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IN our pool we are developing now a series of mentor trainings to have more continuous support for ESC-mentors.

Basic training for new mentors;

Update training for mentors who did not do basic training, but are active in the field for a while;

Deepening training: diving deeper in a relevant topic, like volunteers' wellbeing, or relationship/boundaries(with volunteers, with the organisations, tutor, etc.);

Intervision: sharing challenges: case-studies.

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Additional TEC activities for volunteers

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Additional TEC activities for volunteers

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Besides the regular Pre-D, OA, MT and AE., we have developed some additional TEC activities for long term and short term volunteers most of them, young people with fewer oppotunities:

- For short term group ESC we have On-the-spot Pre-departure Training (4 hours)

- For organizaton that host more than 6 Short-term volunteers, that start at the same time, we go on the spot and deliver OA for them (1 day)

- For one organisation that continously has short term volunteers, we developed the 'tailor-made' online OA (per volunteer we have 1,5-4 hour collective + 1 hour indiviual training). This tailor-made OA can be for 1 single volunteer, upto 4 volunteers.

- for volunteers going to the Caribbean part of the Netherlands, we do online OA training. Usually we have 2-3 hosting organisations from Aruba and Curacao)

- within our pool we are now developing digital pre-depature training modules, probably using INSTA course and materials made by (ex) volunteers.This can be combined with a residential course, but can aslo be a stand alone. It is just under construction and should be finished by May 2024.

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QL Holders Event 2023 Agenda Running order

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On Arrival Training Sample training grid

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1. On Arrival and Mid Way training Logistics and plans

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I didn't find an option to add a separate box for Slovenia so I'm adding our practises here. NA SI02

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Example of Online On-Arrival training outline

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Example of Online On-Arrival training outline

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Example of on-site On-Arrival training outline

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Example of on-site On-Arrival training outline

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Report of our last On-Arrival and Mid-Term training

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Report of our last On-Arrival and Mid-Term training

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20220713_On- Arrival Training - June 2022 - Destelheide

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Training for ESC accredited NGOs in Lebanon

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Training for ESC accredited NGOs in Lebanon

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I could not find any specific agendas or tools that are being used to help mapping different TEC activities but I would be more than happy to share some personal experience or reach out to the NA.

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For several years we organized OAT together VOLUNTEER + MENTOR (5 days for volunteer and 3 days for mentor, everyone arrived on Friday, but mentor left on Sunday)

(Picture is illustrative)

Content mainly was very similar to the program above, but first 3 days there was more non-formal education activities where volunteer and mentor was building the trust between each other.

Additionally to program above :

mentor role was to support volunteer, setting the learning goals and have a time where they build agreement on how they will work with each other (expectations from each other, boundaries, future activities together)

“Welcome to Latvia” evening was organized by mentors for volunteers

And Intercultural evening volunteers organized for volunteers.

The reason we stopped this --> Sometimes mentors was mentors for many years or had a multiple volunteers, therefore not always all mentors were present in the training. For the volunteers who arrived alone sometimes felt left behind.

Missed benefit - mentors were better prepared to support the learning process along the way and educated about program guidlines, therefore better better in conflict solving. Relationship between mentor with volunteer was established.

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2-3 days training. Program covers:
- welcoming and expectations
- ESC program and project timeline
- Solidarity concept
- role of mentor
- learning and non-formal learning
- learning and practicing mentoring methods (active listening, coaching, cards, mapping, SMART goals)
- learning recognition (Youthpass)
- sharing experience and challenges so far
- conflict resolution, basic of non-violent communication

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National NA organise training for mentors, Solidarity Corps network activities for the associations, meeting of exchange of good practices for local associations

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Regional OAT in South Med for volunteers 

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Regional OAT in South Med for volunteers 

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Regional OAT in South Med for volunteers in Egypt, Lebanon, Jordan, and Palestine - this version was done in August 2022 Online

