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Importance of company secretary (hidayah - 241439)

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Importance of company secretary (hidayah - 241439)

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This article discuss about 7 main importance of company secretary in a company that are: as advisor to company, organizer the registrar, representative on behalf company, coordinator and maintain correspondence stockholder, conductor various meeting, maintains book account and as chief administrative officer

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Company Secretary
1. Roles and Duties
-familiarize with the provisions of the Memorandum and Articles of Association of the company.
2. Statutory and Compliance Matters
-must ensure that any change in the company’s statutory information should be duly completed in the relevant prescribed forms and lodged with the registrar of Companies within the required period of time.
3. Company Meetings
-expected to know the basic principles of the law of meetings.
4. Continuing Professional Development
-develop a sense of continuous professional development by actively seeking to improve their performance, knowledge and skills in the profession.
5. Appointment of company secretaries
-The appointment of a company secretary is subject to the companies Act 1965 and the person to be named as the secretary of a company has to execute a Form 48F (Declaration by a Person Before Appointment as Secretary) before he is appointed.
6. Vacation of office by company secretary
-Voluntary vacation is through resignation or cessation of contract.
-Involuntary vacation of office may be through death, removal or dismissal.

http://www.malaysiaco.com.my/roles-duties-of-company-secretary-in-malaysia/

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(Role and Duties of Company Secretary)
Overall from the articles and news, as a company secretary in malaysia, one has to familiarize and adhere to the company secretary's code of ethics. They also have the updated change in company's statutory information and advise the board of directors.They also should know the basic principles of law of meeting. They have to seek for improve their own skill in profession and knowledge in order to ensure the flow company is effective.http://www.malaysiaco.com.my/roles-duties-of-company-secretary-in-malaysia/
(Introduction of New Company Act)
From the articles many professional had comments on the recommendations on new company act which bring about new changes which include waiver of compulsory aannual general meeting (AGM) and other amendment. Overall the introduction of new company act had brings benefits to the company in their operation.

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Significance of Company Secretary (Wulandari binti Arizona Rivai, 233351)

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Significance of Company Secretary (Wulandari binti Arizona Rivai, 233351)

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The role of a company secretary is important in a company. There are various requirements needed to apply for this position such as have complete knowledge and experience of company procedure and be systematic. The company secretary needs to be able to communicate with outside of the world on behalf of the company. He/she handles all the important correspondence. He/ she also is exposed to various external authorities and regulatory authorities. This position is high demanded because of the high salary provided. Lastly, company secretary is one of the most important professionals in an organization.

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Company secretary

From my reading about this article. The article told about the role of company secretary. There are several role of company secretary which are

1. Organize the AGM

2. Keeping chairman up-to-date with governance or organization matters

3. Involve in reviews and selection of third party

Company secretary also can being the "General Counsel" or "Governance Officer".

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NURUL SYAFIQAH
Characteristics of high-performing company secretaries:
1)Be a good follower but also a leader as part of the board.
2)Have the standing and confidence needed to be a leading board professional.
3)Use conversation, interaction and judgment.
4)Ensure board meeting ran smoothly and decision made were recorded on time.

https://www.lawgazette.co.uk/practice-points/rise-of-the-company-secretary-/5042026.article

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Function of company secretary (Lim Noa Yung 239191)

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Function of company secretary (Lim Noa Yung 239191)

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1. To ensure that business of a company is conducted in accordance with its objects as contained in its memorandum of association.
2. To arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.
3. To prepare, approve, sign and seal agreements leases, legal forms and other official documents on the company's behalf, when authorised by the board of the director or executive responsible.

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Muzaffar Alvi

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A Company Secretary is a senior position in a private sector company or public sector organisation, normally in the form of a managerial position or above. In large American and Canadian publicly listed corporations, a company secretary is typically named a Corporate Secretary or Secretary.

Despite the name, the role is not a clerical or secretarial one in the usual sense. The company secretary ensures that an organisation complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities. Company secretaries are the company's named representative on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law. It is also their responsibility to register and communicate with shareholders, to ensure that dividends are paid and to maintain company records, such as lists of directors and shareholders, and annual accounts.
ROLE AND DUTIES OF A COMPANY SECRETARY:
In many countries, private companies have traditionally been required by law to appoint one person as a company secretary, and this person will also usually be a senior board member.

Companies law requires only a listed company to have a whole time secretary and a single member company (any company that is not a public company) to have a secretary.
Functions of secretary: (1). Secretarial functions:
The secretary to be appointed by a listed company shall be a member of a recognized body of professional accountants, or a member of a recognized body of corporate / chartered secretaries or a person holding a masters degree in Business Administration or Commerce or is a Law graduate from a university recognized and having relevant experience. However, the company secretary of a single member company shall be a person holding a bachelor degree from a university recognized.
(2). Legal obligations of secretary:
The duties of a company secretary are usually contained in an "employment contract". However, the company secretary generally performs the following functions:-
(3). To maintain the following statutory books:

To ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company.

