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Prevent accidental data exposure by regularly auditing your course files or general files. Did you know that you can use the search filters within Google Drive to quickly find every file currently set to "Anyone with the link"?

When sharing within Stanford or with specific people, you can also control a file or folder's permission level. After selecting an option like "Restricted" or "Stanford University," use the dropdown menu to the right to choose whether people are a Viewer (can only view), a Commenter (can view and add comments), or an Editor (can make changes). Learn more about how to share Google files securely.

To audit your Google files and folders:

1. Open Google Drive and click the Home tab.

2. Click the People filter chip at the top of the page.

3. Select Anyone with the link from the dropdown menu.

4. Google Drive will display a list of files and folders with this sharing setting enabled. Review the results and locate the file / folder that you want to secure.

5. Click the Share icon or the more options icon to the right of the name. Then, hover over Share in the menu, and click Share again.

6. Locate the General access section. Confirm the current setting is "Anyone with the link."

7. Click the dropdown arrow next to "Anyone with a link" and choose a more secure option:

1. Restricted (recommended): This is the most secure setting. Only specific people you have added by email address in the section above can access the file.

2. Stanford University: This setting allows anyone logged in with an @stanford.edu account to access the file. Use this for broad internal sharing.

8. Click Done to save your changes.

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Reserve class time on the last day of class for students to complete your course evaluation. You should pass out the evaluations to your students at the outset of the class and then leave the room for 10 minutes to allow them to complete the evaluation.

Please have a student collect the completed evaluations and return them to our Registrar’s Office at the end of class. If your class ends after 5:00 pm and our Registrar’s Office is closed, they can drop the packet in the library’s book chute next to the side door of our Registrar’s Office in the main lobby of Crown.

If you have questions, please email the Office of Student Affairs.

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Remember vibe coding? It's when you use plain language to describe and build software. You guide the vision; AI writes the code.

When vibe coding, remember the three ground rules:

1. You are in control. You guide the AI and you're responsible for what it creates.

2. Forefront privacy, ethics, and safety when creating, testing, and especially when deploying your app.

3. Keep your API key safe.

Curious what you could vibe code? Check out the digital version of the AI display that’s currently on the first floor of our library! It was developed using vibe coding in Google AI Studio.

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Let's talk about vibe coding! Vibe coding is a way to build computer programs by chatting with a large language model rather than writing the code yourself. Think less “write code first,” and more “describe the teaching tool you wish existed.”

For example, you can vibe code a program that creates flashcards for review or quizzing so your students can learn important concepts from your course. Check out this flashcard maker with quiz component!

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Use AI Output as a Launchpad for Deeper Learning

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Use AI Output as a Launchpad for Deeper Learning

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When reviewing AI-generated content, don't stop at accuracy—use it as a starting point and consider: What related concepts are at play here?

For example, if AI summarizes a legal concept, explore how it interacts with other frameworks—like the relationship between state and federal law, or how different treatises approach the topic.

By treating the output as a conversation starter, you can deepen your understanding while building context.

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Do you want to know how students are being introduced to AI legal research?  This can help you anticipate student misconceptions and design discussion questions that prod students to think about procedural quirks, limits of the holding, fact-specific reasoning, and more.

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Want to ensure that students see your most recent announcements as soon as they are on your Canvas home page? Enable this helpful feature to get more eyes on your important updates.

1. Go to your course Settings.
2. Scroll down to the Description section.
3. Check the box next to "Show recent announcements on Course home page," and select the number of announcements shown.
4. Click the Update Course Details button.

Now when students are on your Canvas homepage, they'll see a list of your announcements at the top!

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Need to attach a file to your Canvas announcement for your students?

Use the Documents icon from the Rich Content Editor to upload as many files as needed to go with your attachment. Just remember to select usage rights so students can view your documents. If you can, avoid using the Attach link, as this will only permit a single file with your announcement.

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Did you know you and your students can record your name pronunciation to help the Stanford community learn how you like your name pronounced?  The recording also appears under your StanfordWho directory listing.