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Training 𝐟𝐨𝐫 𝐨𝐫𝐠𝐚𝐧𝐢𝐬𝐚𝐭𝐢𝐨𝐧𝐬 𝐢𝐧𝐭𝐞𝐫𝐞𝐬𝐭𝐞𝐝 𝐢𝐧 𝐣𝐨𝐢𝐧𝐢𝐧𝐠 𝐭𝐡𝐞 𝐄𝐮𝐫𝐨𝐩𝐞𝐚𝐧 𝐒𝐨𝐥𝐢𝐝𝐚𝐫𝐢𝐭𝐲 𝐂𝐨𝐫𝐩s

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Training 𝐟𝐨𝐫 𝐨𝐫𝐠𝐚𝐧𝐢𝐬𝐚𝐭𝐢𝐨𝐧𝐬 𝐢𝐧𝐭𝐞𝐫𝐞𝐬𝐭𝐞𝐝 𝐢𝐧 𝐣𝐨𝐢𝐧𝐢𝐧𝐠 𝐭𝐡𝐞 𝐄𝐮𝐫𝐨𝐩𝐞𝐚𝐧 𝐒𝐨𝐥𝐢𝐝𝐚𝐫𝐢𝐭𝐲 𝐂𝐨𝐫𝐩s

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Advanced Training course for organisations holding ESC quality Label

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Advanced Training course for organisations holding ESC quality Label

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Old version of the in-presence TEC for volunteers

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A very important concept underpinning our Training, is that we try to create and facilitate opportunities for the volunteers to discover their own learning needs and priorities.

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A very important concept underpinning our Training, is that we try to create and facilitate opportunities for the volunteers to discover their own learning needs and priorities.

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Due to Covid 19 circumstances, last 2 years OAT and MT were mainly transferred to online setting. This February we had the last ones. Since than, a few of WB hosted volunteers were sent to another NA (Croatia) to TCs. This situation is heavily influenced by the Commission discission reflected in PG on the status and possibilities for WB countries for participation in the program.   As the number of volunteers continue to decrease since the new program was introduced, all TECs for volonteers are completely tailor made for the given group. What is uploaded is just a suggested, not obligatory agenda.

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On Arrival residential training agenda, November 2021

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On Arrival residential training agenda, November 2021

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One on one check in talks with each volunteer called the coffee chats. We started doing them in the online training during the pandemic because we missed the informal check in chats during coffee breaks, lunches, etc and now we we also plan 10 to 15 min with each individual volunteer in the residential trainings

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We have an online kick-off meeting of 3 hours 1 week before the volunteers come and that is focused on getting to know each other and feeling part of the group and the training. In this meeting we ask the volunteers what their (learning) needs and questions are and then we make the programme based on that.

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In the Czech NA, we have several different training providers who are selected for each training. They have to follow a list of topics that should be a part of the training program but the implementation is up to them. Therefore, the trainings can vary depending on the team of trainers.

Both OA and MT are organized from Monday late afternoon till Friday morning and have a maximum of 20 participants.

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Our NA is leading a group of 52 trainers that are in charge of all ESC and E+ programs. 12 of them are specialized in the ESC events, including projects’ writing workshops, mentoring, coaching, projects' management...etc. When necessary the trainers from other domains are supporting the ESC trainers’ team.

The actual agendas of these two events were developed to be implemented online in April 2020. In that period we have tried to adapt the face to face versions to online limitations.

Since then we have organized monthly OAT and MTE in this virtual/ digital format.

After all this time we have seen the level of the enthusiasm for online learning decreasing, but at the same time we also have realized that many aspects of the OAT online helped the volunteers to have the right info and tools for their own personal development and for their capacities to handle the ESC projects challenges.

The plan is to refresh this strategy starting with September when we will keep just OAT online and MTE will start to be organized face to face in different places in Romania.

We are hosting a large number of volunteers in our country. In some periods we can have 60-90 volunteers for one event.

Every group is led by two trainers.

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NA also organize Solidarity projects' training where programme depends a bit on the group composition and competence. In addition @Keep it real - for project new comers. 