To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.

To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.

To prepare the agenda in consultation with the Chairman and the other documents for all the meetings of the board of directors.

To arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.

To attend the broad meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary.

To prepare, in consultation with the chairman, the agenda and other documents for the general meetings.

To arrange with the consultation of chairman the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.

To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.

To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company's behalf, when authorised by the broad of the directors or the executive responsible.

To advise, in conjunctions with the company's solicitors, the chief executive or other executive, in respect of the legal matters, as required.

To engage legal advisors and defend the rights of the company in Courts of Law.

To have custody of the seal of the company.

(4). Other duties: The company secretary usually undertakes the following duties:

Filling of various documents/returns as required under the provisions of the Companies Law.

Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.

To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.

To convene/arrange the meetings of directors, on their advise.

To issue notice and agenda of board meetings to every director of the company.

To carry on correspondence with the directors of the company on various matters.

To record the minutes of the proceedings of the meetings of the directors.

To implement the policies formulated by the directors.

To deal with all correspondence between the company and the shareholders.

To issues notice and agenda of the general meetings to the shareholders.

To keep the record of the proceedings of all general meetings.

To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.

the register of transfer of shares;

the register of buy-backed shares by a company;

the register of mortgages, charges etc.;

the register of members and index thereof;

the register of debenture-holders;

the register of directors and other officers;

the register of contracts;

the register of directors' shareholdings and debentures;

the register of local members, directors and officers, in case of a foreign company;

Minute books;

Proxy register;

Register of beneficial ownership;

Register of deposits;

Register of director's share holding; and

Register of contracts, arrangements and appointments in which directors etc are interested.

(a) Ensuring that statutory forms are filed promptly.

(b) Providing members and auditors with notice of meeting.

(c) Filing of copy of special resolutions on prescribed form within the specified time period.

(5). Supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings. You must send annual audited accounts.

(6). Keeping or arranging for the having of minutes of directors' meetings and general meetings.Apart from monitoring the Directors and Members minutes books, copies of the minutes of board meetings should also be provided to every director.
THE POWERS OF A COMPANY SECRETARY:
(7). Ensuring that people entitled to do so, can inspect company records.For example, members of the company are entitled to a copy of the company's register of members, and to inspect the minutes of its general meetings and to have copies of these minutes.
THE RIGHTS OF A COMPANY SECRETARY:
(8). Custody and use of the common seal.Companies are required to have a common seal and the secretary is usually responsible for its custody and use. (Common seals can be bought from seal makers)
Companies Ordinance: http://www.secp.gov.pk/laws/ordinances/ https://www.secp.gov.pk/document/companies-ordinance-2016/?wpdmdl=21214
Companies Law allows him to sign the statutory returns and applications.
http://www.secp.gov.pk/corporate-governance/listed-companies/
The rights of a company secretary depend on the terms of his or her contract with the company. The secretary has no special rights under Companies Law.
http://www.secp.gov.pk/laws/rules/ http://www.secp.gov.pk/media-center/guide-books/ The Corporate Secretaries International Association (CSIA) | Storify.Com
Code of Corporate Governance:

Corporate Governance Rules:

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A Company Secretary is a senior position in a private sector company or public sector organisation, normally in the form of a managerial position or

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Act as independent advisers to the board of directors and strictly to the best interest of the company, shareholders and stakeholders at large.

Ensure that board procedures are followed and that applicable rules and regulations are complied with.

Ensure that proper records are kept of all meetings of the board, shareholders and other committees.

Ensure the company accounts are properly prepared within the statutory requirements.

Ensure that the company complies with the corporate governance principles and practices.

Act as a ‘whistle blower’ over the affairs of the company in the interest of the investing public.
Teoh Hui Ying 238543

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By the article,I find four aspects of company secretary in Malaysia.Which included compliance with statutory requirements（communication,preparation and submission）, meeting/preparation of resolutions , advisory services(general advisory services on company secretarial matters to ensure that all the secretarial records are properly maintained) and the role and duty of company secretary in Malaysia-other supporting services. And the directors of the company have the right to terminate or change the appointment of company secretary when they find the roles and duties of company secretary provided was unsatisfactory.

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By the article,I find four aspects of company secretary in Malaysia.Which included compliance with statutory requirements（communication,preparation and submission）, meeting/preparation of resolutions , advisory services(general advisory services on company secretarial matters to ensure that all the secretarial records are properly maintained) and the role and duty of company secretary in Malaysia-other supporting services. And the directors of the company have the right to terminate or change the appointment of company secretary when they find the roles and duties of company secretary provided was unsatisfactory.

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Zhou yaowen 234685

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Roles and Duties of Company Secretary in Malaysia
Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of minimum of one Company Secretary. Secretaries are licensed by Malaysia Company Secretaries Association and their fees being paid monthly approximate of MYR100, price depends on the jobs and services offered. The roles and duties of Company Secretary in Malaysia are clearly defined in Secretary Association with their licenses are also governed and regulated by the Company Commission of Malaysia.

