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Siti Nur Aishah Binti Julpin

289646

Bachelor of Technology Management with Honours (Minor: ICT)

Practicum Duration: 17 March 2025 to 19 September 2025 (6 months)

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1. Stepping In

Met with Company Supervisor, Mr. Mohd Hadzrul Bin Tahamit, Chief Clerk (CC) at the District Office.

An overview of all departments within the District Office was provided. After reviewing the resume and degree transcript, assignment to the Administration Department was given, with information that rotations through different departments would occur on a monthly basis.

2. Day Conclude Early

Permission to leave early at 4:00 PM was granted, as the PDLD staff had been dismissed earlier to prepare for the Iftar event with Dato’ Rosmadi Datu Sulai (Secretariat SMJ).

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Company Name: Lahad Datu District Office

Company Address: Pejabat Daerah, Peti Surat 60165, 91111 Lahad Datu, Sabah.

Telephone: 089-881177

The Lahad Datu District Office is a government administrative body under the Sabah State Government, operating under the Ministry of Rural Development (KPLB). It is responsible for the management and coordination of administrative functions, development planning, and public services in the Lahad Datu district. The office plays a vital role in ensuring the effective implementation of government policies and programs at the district level and serves as the primary liaison between the state government and the local community.

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Name: Assoc. Prof. Dr. Zulkifli Mohamed Udin

Department: Technology Management

Phone Number: 049286977

Email: zulkifli@uum.edu.my

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1. Role Briefing

Due to the Chief Clerk, Mr. Hadzrul’s, busy schedule on Monday, a briefing regarding the rules for interns at PDLD could not be conducted. The briefing was therefore held today.

2. Position Allocation

Assignment to the Administration Division as a Multimedia & Administration Intern was given.

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1. File Management Assignment

Assigned to support the File Unit, with duties including making copies of essential meeting documents and ensuring their distribution to the designated recipients as stated in the letters.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Event Performance Planning

Participated in brainstorming ideas for the dance performance to be presented during the Iftar event attended by the District Officer (DO).

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1. Administrative Assistance

Assisted the administrative staff in compiling and organizing the recipient list for the Program Perumahan Rakyat Termiskin (PPRT) Sawit Kinabalu Plantation dividends to ensure accurate distribution.

2. Event Performance Planning

Participation in a dance practice session with fellow interns and staff members for the performance during the Iftar event attended by the District Officer (DO).

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1. Operational Assistance

Assisted in the distribution process by guiding recipients to their designated counters based on their assigned numbers.

2. Event Performance Planning

4.00 p.m. preparation for Majlis Berbuka Puasa bersama Pegawai Daerah

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Iftar Programme with the District Officer and Staff, Lahad Datu District Office

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✨SPECIAL EVENT✨          24 March 2025 (Monday)

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✨SPECIAL EVENT✨          24 March 2025 (Monday)

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1. Introduction

The event was organized by Tuan Firuz Idzualdeen @ Benetty B. Mohd Dzul, the District Officer, to provide an opportunity for staff and internship students at the District Office to break fast together.

The program commenced with an opening dance performance, followed by the presentation of “duit raya” by the District Officer. Various musical performances by the staff were also held, and the event concluded with the breaking of the fast.

2. Findings & Observations

Strengthened rapport and teamwork among staff and interns.

Provided an opportunity to understand workplace culture and foster good relationships.

Encouraged a sense of belonging and appreciation among participants.

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1. Operational Assistance

Assisted in the distribution process by guiding recipients to their designated counters based on their assigned numbers.

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1. Operational Assistance

Assisted in the distribution process by guiding recipients to their designated counters based on their assigned numbers.

2. Hari Raya Visual Project

Assigned by the Chief Clerk (CC) to design three types of Hari Raya Aidilfitri posters representing the District Officer (DO). The task was successfully completed prior to the lunch break.

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1. Operational Assistance

Assisted in the distribution process by guiding recipients to their designated counters based on their assigned numbers.

2. Event Backdrop Design (Hari Raya)

Assigned by the Chief Clerk (CC) to design three types of Hari Raya Aidilfitri posters representing the District Officer (DO). The task was successfully completed prior to the lunch break.

Assisted with office decoration in preparation for the Hari Raya Aidilfitri celebration.

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1. Operational Assistance

Assisted in the distribution process by guiding recipients to their designated counters based on their assigned numbers.

2. Event Coverage Video (Hari Raya)

Assigned by the Chief Clerk (CC) to design three types of Hari Raya Aidilfitri posters representing the District Officer (DO). The task was successfully completed prior to the lunch break.

Assisted with office decoration in preparation for the Hari Raya Aidilfitri celebration.

Assigned to produce a Hari Raya video for the Lahad Datu District Office. Footage was recorded throughout the day, capturing staff preparing for the celebration and delivering their festive greetings.

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1. Payment Procedure Briefing

Practical students were requested to attend a briefing session at the Accounts Unit regarding the documentation required for allowance payment by the State Treasury Department (JBN).

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Open House Event

In the afternoon, all staff and interns attended the Hari Raya open house event.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Fire Victim Assistance

Assisted the Accounts Unit in completing forms for victims affected by fire incidents in 2024.