You can encourage your students to record their names so you can listen to it in the Roster Photos tool of your Canvas site.  Students can use these instructions and record within Axess/NameCoach so the recording integrates with Canvas.  The NameCoach web site also allows students to add the phonetic spelling of their name.

Faculty and staff can use these instructions or follow the steps below:

1. Log into StanfordYou.

2. On the Home screen, click Maintain your directory and AlertSU emergency contact information.

3. In the Name & ID section, click change...

4. In the Name pronunciation section, Click to record.

5. Click Submit and Finish once you have finished recording.

6. Once your name is recorded, you will see the recording icon appear in your StanfordWho directory listing in a few hours.

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This week's EdTech Tip is from our own Heather Joy from the law library's Reference team!

Did you know Canvas has a "replace versions" feature, similar to Google? If you upload a file and link it in a module, page, or assignment and realize the file needs to be updated (e.g., it's missing a page), you only have to fix it at the file location, not at all the URLs in places where the old file is linked.

So long as the file name is exactly the same, a prompt will appear to allow replacing the file. This will update the link in all Canvas tools if you linked them with the content helper, rather than by copying/pasting the URL from the address bar.

Please refer to Instructure's guide, Replace Duplicate File.

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Update your syllabus with the Syllabus Builder! You can check your existing syllabus with accessibility standards and get suggestions on AI policies, academic accommodations, and more.

If you prefer, start with the law school syllabus template and add key course information, course expectations, and more.

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Help students visually identify your Canvas site and create a more personalized learning environment by adding a course card image!

Images make it easier for students to distinguish between courses, which is especially helpful for those with similar names, different sections, or combined classes.

To add a course card image:
1) Open your course Settings.
2) Click the Course Details tab.
3) Click the Choose Image button.
4) Drag and drop your image into the Upload Image section or browse your computer and locate the image.
5) The image will be centered and resized to fit the course card. Please note: Images larger than 10MB will not display correctly.
6) Click the Update Course Details button.

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Did you know Google Docs lets you edit your sharing link to provide a PDF? This is useful if you don't want to share an editable Google Doc with a person. Share a PDF version in four simple steps:

1. Share the file with the person.

2. Copy the shareable link.

3. Paste the link into the email or messaging app.

4. Edit the URL. Look for "edit?usp=sharing" and replace it with "export?format=pdf".  Any edits that you make to the original doc will auto-update on the PDF.

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How are your students asking questions during class? Check out Poll Everywhere's Q&A activity to gather questions from students anonymously!

You can activate the poll at the end of class to see what wonders come up or during your instruction to address questions as they surface. Enabling the anonymous feature can help increase active listening and provide feedback for your instruction.

To create a Q&A activity:
1) Log into Poll Everywhere with your Stanford credentials.
2) Click the +Activity button.
3) Select Q&A and enter the question / activity title that students will see.
4) Click the Create button.
5) Within the Configure panel, you can decide response settings and audience restriction. By default, participants will be asked for an optional name, but they can bypass this to respond anonymously.
6) Click the Activate button when you're ready to collect responses.

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Introducing the Academic Technology Tools List!

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Introducing the Academic Technology Tools List!

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Looking for a current, definitive guide to Stanford's officially licensed and supported academic technology? Check out the Academic Technology Tools List by Center for Teaching and Learning and Learning Technologies and Spaces!

This central resource presents comprehensive information on Canvas, Panopto, Zoom, and other approved tools for assessment, collaboration, discussion, and surveying. It also provides whether or not the tool includes generative AI features. Search for what you need and filter for the tool type to support your pedagogical goals.

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Do you use the Canvas Discussions tool?  Curious about using it to generate discussions outside of class?  It now has a new feature: the AI Discussion Summary.  Teaching teams can enable it within your course Settings > Feature Options.

This generative AI model provides you with summaries of key points, questions, and ideas in a discussion thread on Canvas.  It considers all replies and is designed to support teaching teams managing large classes, where moderating conversations can be difficult.

Check out these video tutorials about Canvas Discussions and AI Discussion Summary for more!