The roles and duties of Company Secretary in Malaysia is as follows:-

Compliance with Statutory Requirements

Company Secretary is to assist your Company (Sdn. Bhd.), acting as the official liason party for your company to communicate ,preparation and submission of Statutory Returns with the Companies Commission of Malaysia in compliance with Statutory Requirements under the Malaysia's Companies Act,1965.

Meetings/Preparation of Resolutions by Company Secretarial

Attending to any of your Board Members at our office and giving general advice on company secretarial matters as and when required

Preparation of resolutions by way of circular resolutions as and when required by your Board or Members

Attendance at Board meetings / General Meetings; and

Preparation and filing of Annual Returns of your Company to the Companies Commission of Malaysia.

Advisory Services by Company Secretarial

General advisory services on company secretarial matters to ensure that all the secretarial records are properly maintained and that your Company complies with all requirements under the Companies Act, 1965; and

Generally, advising you on the provisions of the Companies Act, 1965.

Roles and Duties of Company Secretary in Malaysia-Other supporting services!

Alteration of Memorandum and Articles of Association i.e. change of object clauses and articles, change of authorised share capital and change of name;

Transfer of shares, splitting of shares certificate and issuance of duplicate share certificates

Allotment of Shares, Rights/Bonus Issue and Declaration of Dividend

Company searches

Certification of documents by the Secretary

Attendance at Board Meetings, Annual/Adjourned Annual General Meetings and Extraordinary General Meetings

Protracted advisory services which may or may not entail extensive research and consultation; and

Preparation of documents, statutory documents,instruments other than those required under the Companies Act, 1965.

As a Director of the Company, you have the right to terminate or change the appointment of the Company Secretary any time if you find the roles and duties of Company Secretary provided was unsatisfactory.

We will screen through the list of the Company Secretaries according to their services best suit to your business needs. Check it out why our incorporation company services is a hassle free!

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Roles and Duties of Company Secretary in Malaysia

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Roles and Duties of Company Secretary in Malaysia Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of minimum of one Company Secretary. Secretaries are licensed by Malaysia Company Secretaries Association and their fees being paid monthly approximate of MYR100, price depends on the jobs and services offered.

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Syaffira Nadia Adha 241408 What is a company secretary?

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Syaffira Nadia Adha 241408 What is a company secretary?

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Based on my readings from the link below, company secretary must be a member of prescribed body or licensed by the Registrar of Companies. Company secretary is a professional whose role in a corporate set up in that of an adviser for legal matters. Company secretary also has been recognized by corporate law as one of the officers of the company. A company secretary today is a company officer who is endorsed with heavier responsibilities and a greater power, duties which demand for ethical behavior from company secretaries at all times.

http://www.registercompany.com.my/register-company-2/about-company-secretary/

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- Nur Asyikin
- The qualification, duties and responsibilities of a company secretary are set out in the Companies Act 1965. But there is a need to go beyond these provisions in order to enhance the role of company secretaries in Malaysia's corporate governance landscape.
- It's explained that company secretaries today are doing more than the traditional passive job of preparing the minutes of meetings as they now have a more proactive and strategic role.
- Company secretaries also have a part in the induction of new directors and in assisting the chairman in determining the annual board plan and the administration of the strategic issue.

http://www.thestar.com.my/business/business-news/2014/01/18/secretaries-as-governance-champions/

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Importance of company secretary in private company(Ng Jia Xin 237595)

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Importance of company secretary in private company(Ng Jia Xin 237595)

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In summary, the roles of company secretary in private company and public company are same. For private companies, having a company secretary can be very useful and cost effective. This is because as well as allowing directors to concentrate on what they do best.
Company secretary is important to support the directors in ensuring that the company is compliant. Although it is not a requirement that a company secretary of a private company be qualified, it is essential that either the directors performing the function or the person that they entrust it to, is competent because failure can be costly as professional advice is inevitably required.

Link of sources
http://www.rjp.co.uk/2013/02/26/the-importance-of-a-company-secretary-for-a-private-company/

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Nur Aqilah
From the article, I can conclude that in modern times the importance of a secretary has been largely enhanced.
The reasons are :
1) Life is today a democratic process so all the decisions have to be taken at meetings.
2) To assist executives and senior man in business and mainly to carry out routine office work.
3) The secretary is ranked as a senior executive taking part in the policy-making process for whole organisation.
4) Secretary-ship is treated as a profession and considered to be a specalist's job.

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After reading this article you will learn about: 1. Definition of Secretary 2. Background of Secretary 3. Appointment 4. Qualifications 5. Remuneration 6. Functions or Duties 7. Rights 8. Duties 9. Powers 10. Liabilities 11. Importance.

