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3/4/5 Student Led Conference Schedule and notes for documentation and prompting for discussions that we want to have with parents 

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3/4/5 Student Led Conference Schedule and notes for documentation and prompting for discussions that we want to have with parents 

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Create a new spreadsheet and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Sheets to edit Excel files. Free from Google.

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Review and revise parent letter
Create/revise a student script
Figure out schedule for SLCs
Decide when students will rehearse

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General format to be shared with families in a letter

Each conference involves one teacher from the team

Teacher taking notes

Students will show their identity project

Students to have some evidence to support “two stars”

Prep

Teachers share possible stars and wishes from each class

Teachers help students identify evidence

Students have interacted with the form

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Leaders of Their Own Learning: Chapter 5: Student-Led Conferences | EL Education

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A student-led conference is a meeting with a student and his or her family and teachers during which the student shares his or her portfolio of work and discusses progress with family members. The student facilitates the meeting from start to finish. Student-led conferences can be implemented at all grade levels, K-12.

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Parent-teacher conferences provide parents with an update about child's performance, while teachers get a chance to discuss achievements as well as challenges or concerns about the child. But while the conferences revolve around the student, they are not given a seat at the table. Children impatiently wait at home, wondering what's being said. Can a teacher who's dealing with 20 and more students really grasp the underlying motivations and challenges of every single one? Educators increasingly feel that there must be a better way. Student-led conferences emerged as a much-needed alternative and are rapidly gaining supporters nationwide. Intrigued? This in-depth guide explains:

how do student-led conferences work

benefits for students, parents, and teachers

best practices for success

how to set up your student-led conference

where to find useful resources for organizing student-led conferences.

How do student-led conferences work?

The main difference between traditional conferences and student-led conferences is the fact that student-led conferences provide students with "a seat at the table." When we ponder on the usual conference format more deeply, isn't is unusual that students' performance, behavior, and aspirations are being discussed and evaluated without the students being able to present their own version of the story? The SLC approach attempts to change that.

Schools might choose to conduct the conferences in different ways. Some schools opt for an "open house arrangement," in which parents and students visit all teachers' classrooms. Other teams hold entire conferences in one classroom. Here's an example of a conference organized at Kate Waller Barrett Elementary School in Stafford, Virginia:

Everybody wins? How students, parents, and teachers benefit from student-led conferences

Student-led conferences represent the "student-centered learning" approach to schooling. So how does this approach help the students? According to Monica Martinez, an education strategist, student-led conferences can serve as a powerful tool for improving students' engagement with their learning process. The ability to take on an active, leading role in conferences makes children feel valued, listened to and promotes a sense of ownership and responsibility.

Teachers who took the leap also praise numerous benefits of the approach. Many appreciated opening lines of communication about "the why" of child's academic performance. They also noticed that as they are expected to sit down with every student and review strengths and weaknesses, they are able to get a better picture of each child. Many discovered that students have in fact learned more than they've measured through regular assessments.

P arents appreciate an opportunity to see their children's work. The depth of insight that they receive simply cannot be compared to report cards. The structure allows parents to be more reflective about their children's progress and uncover specific areas where they can offer support at home.

If you'd like to implement student-led conferences in your classroom, follow these 10 all-time best practices to set yourself up for success.

10 All-time Best Practices for Student-led Conferences

1. Plan ahead and map out the steps

Even if the audience only consists of a parent and a teacher, the presentation itself might be stressful for the student. The key is to make sure children are given enough time to prepare and breaking down the process into manageable steps.

Let students start compiling their portfolios as early as possible. It might include a conference agenda, examples of the student's work in the class, and goal sheets describing academic and behavioral standards.

Then, offer self-evaluation checklists to identify strengths, weaknesses and set learning goals.

Nearer the conference, give students opportunities to rehearse and practice, while you model the process. This is a time to offer guidance and reassurance to struggling students.

If needed, you can allow students to support themselves with notes and written reflections and talking points.