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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How are you prompting genAI tools?  Here are four best practices to keep in mind when using prompts for text- and image-based genAI tools:

1. Start with clear instructions (e.g., "Create five legal hypotheticals...")

2. Define the final output (e.g., "Present this as a list / email draft / etc.")

3. Clarify the role, tone, and audience (e.g., "You are an associate lawyer / teaching assistant / etc.")

4. Give feedback (e.g., "Part x of the output was useful, but part y of the output can be improved by...")

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Want to refresh your bank of legal hypotheticals or seeking a timely legal hook for your next class?  Try Lexis Protege or Westlaw's Co-Counsel -- they can be your partners in crafting engaging and relevant hypotheticals to use in class!

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Imagine uploading your syllabi, case materials, and academic articles to generate discussion questions for your class.  With NotebookLM, Google's AI-powered research assistant, you can!

NotebookLM is designed to work exclusively with sources you provide, making it a useful tool for course material development.  Simply upload your sources and use the provided insights or prompt it for what you need!

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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October is AI training month!  Looking to integrate AI into your course or make it more AI-resilient?

The Center for Teaching and Learning just launched Critical AI Literacy for Instructors.  This self-paced Canvas resource is aimed at instructors, but is also relevant to faculty support teams, TAs, and anyone who wants to effectively navigate genAI in teaching and learning.

Self-enroll in the Canvas site and find more details on the AI Meets Education at Stanford (AIMES) site.

For best results and to protect confidential information, remember to verify all output and avoid inputting sensitive data when using third-party AI platforms and tools.

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Have you seen the new Canvas Files? 👀

Files has been redesigned to offer improved accessibility and a more modern, consistent user interface. You can now sort files with column headers, manage files in bulk with actions like download, delete, and move, and find files more easily with an improved search.

The "View Old Files Page" option will still be available through the end of this year. Learn more here!

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Did you know you can manage scheduling privileges with your Zoom meetings?  If your administrative assistant posts links for your office hours on Canvas or provides Zoom meeting info to others, you can enable them to create Zoom meetings on your behalf.

To set this up:

1. Log into stanford.zoom.us with your Stanford credentials.

2. Click Settings from the left side navigation menu.

3. Click the Meeting tab at the top.

4. Scroll down to the Other section.

5. Beside "Assign scheduling privilege to" click the Add link.

6. Enter the user's Stanford email.  Once it populates in the drop-down menu, click on their name.

7. Click the Save button.  Optional: Enable the user's access to the following data for scheduled meetings: cloud recording, recordings for simulive, and reports.

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Did you know you can control the order of how links appear in your Canvas course navigation?  Tools can be hidden from student view, providing a smoother navigation of your course site.

To disable/enable and reorder course navigation tools:

1. Click Settings from your course navigation menu.

2. Click the Navigation tab.

3. Drag tools (e.g, Announcements, Modules, Assignments, etc.) to reorder or drag to the bottom of the page to hide/disable them.

4. When done, scroll to the bottom and click Save.

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As you prepare for this academic year, consider reviewing your syllabus and the updated Stanford Law School Syllabus Template.  You can download this template as a Word Docx and revise and edit as needed.  To make it easier for you and accessible for your students, once you export this Word Docx as a PDF, it will retain the accessibility features that we've included in the syllabus template.

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Do your students need to export your Canvas course content for final exams?  This allows students to export the materials they need for offline viewing, which gives them to access files without network connection.

You can share the steps below to your students or provide this written procedure or video:

1. From the Canvas course site, click the Modules link.

2. Click on the Export Course Content button.

3. A page called "Exported Package History" will appear and display a progress bar once the export download begins.

4. When the download is complete, click on the date of the export or the download icon from your browser window.  The files will download as a .zip.

5. Locate the .zip on your computer and open the HTML file.

6. The HTML file will open in your default browser.  Content that can only be accessed with the Internet will be denoted by a link and external icon.  Prior to exams, students need to download course materials that are only accessed via links.

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Slack offers many emojis, but did you know you can add your own?  Custom emojis can personalize your messages, amplify team culture (check out the new emoji :lawlibrary: on Slack!), and streamline communication or processes.