Definition of Secretary:

Functionally the term Secretary means a person who writes in secret on behalf of his superior or for body. The word Secretary has been derived from the Latin word Secretarius which means a confidant or a confidential officer. The Latin words Secretarius contains a sense of secretion or secrete.
Hence, from the definition two basic points have to be noted:
(1) A Secretary writes for his superior or for a body and not for himself. The word 'body' means a society, an association, a company, a club or even a state. This is perhaps a more important point.

(2) A Secretary writes in confidence or in secret. This point is, however, not always true, judging from the functions of a Secretary in modern age.

In order to understand the meaning of the term Secretary we may refer to some standard English dictionaries. According to the Oxford Dictionary, 'Secretary' means: "One whose office is to write for another; especially one who is employed to conduct correspondence, to keep records and to transact various other business, for another person or for a society, corporation or public body."

According to the Webster Dictionary, 'Secretary' means- "One employed to handle correspondence and manage routine and detail work for a superior; an officer of a business concern who may keep records of directors' and stockholders' meetings and of stock ownership and transfer and help supervise the company's legal interests; an officer of an organisation or society responsible for its records and correspondence; an officer of state who superintends a government administrative department."

Both the definitions are functional so that one can know the different functions as well as different types of Secretary. In the Companies Act a condensed but clear definition of Secretary is provided. It reads- "Secretary means any individual possessing the prescribed qualifications appointed to perform the duties which may be performed by a Secretary under this Act and any other ministerial and administrative duties." [Sec 2(45)]
Broadly speaking, there are two types of Secretaries:
(1) A Secretary of an organisation or body or committee, etc.

(2) A Private Secretary serving a particular person.

Background of Secretary:

Secretary ship is an age-old profession. It was found in the ancient world when secretaries were appointed by the kings or other men of position. In ancient Rome persons appointed to perform general secretarial duties like writing and keeping of accounts were known as Scribae.

There were different grades of Scribae like the Notarii and Actuarri who were of lower grade. In fact, we owe much to those ancient Scribae for our knowledge of history as we learn mostly from the records made by them.

Appointment of a Secretary:

A company has to undergo various legal formalities from its inception till it continues to exist. The winding up of a company needs elaborate legal procedure. In order to tackle all the legal formalities a company prefers to appoint a person as its secretary who has the requisite qualifications. Generally a small company cannot afford to appoint a full-time secretary and so it employs a part-time secretary.

According to the amendment of the Companies Act in 1974, Sec. 383A provides that a company having paid-up capital of Rs. 25 lakhs or more must appoint a qualified secretary. A person who has passed the Company Secretary-ship examination conducted by the Institute of Company Secretaries of India, originally established by the Central Government but converted into a Statutory Body (like the Institute of Chartered Accountants of India) in 1980, and has been admitted as a member of the Institute of Company Secretaries is said to be qualified for the job.

The appointment is given by the company under an agreement giving the terms and conditions in details spelling out the rights, duties, and powers of the secretary subject to the provisions of the Companies Act. In many cases, the promoters of a company themselves appoint a secretary to get his specialised service in the process of promotion of the company in undergoing the legal formalities.

After the formation of the company the appointment is regularized with retrospective effect. According to Sec. 2(30)- of the Act, a secretary is an 'officer' of the company who is liable to personal punishments in case of any default made by him with regard to specific legal formalities for which he is responsible. Sec. 2(45) of the Companies Act defines a secretary as "an individual possessing the prescribed qualifications appointed to perform the duties which may be performed by a Secretary under this Act and any other ministerial or administrative duties".

In the past (under the original Companies Act, 1956) a partnership firm or a company could be appointed as secretary. It means that a partnership firm or a company could do the profession of company secretary-ship just as a firm of chartered accountants can do the profession of audit. But by 1974 amendment only an individual having prescribed qualifications can be appointed as secretary.

Previously many chartered accountants or persons holding any Master's Degree together with a Degree in Law used to serve as secretaries of companies. It is no longer permissible. But, some exemptions have been granted to those who have been working as company secretaries for some considerable time. No new appointment is possible without having the prescribed qualifications.

A person who is a member of the Institute of Chartered Secretaries of England has been considered by the Companies Act to have the prescribed qualifications. There are some firms or companies who render expert secretarial services on contract basis. Most of the management consultancy concerns render such service.

Qualifications of a Secretary:
Thus, an individual who has the following qualifications can be appointed as a company secretary:
(1) A Bachelor's Degree in any stream, arts, science or commerce.

(2) He must be admitted as a member of the Institute of Company Secretaries of India (or the Institute of Secretaries of London) (a) by passing the examinations conducted by the Institute or (b) by virtue of his experience of serving any company as its secretary. The qualifications are prescribed in the Companies (Secretary's Qualifications) Rules, 1975. In the Notifications issued in October, 1979 and

January 1980, it was mentioned that a person, without having the statutory qualifications but had been working in a company as a secretary for not less than ten years, could be continued as the secretary of that company only, by virtue of his experience.