2. Don't miss important learning moments

Student-led conferences are a fantastic opportunity to help children develop vital life skills which aren't usually receiving enough attention. Leading a meeting can help a student improve their confidence with public speaking, organization, self-reflection and long-term planning. Make sure to encourage the student as they are preparing and provide him with tools to these skills for "real world" success.

3. Encourage holistic assessment beyond academic skills

At a thorough student-led conference, students should discuss not only their academic achievements but also social and emotional progress. Outlining short- and long-term goals in different areas can also act as a motivator and help set benchmarks for the next conference.

4. Educate the parents

Creating a safe environment for children to present its essential, and parents play a crucial role. Help parents make the conference a success by explaining how to encourage the student, give constructive feedback and what kind of reactions are likely to motivate rather than discourage. You could also send over some examples and pointers about giving feedback.

The strong focus on parent's attendance is sometimes mentioned as a drawback of the SLC format. Why? Even though parent attendance tends to be higher, a failure to attend causes a great deal of disappointment for a child, who has put in a lot of work into the preparations. As a teacher, your role is to make sure that the parent understands the importance of the meeting and the implications of not showing up.

5. It's not all about the highlights

Students might be tempted to fill the entire portfolio with their best work. It's your role to explain the benefits of self-reflection and how overcoming challenges is a valuable skill they should share. Selecting areas they need to improve and sharing them with parents can help them get the support they need. Demonstrate how creating an action plan for improvement together is more valuable than ignoring the problem.

6. Make sure students understand the benefits

Let students know about the new format, preferably at the beginning of the school year or semester. As semester progresses, they should be keeping an eye out for projects and papers they would like to add to their portfolio for the conference. Explain that they will be given an opportunity to share what they've learned and voice their opinions about their interests, successes, and struggles. Most students don't mind the additional work, as they are eager to actively participate, rather than wait at home for a replay.

7. Leave the door open for follow-ups

A lot of subjects and skills are covered during a conference. It's quite likely that parents will reflect on the content of the meeting afterward, which might bring up other issues. Be accessible. Make sure that parents know that they can follow up at other times and ask questions outside of the meeting if necessary.

Giving parents the option of taking the students' presentation binder or folder home is an excellent idea, allowing the family to continue discussing and reviewing the work.

8. Use the opportunity to learn about family life

Observing the child and the parents interacting can provide a valuable insight into family's life. Use this experience to better understand students' attitudes and classroom behavior.

9. Get ready to mediate conflicts

Conferences don't always go smoothly. What if a parent has particular ideas about child's future that don't match child's strengths and interests? You can use the conference as an opportunity to discuss their differences. It's best to arrive at an action plan that ensures that student can pursue their goals with parental support.

For negotiations like these to be fruitful, the teacher should know their students and the family well.

10. Embrace student-centered learning every day

Practitioners believe that the success of student-led conferences has to be accompanied by a schoolwide shift to student-centered learning. This means giving students more freedom to connect academic learning to their individual interests and future goals.

- "A student-led conference by itself won't mean much" said Monica Martinez . "The school must be really transferring ownership to the students."

Transferring ownership can manifest for example through giving students a say in choosing their academic projects. More ownership will increase their enthusiasm, both about completing them and presenting the outcomes at the conference. Kids should also be given plenty of opportunities to reflect on their work throughout the school year.

Set up you student-led conference

Teachers organizing their conferences on ClassTag save a great deal of valuable time on all the back-and-forth and get amazing parent participation with smart reminders.

If you haven't explored organizing your conferences with ClassTag, here how you can set up student-led conferences with multiple families attending at the same time:
1. Create a new event
2. Add time requests for each time period you need
3. Specify how many parents you would like to sign up for each

It all takes fewer than 3 minutes to organize!

Keep in mind, that if you are inviting only one family per slot vs. holding multiple conferences simultaneously, you can take advantage of ClassTag's parent teacher conference tool that auto-generates all the slots you need - literally in seconds. To learn more about single-family conference take a look at this quick video:

Explore all of these features today ahead of your conferences!