To add an emoji:

1. From your desktop, click the smiley face icon in the message field to open the emoji menu.

2. Click Add Emoji.

3. Click Upload Image and select a file.

4. Under Give it a name, enter a name for your emoji, then click Save.

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Submit Assignment/File Upload for Student

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Submit Assignment/File Upload for Student

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Did you know that if you have the Teacher, Course Admin, or TA role in Canvas that you can submit file upload assignments on behalf of students?

To do this:

1. Click on Grades from the course navigation menu.

2. Locate the student name and the assignment. Click on the Gradebook cell and then the Grade Detail Tray icon.

3. The student panel will appear on the right side. Click the Submit for Student link.

4. Upload the file from your computer by dragging and dropping or browsing for it from your computer files.

5. Click the Submit button.

Students can now see the submission details when they view the assignment. See this guide for details.

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Help your students stay organized and take advantage of the Canvas Calendar!  If you have a syllabus that lists readings, consider creating ungraded reading assignments with due dates so students are notified of how to prepare for class sessions.

To create an ungraded, no-submission assignment:

1. Click on Assignments from the course navigation menu.

2. Click the +Assignment button.

3. Enter the assignment name.

4. Enter the assignment directions.

5. Optional: Attach the reading(s) by clicking on the Document icon from the Rich Content Editor.  Remember to select the usage rights for each uploaded file.

6. In the assignment settings, enter "0" for Points and "Not graded" for Display Grade As.

7. In the Assign section, enter the due date and time.

8. Click the Save & Publish button to make the assignment available to students.

Students will receive an email notification and your assignment will now appear in students' Canvas Calendar, To do list, and Syllabus Course Summary!  Your assignment can also now be added to a module.

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If you plan to record a Zoom meeting, consider Smart Recording!  This will organize your Zoom cloud recording into "smart chapters," which highlight important information for users to quickly review.

As a general best practice, hosts should inform attendees at the beginning of the meeting if they intend to use AI Companion.  Zoom participants can also look for the AI Companion diamond in the right corner of the Zoom video to request that the host turn off this feature.

To enable Smart Recording with AI Companion:

1. Sign in to Stanford’s Zoom web portal.

2. In the navigation menu, click Settings.

3. Under the AI Companion tab, scroll down to toggle on "Smart recording with AI Companion."

4. Enable settings for each recording, such as recording highlights, summary, and more.

5. Click the Save button.

For more information, see Stanford's Responsible AI guide.

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Are you receiving many student meeting requests or trying to manage your office hours more efficiently?

Create in-person and/or virtual office hours in Canvas. Follow along with this step-by-step video or procedure!

Students can sign up for slots individually or in small groups. Here's what it would look like from their perspective:

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Want to change your Canvas homepage to point to another tool, like Modules?  You can switch your homepage to the place that stores most of your course content and make student navigation of your course site seamless.

Navigate to the home page of your Canvas course site and click the Choose Home Page button on the right side.

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Still taking your own notes during Zoom meetings? Try Zoom's AI Companion, which can generate meeting summaries and condense long Zoom chat threads. This time-saving feature will ensure key points are not overlooked and can help you stay present during the meeting.

To enable these AI Companion settings and more:

1) Sign in to Stanford’s Zoom web portal.

2) In the navigation menu, click Settings.

3) Under the AI Companion tab, scroll down to toggle on "Meeting summary with AI Companion," "Summarize chats with AI Companion," etc.

As with any form of information, exercise caution when handling sensitive data and follow best practices for Zoom AI Companion.

Learn more about Zoom AI Companion!

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Did you know law students rely on Canvas Calendar to stay on track with their course work? If you use assignments, set due dates for each one.

1) Click on Assignments from your course navigation menu. Select the assignment.

2) In the Assignment details, scroll down to the Assign Access section.

3) Create a due date for the assignment in the Due Date field.

4) Optional: Add availability dates in the Available from and Until fields.

5) Click the Save button to save a draft and click Save & Publish to make it available to students.

Without due dates, the Canvas Calendar, Notifications and To-Do lists will not be as useful for students.

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Help your students easily navigate your Canvas site by reducing the number of tools visible to them in the course menu.  (Note: SCRIBE should always be enabled for accessibility and LAW Canvas Help for edtech assistance.)