Further, a company having a paid-up capital of less than Rs.25 lakhs, may appoint any one as secretary without having the statutory qualification. But, such a secretary has to acquire the statutory qualification within 3 years from the day the paid-up capital of the company reaches Rs. 25 lakhs.

(3) The other qualifications which a secretary in general must possess.

(4) He must be well conversant with the Companies Act and' other related Acts like the Registration Act, the Stamp Act, the Income-tax Act, the Acts related to payment of wages, payment of bonus, provident fund etc., which are concerned with wages and salary administration as well as MRTP Act (Monopolies Restrictive Trade Practices Act), FERA (Foreign Exchange Regulations Act), and laws related to industrial relations. (The syllabus of the Company Secretary-ship examination covers all these fields of knowledge.)

(5) He must have knowledge of accounting and general principles of law.

(6) He must be competent to contract (as understood by the Contract Act).

One individual can be appointed a full-time secretary only for one company at a time. The company must maintain a register entering full description of the secretary and a copy of it has to be filed with the Registrar of Companies.

Any member of the public can see it at the office of the Registrar of Companies on payment of prescribed fees. (All these are provided in Sees. 303 to 306 in the Companies Act, 1956.) A director of a company may be appointed secretary of the same company in an additional capacity provided he has the necessary qualifications. But, if there are only two directors in a company, one of them cannot be appointed secretary (Sec. 383A1).

Remuneration of a Secretary:

The secretary is one of the highest paid executives of a company. His remuneration is next to the chief executive of the concern, either the managing director or the general manager. In many companies the secretary is the chief executive.

The secretary is often described as the principal officer of the company and accordingly is treated as the chief executive. But he has to function under the superintendence and control of the Board of Directors. The secretary may be a nominated director or a director may be appointed as secretary. The Board depends much on the secretary.

Functions or Duties of a Secretary:
The functions or duties of a company secretary are varied and can be broadly classified into two groups: (a) Statutory:
The Companies Act provides many kinds of legal formalities which a company has to undergo from its inception till it exists as a going concern. Elaborate legal formalities are necessary for its winding up. A secretary has the primary function of looking after these formalities.
(b) Non-Statutory:
As a secretary he has to function as an office executive, a liaison officer and an advisor.
From another viewpoint, he has functions or duties directed to:
(a) The company

(b) To the directors

(c) To the members of the company

(d) To the Registrar of Companies and

(e) To all other people coming in contact with the company.

It is rightly said that a company secretary is not only a servant of the company but he is a servant of law. Accordingly, he has non-statutory and statutory functions respectively.

Rights of a Secretary:

The rights of a secretary are consequential. He is appointed under certain terms and conditions which determine his rights. Whenever he is entrusted with some duties, he becomes reciprocally entitled to some rights.

For example, a secretary has rights to get proper remuneration corresponding to the responsibilities he has to shoulder and the variety of functions he has to do. He has the right to enjoy all the privileges as an employee of high rank. He has also the right to get all the facilities like adequate accommodation, proper equipment, etc., so that he can carry out his duties.

Duties of a Secretary:

The duties of a secretary are to do his functions honestly diligently and with that amount of responsibility as expected of him. Actually the functions become the duties and so the terms, functions and duties, are often used as interchangeable words. A company secretary or a cooperative society secretary has some statutory duties even though the secretary of a cooperative society may be a honorary secretary.

Powers of a Secretary:

A secretary is empowered to use his authority as the chief executive. He derives his power from his position. Authority is delegated to him by the top level management to look after the office and the office staff.

He is empowered to sign letters and documents which have legal effects, on behalf of the organisation. He is often given/power of attorney', i.e., power to represent the organisation in respect of legal matters. A secretary of a registered body like a company or a cooperative society has statutory powers also.

Liabilities of a Secretary:

A secretary of a registered body like a company or cooperative society is liable to punishment if he fails to observe some legal obligations which as secretary he is bound to observe. As he has powers by law, he has liabilities under law too. The terms of appointment of a company secretary include such personal liabilities which may arise on his defaults.

Importance of Secretary:

In modern times the importance of a secretary has been largely enhanced. Practically a secretary is indispensable in our everyday life.
This is because of the following reasons:
(1) Life is today a democratic process. We have to form different groups or associations or committees in our social, business and political life. Decisions have to be taken at meetings through discussions. Records have to be maintained. Communication, both internal and external, has to be carried out. All these need office work or secretarial work. What is true for our individual life is also applicable to the Government or to a public body like a Municipality.

(2) With the introduction of the concept of registered societies or associations like a Trade Union or a Co-operative Society or a Company, various legal formalities have been made compulsory through legislations for forming and managing them. Appointment of a secretary to each of such bodies has become essential or even compulsory. Even a Students' Union needs a Secretary.