Useful resources for organizing student-led conferences
Books
By Patti Kinney, Mary Beth Munroe, Pam Sessions; National Middle School Association
A School-Wide Approach to Student-Led Conferences: A Practitioner's Guide
By Linda Pierce-Picciotto, Scholastic, Inc.
Student-Led Parent Conferences
Student-led Conferences Guiding Questions by Angela Watson
Guides
Student-Led Conference Faculty Handbook prepared at Washington Heights Expeditionary Learning School
Templates Student-Led Conference Goal Sheet
Additionally, you can visit this comprehensive list of resources compiled by Edutopia.
Student Led Conference Talking Points Sheet
One parent asked whether the conferences are beneficial, reportedly said: "I felt like I still needed some info from the teachers and wanted more. When you ask if they were 'beneficial,' I can say yes and no. They were more beneficial to the student than to the parent."
But isn't the benefit of the student the primary objective we should be all striving for? Share your experiences with student-led conferences below.

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Top 10 All-Time Best Practices for Student-Led Conferences - ClassTag

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Parent-teacher conferences provide parents with an update about child's performance, while teachers get a chance to discuss achievements as well as challenges or concerns about the child. But while the conferences revolve around the student, they are not given a seat at the table. Children impatiently wait at home, wondering what's being said.

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Create a new document and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Docs to edit Word files. Free from Google.

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student checklist

table tent of questions parents can ask

conference planning agenda

parent feedback form

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Student-led conferences are a key strategy in personalized, student-centered educational practices.

And they're even more important and potentially powerful in a proficiency-based system.

What is different about Student Led Conferences in a proficiency-based learning system?

The clarity of expectations, transparency in terms of progress, and focus on growth of proficiency-based learning provide students with tools that allow them to truly lead the conference.

In the excellent book Leaders of Their Own Learning, which focuses on assessment (and proficiency) practices in Expeditionary Learning Education schools, Ron Berger introduces student-led conferences by saying "It's hard to imagine a more high-leverage practice for improving learning than this."

Here are two videos of student-led conferences in EL Education schools using proficiencies:

What I most appreciate about the EL Education approach is that they situate student-led conferences as a form of student-engaged assessment.

If we focus on the student-led conference as primarily for the student, rather than for the family or for teachers, then a student-led conference looks a lot different than a traditional conference.

Here are four implications of thinking about these conferences as performance assessments (and learning experiences) ... that are for students.

1. Clearly communicate learning expectations to students

Since learning targets and scales are good starting points for proficiency-based learning, we should incorporate them into student-led conferences.

Christie Nold, a 6th grade social studies teacher at Frederick H. Tuttle Middle School in South Burlington, Vermont, developed a full-blown performance task for student-led conferences, complete with a lesson plan and a detailed rubric that includes social studies standards.

At Crossett Brook Middle School in Waterbury, Vermont, teacher teams are crafting learning scales that fit with their curriculum and SLC structure, using a draft scale based on five Transferable Skills as a starting point.

2. Ensure all students participate

If we recognize that student-led conferences are first and foremost a learning event for our students, then we must make the opportunity available to all of them.

Family participation is ideal and schools should do everything they can to maximize this - they are the most authentic audience and attendees will benefit hugely by attending.

But it is important to have a back-up plan for students whose families cannot attend.

At Crossett Brook Middle School, any student whose family cannot attend will lead a a conference with their Advisory Teacher or another educator of their choosing. Another option is to have students create a screencast of their conference that they can share at home.

3. Prepare students really well

We wouldn't summatively assess students without giving them the chance to prepare, and the student-led conference should be no different.

Although day-to-day proficiency-based learning is the key to helping students take ownership of their learning, for the conference itself students will benefit from organizing tools such as templates.

The Pittsfield Middle School in Pittsfield, New Hampshire, provides a sample agenda, task list, as well as this goal reflection form:

And the Washington Heights Expeditionary Learning School in New York City (featured in the middle school video above) has a full fledged Student-led Conference Handbook. The Handbook is chock full of resources - see the agenda and script on pages 20-22.

In addition to time for cultivating work, reflecting on progress, and preparing their presentation, students should be given the opportunity to practice, practice, practice. Ideally they will get actionable feedback from multiple sources, including teachers and peers, before they lead their official conference.

