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It is dependent on the meeting's agenda which will be given in the question

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Yours faithfully is when you don't know the person

Yours sincerely is when you know the person

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It is the number of attachments included

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Only females have salutation, males does not have it

Need to sign if you are the original writer. If you are writing on behalf of someone, there is no need to sign

Designation must be written in uppercase

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Can be divided into introduction, details and conclusion

Not limited to just 3 paragraphs

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Written in CAPITAL LETTERS

Do not use "Re:"

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Dear Sirs if it is written to the company and both addressee's name and designation are unknown

Dear Sir if only the designation is known

Write first name for Muslim and Indian names, and last name for Chinese and Western names

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If the addressee's name and designation are unknown, write to the company directly

Need salutation for both males and females

Must be full name

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Always in dd/mmm/yyyy

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If not given, must create it yourself. If both are given, you must indicate them

It is interchangeable

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Contains company name, address, telephone and fax number

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State the time of when the meeting was concluded

List the next meeting in the order of Day, Date, Time and Venue

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If there are no other matters, write "There were none"

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Written in Reported Speech

The section where members will report on the current status of the matters that were discussed or decided in the previous meeting

If there are no issues raised, write "There were none"

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It is done to confirm the details of the previous Minutes of Meeting

If there were no Minutes of Last Meeting, write "The Committee adopted the minutes of the last meeting"

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State the name of the person and the reason for their absence

Example: Mr Lewis Tan was on two days medical leave

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Arrange according to the position in the meeting conference or designation in the company first

The chairperson is always the first and the secretary is always the last while the middle is always the members so arrange them by their position from highest to lowest

If the members have the same position, put according to their names in alphabetical order

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Accepting the Writer's Claim with Full Compensation (Has 5 paragraphs)

Taking full responsibility for the mistake because it is entirely our fault

Partially Accepting the Writer's Claims with Partial Compensation (Has 4 paragraphs)

Taking half responsibility for the mistake because only half of the mistake is our fault while the other half is theirs

Refusing the Writer's Claims with No Compensation (Has 3 paragraphs)

Taking no responsibility for the mistake because it is entirely their fault

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Must include the Name of the Meeting, Day, Date, Time and Venue

All must be in caps

Example: MINUTES OF THE MANAGER MEETING HELD ON WEDNESDAY 12 NOVEMBER 2020 AT 2.30 PM IN THE CONFERENCE ROOM

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Compulsory Items in a Minutes of Meeting

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Compulsory Items in a Minutes of Meeting

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1. Title

2. Attendance

3. Apologies for Absence

4. Minutes of Last Meeting

5. Matters Arising

6. Current Topics

7. Any Other Business

8. Date of Next Meeting

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It helps to drive a plan of action for the leadership team and employees by mapping out a plan for the action items which helps get the work done and provide valuable information to team members who cannot attend the meeting

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1. Letterhead

2. File References

3. Date

4. Addressee's Name and Address

5. Salutation

6. Subject Heading

7. Body of Letter

8. Complimentary Close

9. Sign Off

10. Enclosure (where necessary)

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Best Regards

Name

If it’s a female, insert salutation eg. Mary Lim (Ms)

If it's a male, don't need salutation

Position in the company

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Start with "The agenda is as follows:"

1. Apologies for Absence

2. Minutes of Last Meeting

3. Matters Arising

4. Content from the question

5. Content from the question

6. Content from the question

7. Any Other Business

8. Date of Next Meeting

Ensure all have caps at the start except for prepositions and are all numbered

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It is written in response to Letter of Feedback

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Most common used is the fully-blocked letter style

Each paragraph start at the left hand margin

No commas in the address, salutation and complimentary close

A space between paragraphs is required

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Introduction must have a description of:

The meeting Day, Date, Time and Venue

The first letter of the day, month and venue must be in capital

Example:
The next monthly company’s meeting will be held on Tuesday, 23 April 2016 at 3.00pm in the Conference Room

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The only acceptable subject title is "Notice of Meeting"

The first letter of Notice and Meeting must be in caps

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Under the section "To:"

It is sent to the direct recipient

If the names of the recipients are not given, create the names for the email

Under the section "Cc:"

It is sent to the recipient we would like to be kept informed to

Under the section "Bcc:"

It is sent to the recipient we would like to be secretly kept informed to

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It is a document sent to the team or individuals to

inform them of an impending meeting