If you know you won't be using Zoom, Panopto, or other tools, hide them.  To do this:

1. Click Settings from your course navigation menu.

2. Click the Navigation tab.

3. Drag tools to the bottom of the page to hide/disable them.  You can also reorder the tools in your course navigation menu.

4. When done, scroll to the bottom and click Save.

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This EdTech Tip is from our own Jeff Wilcox in IT!  Customize your Zoom Personal Meeting ID as your office phone number, making it easy for you to remember and to quickly begin your meeting (like office hours).

Your Personal Meeting Room is always available for you and is unique to your Zoom profile.  To set this up:

1. Sign in to Stanford’s Zoom web portal.

2. In the navigation menu, click Profile.

3. In the Meeting section, to the right of Personal Meeting ID, click Edit.

4. Enter a 10-digit ID (e.g., your office phone number).

5. Click Save.

We recommend enabling the Waiting Room for your Zoom Personal Meeting Room.

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Wrapping up your PowerPoint slides?  As you polish your presentation, take a moment to add alternate text to your images.  This key detail enhances user accessibility and helps convey the intent and significance of your visuals to your audience.

To add the alt text:

1. Open your PPT.

2. Right-click the image.

3. Select View Alt Text...

4. In the Alt Text window, write a descriptive text or toggle on Mark as decorative.  Click outside the Alt Text window to save the alt text.

5. Go to File > Save to save your PPT.

Learn more about making your PPTs accessible.

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📚 ⚖️ ✅ Use emojis and other visuals to make your course content and announcements extra engaging.

Pro Tip:

Mac keyboard shortcut: Control + Command + Spacebar

Windows keyboard shortcut: Windows + ; (semicolon) or Windows + . (period)

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Do you have images in your PDFs?  If so, add alternate text to your images, making your PDF accessible to all audiences!

1. Open your PDF document in Adobe Acrobat.

2. Click All Tools at the top left.

3. Select Prepare for accessibility.

4. Select Add alternate text.

5. The Set Alternate Text pop-up window will appear, walking you through each image on your PDF.  Check the box for Decorative figure if the image doesn't convey any meaning or is redundant to other information on the page.  Otherwise, add your alternate text and click Save & Close.  Repeat for any additional images in your document that require alt text.

6. Go to File > Save to save your PDF.

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Do you create or manage Panopto Course Videos?

At the end of this month, videos in the Panopto tool within Canvas that have not been viewed in the past two years will be relocated to a new tab within a corresponding source folder called "Archive."

When a video is archived, it is not streamable and cannot be viewed unless it is unarchived, which may take up to 48 hours.  Teaching teams will continue to have permission to see what content was archived and restore it as needed.

For more information, please see Panopto Updates & News.

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A Panopto course video is highlighted, with a red box around the Archive symbol to retrieve videos.

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Did you know Stanford's Center for Teaching and Learning offers guidance on designing your course syllabus?  Download their template, which includes sections like course essentials, learning goals, student wellness, and more.

Instructors are also encouraged to review our law school's Faculty Handbook to ensure students understand your expectations and the course requirements.

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Alt text allows everyone to engage with your visual content!  Screen readers read alt text aloud when they reach an image, and if the image doesn't load on the browser, the alt text will appear in place of the image.

To write effective alt text:

Be specific.

Keep it short (125 characters or less).

Don't include "image/picture of" or the file extension.

For this image, the alt text could be, "Stanford Law School students and staff make valentines, drink coffee, and eat cookies on the first floor of the Robert Crown Law Library to celebrate SLS Love."

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Stanford Law School students and staff make valentines, drink coffee, and eat cookies on the first floor of the Robert Crown Law Library to celebrate SLS Love.

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Migrating previous course content to a new Canvas site?

Use the Easy Course Import feature to choose only the content you want to reuse in the new course site.  This automatically removes old due dates from Assignments, Quizzes, and Graded Discussions, preventing confusion among students.

Use these instructions or follow along with this video to import course content.

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Why is alternative text important?
Alternative text, or alt text, makes visual content accessible to people who have visual disabilities or can't access images.  It also improves the user experience.

How does alt text work?