4. Finally, keep it focused

Pursuing too many learning targets will undermine proficiency-based learning, and this is true of a student-led conference as well.

"Simplify and go deeper on fewer learning targets" - this was the main lesson learned shared about proficiency-based student-led conferences in a recent Blogazine post from the Partnership for 21st Century Learning.

Although we want students to be able to communicate how they are doing generally, it is even more important that they are able to thoughtfully make connections between the status of their learning and the quality of their work. Students should be given ample time to explain each featured learning progression and show evidence of where they started, how they have grown, and what they plan to do next. You can't rush meaningful reflection.

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4 shifts for student-led conferences in a proficiency-based environment : Innovation: Education

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Student-led conferences are a key strategy in personalized, student-centered educational practices. And they're even more important and potentially powerful in a proficiency-based system. The clarity of expectations, transparency in terms of progress, and focus on growth of proficiency-based learning provide students with tools that allow them to truly lead the conference.

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Change is hard!

And changing a school procedure that has been the same forever is even harder! Leland and Gray Middle School teachers started planning a transformation this past summer. Their goal? To increase student engagement through student-led conferences.

The Process

Start with identity.

Middle school students began the year by focusing on identity. Educators charged them with answering the question, "Who am I?" Specifically: who am I as a learner, a family member, a community member, and a citizen?

Identify strengths and challenges

And learning more about themselves helped students think about their areas of strength and areas for growth. While the original plan was to have students write goals in advance of student-led conferences, time ran short. Instead, students asked their parents for feedback on their strengths and challenges and used then that feedback when formulating their goals.

Communicate the change

And change is especially unwelcome if you aren't expecting it! It's crucial to communicate the change in plans to parents and community members. Leland and Gray middle school teachers sent out a letter to let parents and guardians know that conferences would look and feel different.

Prepare and practice!

The first round of student-led conferences can be scary, for both students and teachers. Scaffolding the process can help. Students used a script to prepare for the conversation.

And they practiced, a ton, in pairs. So when the big night arrived, students explained their learning to their parents with ease. (Because they had practiced explaining it to their peers!)

Ask for feedback

Parents AND students were asked for feedback on the new format. How will you know what went well and what might be improved if you don't ask? Leland and Gray middle school teachers know that this process will grow and improve over time, and they plan to use this feedback to revise the student-led conference process.

Celebrate success!

Student-led conferences received amazingly positive feedback from parents.

I liked that my child is engaged in his progress and aware of it. Loved seeing him voice his strengths - good confidence builder!

It involved the student to the point of accountability. My child was not able ot "zone out" from the meeting, and claim ignorance on subjects.

This format forced [student name] to think, process, and articulate who and where he is academically and personally.

Participation in conferences was higher than it had been in recent years. And students took ownership of their learning!

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Student-led conferences come to Leland & Gray : Innovation: Education

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And changing a school procedure that has been the same forever is even harder! Leland and Gray Middle School teachers started planning a transformation this past summer. Their goal? To increase student engagement through student-led conferences. Middle school students began the year by focusing on identity.

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Student-led conferences at Leland & Gray

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student led conferences in kindergarten

student led conferences at 5-8

video of several grade levels (featuring 3rd grade + teacher + parent feedback)

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Copy of LTS Fall 2019 SLC Two Stars and a Wish

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4th grade students and families discuss SLCs

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Student Example from LUMS (with permission to share)

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has several student examples

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Inviting families to conferences where students facilitate a conversation about their recent learning and future goals, usually referencing a portfolio or Personal Learning Plan.

Related posts:

What does a student-led conference look like in action?

Emmett, Lamoille Union Middle School, Hyde Park VT
Emmett reflects on his student-led conference
Alina, Brattleboro Area Middle School, Brattleboro VT

And what do educators think of student-led conferences?

Katie Bryant, Lamoille Union Middle School

Joe Rivers, Brattleboro Area Middle School

Lori Morse, Crossett Brook Middle School

What do student-led conferences look like at your school? What could they look like?