(3) The functions of the executives and senior men in a business concern have become so complicated and varied and public relations have become so wide that it is no longer possible for them to look after everything single-handed. Secretaries are appointed to assist them and mainly to carry out routine office work and particularly those which have legal implications.

(4) The secretary himself is ranked as a senior executive taking part in the policy-making process for the whole organisation. The post of Director-Secretary is very common in modern companies.

(5) In some countries, as in USA, the Secretaries hold the highest posts in the Government as there are no Ministers. In other countries, the Ministers largely depend on the departmental Secretaries.

(6) The functions of a secretary are considered to be a specialist's job. There are training courses and examinations for Secretary-ship of different categories in different countries. In India the Government has introduced Company Secretary-ship examination as found in UK and other advanced countries.

(7) Secretary-ship is treated as a profession. The rights, duties, functions, powers and obligations are being defined and outlined in different statutes (e.g., the Companies Act, the Co-operative Societies Act, etc.).

Because of his growing importance and specialisation we need today not only a Secretary but a qualified one. Such qualifications can be acquired and imparted through training. Corresponding to importance, the responsibilities of a secretary have also increased.

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Secretary: Definition, Background and Importance

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After reading this article you will learn about: 1. Definition of Secretary 2. Background of Secretary 3. Appointment 4. Qualifications 5. Remuneration 6. Functions or Duties 7. Rights 8. Duties 9. Powers 10. Liabilities 11. Importance. Definition of Secretary: Functionally the term Secretary means a person who writes in secret on behalf of his superior ...

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Nur suhana shazali
From the article, the private companies do not generally need to appoint a company secretary to deal with this paperwork, unless they either wish to do while for public companies must still have a company secretary who must have specialist, up to date knowledge of company law. The duites of company secretarial are divided three areas which they must to
• maintaining statutory registers (keeping the company’s records up to date)
• completing and filing statutory forms (keeping the public record up to date)
• meetings and resolutions (making sure the company abides by both its internal regulations and the law)
https://www.hwca.com/app/uploads/2015/02/Company_Secretarial_Duties-1.pdf

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Significance of Company Secretary- Anisah

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Significance of Company Secretary- Anisah

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From the video, I can conclude that there are three areas that a company secretary will perform. The general areas are:
1. Make sure the statutory and regulatory compliances of organization is done appropriately
2. Managing meeting of directors and shareholders
3. Carry out governance duties of the organization
For further understanding please view the video at below link
https://www.youtube.com/watch?v=2W0txG08aSU

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The significance of company secretary( Chew Meng Huei)

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The significance of company secretary( Chew Meng Huei)

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From the article "Roles and duties of company Secretary in Malaysia "
Secretary need to well versed with securities laws and regulation, ensure the correct procedures follow the company act 1965. Other than daily duties such as ensure the changes in company's be duly completed in the relevant prescribed forms or handling company meetings is purely administrative, as secretry also need to continue their professional development.
http://www.malaysiaco.com.my/roles-duties-of-company-secretary-in-malaysia/

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HAMIZAH
1) Act as advisor to the BOD and provide info to formulate plans and policies

2) Act as an organizer as register share allotment, prepares and allocates share certificate

3) Act as an agent of company

4) conduct various meeting like AGM, director meeting and so on

5) chief administrative officer and carries all administration job and reports to the BOD

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Significant of company secretary Nurul Hafizah 231599

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Significant of company secretary Nurul Hafizah 231599

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As i referred to the wikipedia, company secretary is defined as a senior position in a private sector company or public sector organisation. It is normally hold in the form of a manager position or higher levels of position. In the other words, it may also refers to corporate secretary or secretary.

The person whose being a company secretary is responsible for ensuring the efficiency of administration and management of the company they serve for. Besides that, they have to ensure that the corporation is complied with statutory and regulatory requirements according to the country the business registered with, in order to guarantee that the decisions of their board of directors are implemented.

Company secretaries enrolled as primary source of advice on the conduct of business and this is including of every details from the legal advice on conflicts of interest, through accounting advice on financial reports, to the development of strategy and corporate planning of a company.

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Despite the name, the role is not clerical or secretarial. The company secretary ensures that an organisation complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities. Company secretaries are the company's named representative on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law.

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Amirah 231779
1. Qualified persons
2. Good corporate governance
3. Licensed by The Register of Companies  @ a member of any professional bodies
4. Undergo courses & training CPE ( continuing professional education )
5. Must attend minimum number of training sessions.

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Vital roles of company secretaries - Letters | The Star Online

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From MOHD NAIM DARUWISH, Chief Executive Officer, Companies Commission of Malaysia (SSM).

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Siti Zainab

The role of the company secretary is generally wide in scope and individuals taking up this role therefore need a wide variety of skills and expertise.

