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Technology Used

AI powered chatbot

Real time data tracking

Customisable dashboards

Accessibility Features

Multimodal check ins (text, voice, emoji - based) for inclusivity.

Adjustable interface settings for neurodivergent employees and educators

Colour-coded stress indicators for quick interpretation of wellbeing data.

The platform is universally accessible and supports diverse workplace needs.

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Professional Area: Corporate & Educational Well-Being

Audience: Employees, educators, HR professionals

Learning Topic: Workplace Well-Being & Digital Culture

Problem Addressed: Maintaining employee and educator well-being is a challenge in corporate and educational settings. Many workplaces find it challenging to track engagement trends, detect early signs of burnout, and provide personalised well-being support. Traditional approaches rely on one-size-fits-all strategies that lack real-time insights. This project introduces an AI-powered Workplace Well-Being & Productivity Hub designed to enhance engagement, reduce stress, and improve work-life balance through personalised check-ins, real-time data tracking, and proactive interventions.

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AI-powered chatbot prompts employees and educators with daily well-being check-ins, encouraging self-awareness and reflection. The chatbot suggests interventions tailored to the user’s needs based on real-time responses.

Personalised dashboards provide visual insights into engagment trends, productivity shifts, and stress levels. This allows HR and leadership teams to track patterns in staff well-being over time.

Gamified engagement strategies encourage participation through badges, streaks, and peer recognition features, fostering a sense of motivation and community.

HR & School Leadership Dashboards use predictive analytics to detect early signs of disengagement or burnout, providing targeted strategies to boost morale and engagement.

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The Workplace Well-Being & Productivity Hub is a web-based AI-driven platform designed to help HR teams, managers, and educators monitor well-being, track engagement levels, and support employees through personalised well-being interventions. This tool incorporates AI and real-time analytics in an approach to prevent burnout, improve job satisfaction, and enhance overall workplace culture.

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1. Real-Time Insights: Differs from traditional well-being programs in that it adapts to individual's stress patterns and offers instant recommendations for support.

2. Personalised Support: Users recieve personalisted self-care strategies, rather than generic well-being tips.

3. Data-Driven Decisions: Employers can use well-being data to enable interventions before burnout occurs in staff, by tracking trends.

4. Flexibility & Accessibility: The tool is available on desktop and mobile, making it easy for employees and educators to engage on their own terms.

5. Alignment with UDL Principles: The platform ensures accessibility for neurodivergent users and supports diverse workplace environments, including remote, hybrid, and in-person settings.

By integrating AI-driven insights, accessibility features, and data-backed strategies, the Workplace Well-Being & Productivity Hub creates a more supportive and engaged workforce while reducing stress and improving productivity.

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How Employees & Educators Engage with the Platform

Daily Check-ins: AI chatbot prompts users with short well-being surveys.

Self-Reflection Exercises: Employees track their mood, stress levels, and focus trends.

Community Features: Peer-to-peer recognition fosters a positive culture in workplaces & schools.

How Well-Being is Assessed

Engagement Score: Measures participation in well-being activities.

Trend Reports: Shows variations in employee well-being over time.

HR & Leadership Insights: Assists employers implement targeted well-being strategies.

These elements encourage consistent participation and provides actionable insights to employers.

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Gamification elements encourage employees and educators to stay engaged in their well-being journey through progress tracking, badges, and friendly competition.

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Gamification elements encourage employees and educators to stay engaged in their well-being journey through progress tracking, badges, and friendly competition.

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Backlinks Social Bookmarking (n.d.) ‘The role of accessibility in modern digital publishing and education’, Backlinks 99 Free PSD. Available at: https://backlinks.99freepsd.com/the-role-of-accessibility-in-modern-digital-publishing-and-education/ (Accessed: 4.3/.25).

Khogali, H.O. & Mekid, S. (2023) ‘The blended future of automation and AI: Examining some long-term societal and ethical impact features’, Technology in Society.

KongBasileConsulting (n.d.) ‘The perks of working at KBC’, KongBasileConsulting. Available at: https://www.kongbasileconsulting.com/the-perks-of-working-at-kbc/ (Accessed: 4.3.25).

Rebus Community (2024) ‘Session 6: Accessibility and inclusive design - May 2024 C cohort’, Rebus Community Forum. Available at: https://forum.rebus.community/t/session-6-accessibility-and-inclusive-design/9423 (Accessed: 3.3.25).

Silic, M., Marzi, G., Caputo, A. & Bal, P.M. (2020) ‘The effects of a gamified human resource management system on job satisfaction and engagement’, Human Resource Management Journal, 30(2), pp. 260-277.

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Case Study - AI powered Workplace Wellbeing in Action 

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Case Study - AI powered Workplace Wellbeing in Action 

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A mid-sized tech company, BrightTech Solutions (fictional), implemented an AI-driven Workplace Well-Being Hub to address employee stress, low engagement, and burnout in a hybrid work environment.

AI Chatbot Check-Ins (Voiceflow) → Employees used emoji, text, or voice input for daily well-being check-ins.
Real-Time Stress & Engagement Tracking → AI identified trends and provided personalised well-being recommendations.
HR Dashboard with Predictive Alerts → HR received burnout risk notifications, enabling proactive support.
Gamification & Engagement Boost → Employees earned rewards for participation, increasing program adoption.

Results

📉 32% reduction in reported stress after 3 months.
📈 40% increase in engagement with well-being initiatives.
⚡ 2x faster HR interventions, improving work-life balance.

Why This Supports the Proposed Solution

Shows AI's effectiveness in workplace well-being.

Reinforces the need for real-time data & proactive support.

Aligns with Universal Design for Learning (UDL) principles, ensuring accessibility.