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Student-led conferences : Innovative Education in VT

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Inviting families to conferences where students facilitate a conversation about their recent learning and future goals, usually referencing a portfolio or Personal Learning Plan. Emmett reflects on his student-led conference

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Copy of Student Led Conference Template 

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What's been your experience with student-led conferences?

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One educator's reflection on student-led conferences

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We've heard it all, y'all.

Part of shifting to personalized learning is centering students in the traditional parent-teacher conference. They need to lead the conversation with families and caregivers. And this shift can be hard for folks, because, you know, change is hard! So let's look at how you can prep families for student-led conferences. It's all in how you design your pre-conference conversations. Let's try to make change easier on everyone.

Overheard before student-led conferences

We get around to a LOT of Vermont schools, and we hear what educators and caregivers have said about student-led conferences. News flash: it's not always good. So, let's break down the following quotes while doing two things:

thinking about the purpose of student-led conferences (and personalized education), and

trying to imagine how things could go better next time.

Forewarned puts you in a place of power: you control your destiny. Mostly.

(Don't quote us on that.)

How to design pre-conference conversations with families

Looking for some talking points? Here's what we recommend.

"My kid already tells me everything at home. We don't need this!"

That's so great! But this is an academic presentation of learning. It's a little different from relaxed, at-home sharing. Could your child need practice with public reflection and academic language? How do you see them proving they own and lead their own learning?

Even if you've already seen the work, and had a conversation about it, how might this presentation be different with teachers in attendance? Could they add any reflections on the learning?

Fantastic! So you're able to come to the student-led conference with some ready questions to push your child to think deeper about what they're presenting. That's awesome!

Takeaway: Does every child have access to conversations at home about school? Who might this be helping? Does every child need access to high-level academic learning presentations/conversations?

"I just want to talk to the teacher about my kid!"

We hear this one a lot. It can definitely feel more efficient just to meet with the teacher. But a student-led conference doesn't mean you can't also meet with the teacher alone. Okay, let's consider a hybrid approach! 10 minutes student-led, 10 minutes teacher-led, or 15 min/5 minutes. Let's think about what split feels best considering the student.

Consider all the different ways you communicate with families. Are conferences the only way to be informing caregivers? Should they be the only way?

Takeaway: Who is the conference for? Who should be centered? How can we meet all needs for a successful conference?

"I've been to one of these and it was awful."

Oh no! We're really sorry to hear that. How can we design something that has meaning, centers your student and feels valuable to you and your family?

This is such a great opportunity to spend time together; how can we maximize it? How would *you* design it to be more meaningful?

Takeaway: How can we encourage open mindsets and shifting of thinking?

"I've already seen this work. This is a waste of time!"

How can we together help go deeper into this learning conversation? What questions could we ask your student about the work that will help them with future activities?

Who might not have had the opportunity to see this work and have these conversations?

Consider: Could you as the educator hold back some work to share at the conference? How can you help shape this conversation to feel valuable to all?

What is "the why"?

Now that we've considered some of the critiques of student led conferences, we can create something that has meaning for families, centers students, and shifts the conversation. With your teacher team, it's helpful to consider some prompts when designing conferences.

Some prompts when designing pre-conference conversations with families:

What's the purpose of student centered/led conferences?

What's the purpose of teacher led conferences?

And what do we want our shared purpose to be? Who owns the learning? Who is centered in the conference?

What are the ways families are informed? Should conferences be the only/primary way?

Examples from the field to keep you going:

Thankfully, there are a lot of resources about shifting toward SLCs, including examples of what they look and sound like at various levels. Take a look at some of these to inspire your planning and design.

Develop your conference conversation plan for this year:

Ready to make the shift? YES? Next, here are some next steps that might help in creating your conference plan.

consider your grade level

consider the WHY

the proficiencies, power standards you want to share or report on

make something that works for your team

you could use this ready made, month by month checklist plan to use (not reinventing the wheel!)

possible structures:

November (identity) and spring (portfolio more broadly)

November (intro SLCs + portfolio) and spring (sharing of PBL learning)

Fall (identity/transferable skills) and spring (academic portfolio)

Lamoille educator Katie Bryant helps her students design the conversation with families by laying out a script in advance, for them to use as they choose. That and a little pep talk, and everyone's ready to go.