Simplest way to describe the role of company secretary is to split into four areas:
1.Compliance
within the compliance function, the role include ensuring the company is in compliance with the laws.
2.Advice
company secretary has a role in facilitating and managing information flow both internal and external of the company.
3.Support
the support company secretaries offer is in terms of the legal structure of the company and group or company transaction.
4.Administration.
Administrative role include administering the company share option,insurance and pension scheme arrangement

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Significant of company secretary (Muhd Farhan

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Significant of company secretary (Muhd Farhan

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Based on my findings in Chartered Secretaries Malaysia websites, it explain the roles and duties of a Secretary which is a secretary must guide their members to be familiar with the legislatures and regulation that govern a particular company. In this websites also it explain the appointment of company secretaries and the resignation of secretaries.

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Lau Yun Yun 239079 Significant of company secretary

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Lau Yun Yun 239079 Significant of company secretary

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In the reference have provided the definition of company secretary, what should do by company secretary, the qualification to be a company secretary and the function as a company secretary

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Answering all the key questions about the route into becoming a company secretary, what the role involves, and salary expectations.

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Buaneswari Annamalai 238929 Significance of Company Secretary

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Buaneswari Annamalai 238929 Significance of Company Secretary

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The importance on having a CS is as a:

1.advisor to the board of directors
2.organizer
3.agent of a company and enters  into contract  on behalf of the company
4.coordinator and maintains correspondence.
5.conductor of various meeting
6.custodian
7.chief administrative officer

http://www.businesscommunicationarticles.com/importance-of-company-secretary/

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Shahidah Barveen
Based on my findings :
1.Associate and fellows of MAICSA will automatically qualify to act as company secretary without having to apply for a license from CCM.
2. The company secretary should follows the "The Company Secretary's Code of Ethics' developed by CCM and lays down clearly the duties and responsibility and etical practices of the Company secretary.

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advantage to become a company scretary (law wei siang 238434) 

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advantage to become a company scretary (law wei siang 238434) 

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1. Opportu
rnity to wider job roles across many sectors.
2. Diversification responsibilities
3. Fast track to high level roles
4. The chance to work with board of director.
5. Potential to earn six figures salary.
6. Opportunity to work oversea

https://www.icsa.org.uk/professional-development/careers/being-a-company-secretary

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Roles and Duties of Company Secretary in Malaysia - Ooi Soek Hwa (238386)

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Roles and Duties of Company Secretary in Malaysia - Ooi Soek Hwa (238386)

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Every private limited company( Sdn Bhd) required to appoint minimum of one Company Secretary. There are few roles and duties of Company Secretary in Malaysia.
1) Company Secretarial attend the board meeting and prepare resolutions that are required by the Board or Members
2) Company Secretarial provide general advisory services on Company Secretarial mattes to ensure the Secretarial record are properly maintained and compliance with Companies Act,2016.
3) Company Secretarial also duty on the process of transfer of shares, splitting of shares certificate and issuance of duplicate share certificate
4) Company Secretarial prepare the documents, statutory documents that required under Companies Act 2016.

Director of the company, have the right to terminate or change the appointment of the Company Secretarial, if the service that Company Secretary provided was unsatisfactory.

Name: Ooi Soek Hwa
Matric: 238386

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malaysiabizadvisory.com-Roles and Duties of Company Secretary in Malaysia

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Lew Wei Xian
1. Company secretarial must be well versed with securities laws and regulations of Malaysia.
2. Company secretarial should attend all company Board meetings and giving general advise on matters relating to company secretarial matters as and when required.
3. A company secretarial is expected to keep the directors updated on the developments of the company.
http://www.malaysiaco.com.my/roles-duties-of-company-secretary-in-malaysia/

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Chee Zi Yee 238791
1. The company secretary can influence corporate governance standards and improve corporate governance culture
2. Nowadays company secretary has more proactive and strategy job like promoting governance to company.
3. Company secretary must be a member of certain professional bodies(Company Act 1965)
4.Chartered Secretaries Australia has a new champion to arise awareness of the link between company secretary and corporate governance.

http://www.thestar.com.my/business/business-news/2014/01/18/secretaries-as-governance-champions/

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Nurhapizah binti arbaai
Company secretary will Company secretary will prepare the meetings/preparation of resolutions.
Company Secretary must been compliance with statutory requirements

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The Significance of Company Secretary ( Maizatul Mimi Athirah binti Mohd Rasbi 231769 )

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The Significance of Company Secretary ( Maizatul Mimi Athirah binti Mohd Rasbi 231769 )

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1) Humble clerk : The secretary has responsibility for statutory returns and regulatory compliance.
2) Chair support : The chairman operates the board with the support of the company secretary.
3) Advocate for the collective conscience of the company : The secretary, as a unique legal officer of the company, distinct from that of the director, can steer the board to exercise collective conscience.
4) Boundary spanner : Occupying an independent position, between the executive and non-executive, the office affords brokerage opportunities to the secretary as a boundary spanner.
5) Honest broker : The secretary can engage in activities, to manage information flows, and broker effective and meaningful relationships between other members of the board.
6) Governance change agent : The secretary can directly and/or indirectly influence the board process and outcomes.

