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Keep some snacks close for those longer sessions!

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Electronic clutter is often overlooked because you can't see the physical piles. If you look at your computer desktop screen and feel overwhelmed with too many files and folders floating around, organizing your digital files can help to improve your productivity.

Improve Search Functions

Once your files are better organized and decluttered, your computer will have fewer files to search through, making it easier and faster to find what you need. Likewise, if you know which folder an item is located in, it will be easier for you to find the file and quickly access it, saving you time.

Take it One Folder or File at a Time

Schedule time to work on this digital clutter organization project, and look through one folder at a time. Delete any outdated content, or anything that you know you will not reference again. Deleting the excess is the first step to creating an organized system.

Visualize a File Cabinet

If you have an organized physical file cabinet, look inside it to see the names of folders and types of information you've stored inside. A computer file system is basically a digital file cabinet. Use a similar naming pattern and structure that you've used in your physical file drawers.

Categorize into Folders

Look at the categories of information you have stored on your computer. After you've done the initial delete and declutter, you should have a better idea of the types of information you store digitally. Label folders based on these categories, and nest related folders inside them. You can use any naming convention that works best for you such as by date, number, alphabetically, color coding or flagging certain folders.

Set Up Naming Rules for Files Going Forward

For example, will you date all files starting YYYY-MM-DD ? Will you list folders alphabetically such as Adams, John; Adams, Sam, etc. ? Determine what works for you and keep that similar naming convention when you create new files.

Schedule Regular Digital File Clean Up

After you've cleaned up your digital files, be sure to schedule regular maintenance time on your calendar when you can spend time sorting, organizing and cleaning up your digital file system to make sure it stays organized.

If you are located in the Raleigh, North Carolina area and need hands-on assistance in organizing your digital files, contact On Task Organizing for a free phone consultation.

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Organizing Digital Files | On Task Organizing

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Electronic clutter is often overlooked because you can't see the physical piles. If you look at your computer desktop screen and feel overwhelmed with too many files and folders floating around, organizing your digital files can help to improve your productivity.

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Creating an organized study space is very important for all students, whether you're in elementary school or college. All students need a space to work on homework without distraction, and with school supplies nearby. Here are some things to consider when setting up an organized study space.

Choose an area most conducive to your work style

Some people work best in the middle of everything such as at a kitchen or dining room table, while others prefer a quiet place such as an office or corner of a bedroom.

Consider the sounds around your space

If you work best with background music or white noise in your study space, add that to your area. However, if you need silence, try to set your study space up in the quietest place possible.

Check the size and height of your workspace surface

Make sure the workspace table or desk is large enough for you, and that it is the correct height.

Select a chair that works for you

Choose an ergonomically supportive and comfortable chair that is the right size for the desk or table. Make sure the chair doesn't distract you from working, for example rolling chairs sometimes distract younger children.

Provide the correct lighting

Consider the natural light in the your study space. Make sure you have enough light, and that sunlight doesn't hit your computer screen or eyes. Adjust window coverings as needed. Also, make sure you have enough overhead light in the study space. Add a task lamp to help prevent eye strain.

Have study supplies within reach

Place all study supplies in a caddy, bin, drawer or shelf near your work area. Most students need quick access to school supplies such as pens, pencils, erasers, markers, crayons, calculators, rulers, scissors, glue, tape, etc. Give all of those items a permanent home.

Make room for technology

Be sure the study area has enough power supplies, chargers, and extension cords for electronics. Also, provide easy access to a computer, printer and wi-fi connection in the study area.

Have reference supplies nearby

Back up office supplies such as printer paper, books and other reference materials should be near your study space as well, perhaps in a closet or cabinet in the same room.

Use wall space to keep track of homework

Keep track of homework assignments by having a magnetic board, cork board or dry erase board in the study area. Use a hanging wall file to hold school permission forms and other papers that parents need to review.

Add a snack tray

If drinks and snacks will be consumed during homework time, have a tray available to easily bring things to and from the kitchen.

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Creating an Organized Study Space | On Task Organizing

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Creating an organized study space is very important for all students, whether you're in elementary school or college. All students need a space to work on homework without distraction, and with school supplies nearby. Here are some things to consider when setting up an organized study space.

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Give Yourself a Large Work Area for Projects

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I love the wall organizers

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Labeling: So you can focus on what is important

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The many uses for binder clips!

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Favorites I'd like to Start In my Own Room

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Favorites I'd like to Start In my Own Room

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Part 2: Get Free Tutoring Assistance Part 3: The Power of the 5 Minute Review Part 4: Homework Hacks for a Better Grade Part 5: Get Your Teen Organized! What is a Study Zone?
A study zone is an area in the home that your teen can go to complete homework, work on projects, and study for upcoming tests. In essence, it is a desk or work station that is solely dedicated for the teen to work.

Many students who may struggle in school do not take much consideration about where they complete their homework and schoolwork assignments. They may finish schoolwork in front of the television, or in a noisy room with lots of distractions. (Siblings in the room playing, dog barking, music playing). This is NOT conducive to learning, nor will it benefit them in their education.

The study zone should include:

desk for working, and not for relaxing or playing

free from all noise and distraction, such as television or radio on in the next room, or screaming siblings down the hall

electronics free, which means no cell phones, computers, tablets, etc. Although some electronics may be necessary for research or writing, they should not be permanently present as this will create a distraction from work

no music playing. Many students that like to listen to music while they work or study believe that their music helps them unwind after school. But music mostly just creates a distraction from learning. All music should be turned off (and electronics put away).

a peaceful, calm environment where your teen can focus

should include all necessary supplies, such as paper, pencils, calculator, highlighters, flashcards, etc.

a comfortable chair that your teen can sit and work for several hours (but not too comfy that they want to fall asleep)

Room to post up their assignments calendar so they can see which assignments are due next. (I recommend posting the calendar right on the wall they are facing).

This study zone is not meant to be an area where anyone goes to relax or have fun. Your teen is not meant to goof off and waste time. It is only a place for them to buckle down and get work done, distraction free.

The benefits of a study zone

The best part of a study zone is that once your teen starts working at their desk or study zone consistently, they will create the mind set that this study zone or work area is only for work.
What does that mean?
It means that right when your teen sits down for school work or studying, their brain will go into "work mode", just by being in the new work environment. This means that your teen will be able to focus more on work right from the start. Which means less time is wasted on day dreaming, goofing off, and wasting time. Which means they will be able to complete more work in less time.

This means that your teen will be able to focus more on work right from the start. Which means less time is wasted on day dreaming, goofing off, and wasting time. Which means they will be able to complete more work in less time.

If your teen does not currently have a study zone, I highly recommend that you and your teen create one today as part of their new education system to help them perform better in school.

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PART 1: Create the Perfect Study Zone for your Teen

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Here's the problem with most teens that are struggling in school: unfocused, unmotivated, and lack of interest. All of these problems are difficult to correct or adjust, especially in a teenager. So the way to fix this is by nagging and pestering about homework, or reading all

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Creating a Study Space - Skills for Online Success

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Make a Place for To Do's, To Review's, and Done's

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Use Storage to Ease Clutter and Confusion