And now over to you: what's the word on the street about student-led conferences? What are you hearing?

How do *you* design pre-conference conversations with families?

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How to design pre-conference conversations with families : Innovation: Education

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We've heard it all, y'all. Part of shifting to personalized learning is centering students in the traditional parent-teacher conference. They need to lead the conversation with families and caregivers. And this shift can be hard for folks, because, you know, change is hard! So let's look at how you can prep families for student-led conferences.

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How will parents learn about this shift?

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How will parents learn about this shift?

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Copy of SLC Parent Notification Letter Fall 2019

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Hints for parents, possible questions (could be printed)

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Hints for parents, possible questions (could be printed)

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Parent's Role in a Student Led conference 

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Parent's Role in a Student Led conference 

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could be attached to parent letter

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In recent decades, schools have turned the table on the traditional parent-teacher conference. More and more, schools are engaging the student and putting him or her in the driver's seat at this learning conversation. A student-led conference (SLC) can be a beautiful thing. But parents sometimes struggle to understand them. They are, after all, a complete departure from what most parents experienced as kids.

So here's a look at the parent's role in a student-led conference.

The traditional parent-teacher conference was cloaked in secrecy. Parents scooted off to school to meet with teachers, while children worried with sweaty palms about what was being reported. I remember sitting at home and thinking, "Will my teacher mention that time I forgot to do my homework? Or when I flicked a spitball at the boy across the aisle?" Those were anxiety-fueled minutes of waiting. I felt powerless and small.

Now, the purpose of a student-led conference is to empower the student.

The experience is designed for ownership, collaboration, and reflection. In preparation for a student-led conference, teachers spend weeks helping the students get ready. But in my years as an educator and teacher conducting student-led conferences, I never thought to inform parents of their role in an SLC.

Let's take a look at this video created by Edutopia that features some ideal student led conferences.

What parent behaviors do you notice?

3 Pieces of Advice for Your Child's Student-Led Conference

It's precious time for your child. Leave other siblings out of the room by setting up activities and chairs in the hallway. Put your smart phone and any other distractions away. Take notes if you find that helpful.

In an SLC, the student is meant to describe their learning and progress since your last conversation. They may identify and describe goals, show work and evidence of proficiencies, and share reflections upon learning. Parents can keep their eyes on the big picture and look for noticeable areas of growth or improvement.

At a student led conference, some conversations that parents may want to have with a teacher are out of place. In order to avoid the inappropriate conversation, follow up with the teacher privately. Most teachers are more than happy to schedule a separate appointment.

Here's something that happened to me last week:

One of my children was having a lovely student-led conference focused on goals, growth and aspirations. My son has made some significant gains, and we were proud of his demonstration of learning. When the teacher showed us his standardized test scores in math, I noticed a concerning lack of growth over the year or two. It wasn't the place to bring this up in front of my child. Instead, I sent the teacher an email afterwards; as a result, we've started a dialogue about strategies for improvement. This conversation needed to happen, but it could have spoiled any positive impacts if done at the conference.

Parents play an important role at the Student Led Conference

You are true partners in your child's learning and growth, and student-led conferences provide you invaluable opportunity to stop, sit and really hear who your child is, and who they want to be. Your student will tell you what they're proud of, and what they want to learn about. Especially for young adolescents and middle grades students, that's not a conversation that frequently happens organically. Make the most of the time they're taking to open up to you, and respond with support, kindness and undivided attention. Student-led conferences are opportunities for both you and your child to connect, and feel empowered. It's great for both of you to be in the room.

Educators, what other advice could you give parents to prepare for their child's student-led conference?

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The Parent's Role in a Student-Led Conference : Innovation: Education

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In recent decades, schools have turned the table on the traditional parent-teacher conference. More and more, schools are engaging the student and putting him or her in the driver's seat at this learning conversation. A student-led conference (SLC) can be a beautiful thing. But parents sometimes struggle to understand them.