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NA also organize Solidarity projects' training where programme depends a bit on the group composition and competence. In addition @Keep it real - for project new comers. 

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We also organize Follow-up yearly meetings where youngsters reflect on their experiences, unwidn if experience was bad and see where they can apply the knowledge and skills in Lithuania. 

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We also organize Follow-up yearly meetings where youngsters reflect on their experiences, unwidn if experience was bad and see where they can apply the knowledge and skills in Lithuania. 

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We combine final event for volunteers and the one for organizations  - they are held in the same venue at the same time, but different working rooms with different trainers and NA representatives. It lasts for two days and on the second day we have joint session for 2 hours where organizations and volunteers meet each other and exchange experiences and advices which has been a great practice example and valued part of FE for both organizations and volunteers

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No fixed agenda here either, every trainer brings their own specialty and knowledge. Adjustments can be made during the training if the situation demands it.

There are some guidelines and common elements, though:

Venue: youth hostel, centrally located

OAT: 5 days + 3 hr online kickoff meeting

- participants bring a video of their project
- rights and duties of an ESC volunteer
- group work (project planning, execution and presentation)
- setting learning goals and reflection on them + introducing Youthpass
- Dutch culture and intercultural learning
- workshops (e.g. facing fears, handling rejection, self defense etc.)
- group dinner @ restaurant

MTE: 3 days

- how am I doing in my project (learning goals)
- Q&A with the NA
- city safari
- focus in my project

AE (mentor meeting): 24 hours

- (obligatory for all mentors of newly accredited organisations)
- Q&A with the NA
- defining a mentor's role
- mentorship in practice
- intervision

AE (network- and information meeting): 4-6 hours

- programme updates
- workshops (priorities, mental health, language support etc.)

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Since we have various separate training providers in Germany who implement TEC trainings on behalf of NA, there is no general agenda, material or tools. We have great freedom in the implementation depending on the training provider.

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This is given to participants of on-arrival trainings in Spain. It was designed for EVS but perfectly useful for ESC (only update the key competences names because they were slightly changed in 2018).
https://www.salto-youth.net/tools/toolbox/tool/evs-learning-notebook.1665/

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Aims of the tool

1. To support the EVS volunteers and their organization in reflecting about their learning processes during their services.

2.To promote the knoweledge of Youthpass as an strategy of the Youth in Action Programm for the recogniticon of the learning processes and outcomes in non-formal edution.

Description of the tool

This notebook is not compulsory for volunteers but give tips for planning and gathering up the experiences and learnings during their services.

The notebook proposes different methods to gather and reflect about their learning processes.

This notebook has three parts divided by different colours and symbols:

GREEN PAGES - INFORMATION: To clarify concepts and encourage to learn more about each subject suggesting links, alternatives, etc.

BLUE PAGES -REFLECTION: To encourage to reflect accordingly on different moments of EVS.

ORANGE PAGES - CALENDAR: An agenda to plan and gather up important moments that volunteers are living.

This notebook is edited in Spanish and English.
The notebook can be found in the web page of the Spanish National Agency: http://www.erasmusplus.injuve.es/materiales/materiales.html?categoryfolder=/modules/downloads/materiales/4.Manuales/

Disclaimer

SALTO cannot be held responsible for the inappropriate use of these training tools. Always adapt training tools to your aims, context, target group and to your own skills! These tools have been used in a variety of formats and situations. Please notify SALTO should you know about the origin of or copyright on this tool.

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1. To support the EVS volunteers and their organization in reflecting about their learning processes during their services. 2.To promote the knoweledge of Youthpass as an strategy of the Youth in Action Programm for the recogniticon of the learning processes and outcomes in non-formal edution.

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Please use this form to upload your TEC training agenda (On Arrival, Mid Term, Final Events, Pre-departure, Other events)

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Please use this form to upload your TEC training agenda (On Arrival, Mid Term, Final Events, Pre-departure, Other events)