If an image doesn't load, the browser displays the alt text instead.

It can be used to describe elements on a webpage, like buttons.

Screen readers read alt text aloud when they reach an image.

Learn more about images and alt text.

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Need to reach out to your students after your course ends? You can temporarily unlock your Canvas site and send quick announcements!

At the end of each term, Canvas course sites are converted to read-only mode. At SLS, courses go into read-only mode two months after the term ends. To communicate with students post-term, use the Unlock Course feature in Canvas. This feature allows instructors and teaching teams to unlock courses to interact with students again (send messages, add/edit content, etc.).

To unlock a concluded course:

1. Go to Courses > All Courses > Past Enrollments > select desired course

2. Click Settings

3. Click Unlock Course

4. A message will appear, letting you know that by default, the course will be unlocked for 7 days. Adjust the course Participation End Date or manually lock the course again once the course is unlocked. Click Submit.

5. The page will refresh. Verify the course is unlocked by confirming the Lock Course link is present and the course has a future Participation End date.

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Are you using Google Documents to coauthor with students, onboard a new employee, or build a procedure?

You can personalize your Google Doc with full-bleed cover images that extend from one edge of the page to the other.

First, make your Google Doc pageless by opening your Doc:

1. Go to File > Page set up

2. Select Pageless at the top dialog window

3. Click OK

Then, add a cover image:

1. Go to Insert > Cover Image

2. Click Choose from stock images for a gallery provided from Google

3. Click Upload from computer to select an image from your computer

You've now customized the Doc for your audience and set the tone with relevant visuals!

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(Image generated by DALL-E)

Embrace the silence after displaying your poll!

Try not to rush polls by allowing 90 seconds for your first poll, and 30-40 seconds per poll thereafter.  As your audience becomes accustomed to submitting responses, you'll be able to pick up the pace.

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DALL·E 2025-01-13 10.12.22 - An image of a focused audience seated in a modern classroom or conference room, engaging with a live poll displayed on a large screen. The audience me

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Did you know you can create QR codes within your Google Chrome browser?

It's super simple! Just follow these steps:

Open Chrome and go to the page you want to share.

Click the vertical ellipsis in the upper right corner > Cast, Save, and Share > Create QR Code.

Select Copy or Download to share your QR code!

QR codes are a quick way for students to access your course content, surveys, and other digital information.

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Looking for high-resolution photos and illustrations (without worrying about usage rights)?

Check out Unsplash!  This is a collection of high-quality pictures that can be downloaded and used for any purpose.

Whether you're looking for photos for your PowerPoint, a graphic for a poster, or imagery for inspiration, Unsplash has a wide variety of options.

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We're excited to help enhance your course visibility! Based on student feedback, we recommend you add your syllabus to the Canvas Syllabus tool prior to Thursday, December 5 so students can find it on Explore Courses and Stanford Syllabus before enrollment opens. By using the Syllabus tool, you provide information that becomes instantly available to the Stanford community​ and ​​make it easier for students to connect with your course, without publishing the entire Canvas course. ​ If your syllabus is not fully ready yet, it is useful to students if you add a provisional syllabus with the three pieces of information that influence students’ enrollment.

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Poll Everywhere word clouds work best with one-word responses, but respondents can combine words in their response using a tilde "~" or underscore "_" (e.g., peanut~butter). The word cloud will display the response without the tilde/underscore.

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While Canvas does not offer a trash tool to restore deleted items (i.e., pages, announcements, files, assignments, modules), you can restore most items from the "Restore Deleted Items" page.

Navigate to the home page of your Canvas course site and type "/undelete" at the end of the URL link. Press Enter to see the page "Restore Deleted Items."

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PowerPoint Designer (included in your Microsoft 365 subscription) can automatically create professional looking slides in seconds! Simply add text and images to your slide and then click Design > Designer from the top ribbon.

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Make your content more accessible with SCRIBE! This is the Stanford Converter into Braille & E-Text self-serve document version tool. Use this to transform text and image based files into different outputs such as audio, Braille or e-text formats. To begin converting documents, go to the Convert a File web form to upload and choose the output format as well as conversion options.