3.3.2019 until 11.3.2019. Where all the letters that have been copied and confirmed by the Hospital Tanah Merah director and will be keyed into the computer.

🌸 After that, I have recorded the info of the postal item into the prepared information book. Every item that will be posted will be recorded. This is to prevent any negligence or loss and we have a back up as evidence.

🌸 Resume task key in mail for 12.3.2019 and 13.3.2019. For one day, the budget in 20 letters will be keyed into the computer.

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🌸 Key in data in outbound mail that is involved with the Hospital Tanah Merah. All letters will be in key in according to the date on which they are copied and certified by the Tanah Merah's director of hospitals. In this way, facilitates administrators or other parties to re-discover the letter if the issue of the relevant letter is raised.

🌸 After lunch, I was given an assignment by CC Rozita to make an electric energy-saving logo and would be posted in the office at every switch. This is made in conjunction with the world Go Green Day.

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🌸 Participated in the aerobic event held at the TM District Education Office organized by TM District Health Office. Each unit will send a representative to aerobics. Me and CC Rozita, the head of the resource unit joined this aerobic. The aerobics start at 9 am until 10.30 am.

🌸 Resumed yesterday's task of re-naming medical personnel in a service book of 36 people.

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🌸 Key in employee information into the HRMIS system. I have prepared a total of 46 people for today.

🌸 I have also completed a re-name of a medical officer in a service book of 54 people. This is to facilitate administrators managing medical officers to search quickly.

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🌸 Continued yesterday's task of updating the owner's salary points. For today I have set up 30 people.

🌸 After that, I made another assignment of confirmation stamp. Two items that need to be stamped is the special bonus of aid 2018 and official secret act.

🌸 Attend a banquet held on a record unit, in exchange for staff exchange switching from record units to other units and separation of students completing industrial training.

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🌸 Today I was given the task of updating the employee's salary points for the salary increase for the month of 4 2019. I have prepared a total of 50 people.
🌸 In addition, I am also updating the actual salary grade of the officer, the date of salary movement and the number of files of the officer's owner.

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🌸 The administrator asked me to prepare a salary decree of officer in 2019 for an employee whose April salary increase of 30 people.
🌸 Furthermore, I stamped the confirmation for a salary increase of 10 officers in government service books.

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🌸 Fill each name for Practical Medical Officer or Houseman (HO) into a meeting of HO slot. Every staff came at the meeting or course will be key in into the computer.
🌸 Make number of letters for staff involved in promotion.

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🌸 I help the administrator prepare documents for salary increase for officers in January and April. Salary increase are usually did for January, April, July and October.
🌸 Assisting in updating official "Akta Rahsia Rasmi" into official service book for Medical Officer.
🌸 Join in retirement pensions for nurse grade U32, Puan Nor Mardiah Binti Zakaria.

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🌸 Given the task of updating the files of the official who converted to Hospital Tanah Merah (HTM). paste the name of the employee involved in the white file that the administrator has set up.
🌸 After that, I stamped the confirmation of special assistance to officials and "Akta Rahsia Rasmi" in each service book of staff. For today I have been settled a total of 40 staff.

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🌸 Has been given the tasks by the administrator to stamped the process for payroll payment and shifting  employees. Items that need to be stamped are Kew. 8 letter which is letter of payment rank and exchange entry.
🌸 Besides, a letter of instruction and a workplace residence permit. After complete of the stamped process, will be sent to the financial unit for further processing.

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🌸 For today, I create a minutes list for staff files.  Every letter or form filled in and received by the owner of service book will be minimized. This can make easier for administrator looking for if any party requests or checks.
🌸 At the same time, I recorded the details of the item in the book that have been provided. Any item that post must be filled in the book.

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🌸 Helps staff update staff files through the HRMIS system. Creating files for new staff, maintaining profiles, leave, pay and services within the HRMIS system. HRMIS is a human resource management information system.
🌸 Join the banquet farewell ceremony of Dr. Azaharim Specialist Doctor Grade UD56 to Hospital Raja Perempuan Zainab II (HRPZ II)

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🌸 Make a list of minutes for a medical officer file of 30 people for today.
🌸 Key in incoming outgoing data for the month of February where all recipient and sender information will be key. this way it can make it easier for staff to search if any party requests to record or want to make sure the information is accurate.
🌸 Join the banquet at the office of an asset unit. Farewell ceremony Zulkifli bin Mohamad Assistant Officer N22 at unit assets to the District Health Office Machang.

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🌸 Assisted staff in stamped of government service books. Each employee must have a book of service where this book will record all services, leave, promotion and some more items involved. The content of book confidential and can not be given indiscriminately without monitoring of Human Resources staff. The contents of this book are only known by the owner and administrators who manage the book.
🌸 I have stamped a special payment of 2018 and record of "Akta Rahsia Rasmi 2019" in a service book for assistant medical officer and recovery officer (occupation) of 40 people.

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🌸 Key in data of letter or form information for February. From here I can know the letter from which side, the content and the information to be delivered.
🌸 Key in data for the entry of special Medical leave (radiation leave for 14 days for X-ray staff.
🌸 Continue photostate the performance assessment report of the management and professional  group officers.

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🌸 I have been instructed to photostate the performance assessment report of the management and professional group officer. This form is very important to the staff because for this form will be assessed by 2 assessors for each year. All staff required to fill out this form and no one is excluded.
🌸 Continue to create minutes list for staff files. The form or letter that goes to HTM will be marked with a red stamp while the outgoing will be stamped with a blue stamp.
🌸 Fill of the sender and recipient information for the documents posting process

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🌸 Continue key in data in computer. I also cn know more about place or company that HTM collaborate.
🌸 Make a list about detail that have in staff files. I must write every point that have in files and other staff can easier to refer based on I'm write on that file to key in data in computer.

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🌸 Continue my work that I left yesterday, paste a name at all staff files. Have a few colours paper that can make easier for staff to search a files.
🌸 Learn a new task. Key in data about detail or info a letter or form from January. From this I can know meaning or content in a letter or form that staff must follow.

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🌸 I was introduced to the company top management and all staff at Human Resources (HR) Department. First is Director of Hospital Tanah Merah (HTM) UD54 Dr. Mohd Nasir bin Abdul Kadir, Deputy Director of HTM UD52 Dr. Nusaibah binti Syed Ibrahim Ismail, Executive Officer (EO) N29 Ms. Amirah binti Setapa, Chief Club (CC) N22 Ms. Rozita binti Ariffin and also to all staff of my department (HR department).
🌸 Before start doing my task, all new staff must to fill and sign a form Akta Rahsia Rasmi 2019. So, from this i can't take a picture or post anything about work and also can't take a video or picture during i do my work. I can just take a picture with staff only.
🌸 I start doing my first task which is learn how to do a list about detail in every forms that have in all staff file at HTM.

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🌸 Open and add a new files for all staff especially for staff that who have long served either from old company until current company their work.
🌸 Paste a name at every staff files to prevent from we make a problems or incorrect data entry.

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🌸 Continue my task i did yesterday. All forms that come in HTM must be fill in red stamp meanwhile forms come out must be fill in blue stamp.
🌸 Make a list of name using Microsoft Excel in alphabetically and print out to paste at all files.
🌸 Learn how to write detail to post an important document or things must record in a book that provided.