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Chong Chee Yan (238424)

The article 'The Company Secretary's role in the new economy' discussed on the roles and challenges that a company secretary faces in the new economy. Globalization, information communication technology, rapid technological advancement caused company secretary faces challenges. Hence, the company secretary is required to have multifunctional responsibilities include corporate secretaryship, corporate administration, corporate financial management, corporate governance, corporate human resource management and corporate pension administration.

The video that I have found is on company secretary in Malaysia.
The video discussed on registration and roles of company secretary. To be s company secretary, a person must be a natural person, a resident in Malaysia and is a member licensed by ssm. Role of a company secretary is not clerical nature but a chief administrative officer entrusted with all the legal responsibilities of the company.

https://youtu.be/YZLSQ97xNzE

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1. Compliance with statutory requirement
Acting as official liason to communicate, preparation and submission of Statutory Return with CCM in compliance with the statutory requirement under Company Act 1965.

2. Preparation of resolution or meetings by company secretary.
Company Secretary attends the Board Meeting, General Meetings and prepare the annual returns of company to CCM.

3. Advisory services
General advisory service on company secretarial matters

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Roles and Duties of Company Secretary in Malaysia
Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of minimum of one Company Secretary. Secretaries are licensed by Malaysia Company Secretaries Association and their fees being paid monthly approximate of MYR100, price depends on the jobs and services offered. The roles and duties of Company Secretary in Malaysia are clearly defined in Secretary Association with their licenses are also governed and regulated by the Company Commission of Malaysia.

The roles and duties of Company Secretary in Malaysia is as follows:-

Compliance with Statutory Requirements

Company Secretary is to assist your Company (Sdn. Bhd.), acting as the official liason party for your company to communicate ,preparation and submission of Statutory Returns with the Companies Commission of Malaysia in compliance with Statutory Requirements under the Malaysia's Companies Act,1965.

Meetings/Preparation of Resolutions by Company Secretarial

Attending to any of your Board Members at our office and giving general advice on company secretarial matters as and when required

Preparation of resolutions by way of circular resolutions as and when required by your Board or Members

Attendance at Board meetings / General Meetings; and

Preparation and filing of Annual Returns of your Company to the Companies Commission of Malaysia.

Advisory Services by Company Secretarial

General advisory services on company secretarial matters to ensure that all the secretarial records are properly maintained and that your Company complies with all requirements under the Companies Act, 1965; and

Generally, advising you on the provisions of the Companies Act, 1965.

Roles and Duties of Company Secretary in Malaysia-Other supporting services!

Alteration of Memorandum and Articles of Association i.e. change of object clauses and articles, change of authorised share capital and change of name;

Transfer of shares, splitting of shares certificate and issuance of duplicate share certificates

Allotment of Shares, Rights/Bonus Issue and Declaration of Dividend

Company searches

Certification of documents by the Secretary

Attendance at Board Meetings, Annual/Adjourned Annual General Meetings and Extraordinary General Meetings

Protracted advisory services which may or may not entail extensive research and consultation; and

Preparation of documents, statutory documents,instruments other than those required under the Companies Act, 1965.

As a Director of the Company, you have the right to terminate or change the appointment of the Company Secretary any time if you find the roles and duties of Company Secretary provided was unsatisfactory.

We will screen through the list of the Company Secretaries according to their services best suit to your business needs. Check it out why our incorporation company services is a hassle free!

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Roles and Duties of Company Secretary in Malaysia

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Roles and Duties of Company Secretary in Malaysia Every company being registered as Private Limited (Sdn.Bhd.) owned by local Malaysians or foreigners required the appointment of minimum of one Company Secretary. Secretaries are licensed by Malaysia Company Secretaries Association and their fees being paid monthly approximate of MYR100, price depends on the jobs and services offered.

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Significance of Company Secratary. (Amirul Fitri bin Anuaruddin)- 233276

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Significance of Company Secratary. (Amirul Fitri bin Anuaruddin)- 233276

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1) Secratary is the one who provide the company valuable information to formulate plans and policies.
2) They act as an agent of their company and enters into contract as representative.
3)They act as coordinator and maintain correspondence with all stockholders of the company.
4)They are conductor of the various meeting like annual grand meeting, extra ordinary meeting, director meeting and etc.
5) They are chief administrative officer and carry all administrative job of a company and report to the board of directors.

Link of resources
http://www.businesscommunicationarticles.com/importance-of-company-secretary/

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Importance of company secretary(Ng Jia Xin 237595)

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Importance of company secretary(Ng Jia Xin 237595)

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Company secretary plays a lot of roles in a company as he or she perform many functions and activities and he is considered as eyes, ear and hands of a conpany.
Roles of company secretary:
1. acts as advisor to board of director
2. maintain company's statutory books
3. as representation on behalf of the company

Link of resources
http://www.businesscommunicationarticles.com/importance-of-company-secretary/