Assigned to contact the victims and arrange their presence at the District Office on 9 April 2025 to sign the respective forms prior to approval of fire disaster financial assistance.

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1. Fire Victim Assistance

Assisted the Accounts Unit in verifying recipients of fire disaster assistance.

2. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Farewell and Birthday Gathering

In the afternoon, a small gathering was organized by the staff to celebrate the upcoming completion of the internship for the practical students next week, as well as the birthdays of staff and interns born in April.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Madani Celebration Prep

Staff members and internship students participated in a preparation session for the welcoming performance at the Madani Hari Raya Celebration Program.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Madani Celebration Prep

Staff members and internship students participated in a preparation session for the welcoming performance at the Madani Hari Raya Celebration Program.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Madani Celebration Prep

Staff members and internship students participated in a preparation session for the welcoming performance at the Madani Hari Raya Celebration Program.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Madani Celebration Prep

Staff members and internship students participated in a preparation session for the welcoming performance at the Madani Hari Raya Celebration Program.

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✨SPECIAL EVENT✨           19 April 2025 (Saturday)

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✨SPECIAL EVENT✨           19 April 2025 (Saturday)

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1. Introduction

ESSCOM served as the secretariat for the 2025 Madani Hari Raya Celebration Program. The event was graced by the presence of YB Datuk Seri Panglima Dr. Joachim Gunsalam, Deputy Chief Minister of Sabah and Minister of Industrial Development and Entrepreneurship, representing the state government, and YBhg. Dato’ Haji Abdul Halim bin Haji Abdul Rahim, Secretary General of the Ministry of Home Affairs, representing the federal government.

Our team performed a welcoming presentation at approximately 10:00 a.m.

Each department set up food booths offering a variety of dishes, all highlighting the theme of traditional Sabahan cuisine.

2. Findings & Observations

As an intern, I had the opportunity to observe the overall management and coordination of the 2025 Madani Hari Raya Celebration Program by ESSCOM. I learned the importance of thorough event preparation, effective teamwork, and clear communication when handling presentations and public interactions.

I also gained practical experience in organizing and managing food booths, ensuring they were well-structured and appealing to visitors. This experience enhanced my understanding of event logistics, crowd management, and collaboration between different departments to achieve a successful event.

Overall, the program provided valuable insights into professional event management and strengthened my practical skills in teamwork, planning, and public engagement.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

# data[].attributes.body
1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

# data[].attributes.body
1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

# data[].attributes.body
1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Open House Event

In the afternoon, all staff and interns attended the Hari Raya open house event.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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Name: Mohd Hadzrul Bin Tahamit

Department: Administrative Unit

Phone Number: 012-404 9055

Designation: Cheif Clerk

Email: MohdHadzrul.Tahamit@sabah.gov.my

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Diplomatic Courtesy Visit

Courtesy visit by the Consulate of the Republic of Indonesia to the District Officer.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Festival Preparation Activity

Community clean-up activity organized by the District Office at Dewan Perdana Lahad Datu in preparation for the 2025 Lahad Datu District Kaamatan Festival.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Event Backdrop Design (Kaamatan)

Designing the backdrop for the Official Opening Ceremony of the 2025 Lahad Datu District-Level Kaamatan Festival.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

Assisted the staff in drafting an official letter related to the Kaamatan celebration.

2. Event Backdrop Design (Kaamatan)

Reviewed the billboard design under the supervision of the Assistant District Officer (ADO).

Implemented necessary amendments based on feedback received during the review.

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1. Operational Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

Assisted the staff in drafting an official letter related to the Kaamatan celebration.

Assisted staff in preparing the salutation for the Sodop Pintutungan Unduk Ngadau event.

Assisted staff in drafting invitation letters for the list of contributors.

Assisted staff in preparing official correspondence related to the Kaamatan Festival

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✨SPECIAL EVENT✨         9 May 2025 (Friday)

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✨SPECIAL EVENT✨         9 May 2025 (Friday)

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Sodop Pintutungan Unduk Ngadau sempena Sambutan Perayaan Pesta Kaamatan Peringkat Daerah Lahad Datu tahun 2025

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✨Special Event✨               11 May 2025 (Sunday)

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✨Special Event✨               11 May 2025 (Sunday)

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Opening Ceremony of the 2025 Kaamatan Festival Celebration for Lahad Datu District

Announcement of the winner of the 2025 Unduk Ngadau Kaamatan

Announcement of the winner of the 2025 Kadadangan Lalahing Dazanak Competition

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Stakeholder Correspondence on Kembara Kasih Initiative

Assistance provided in drafting official correspondence to relevant stakeholders concerning the Men’s Well-being Program in conjunction with the 2025 Kembara Kasih initiative organized by the Ministry of Women, Family and Community Development (KPWKM).

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Event Certificate Design (Kaamatan)

Designing certificates for committee members and secretariat involved in the organisation of the Kaamatan Festival.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Event Certificate Design (Kaamatan)

Designing certificates for committee members and secretariat involved in the organisation of the Kaamatan Festival.

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1. Operational Assistance

Assigned to assist with the registration process for the Men’s Well-Being Program held in conjunction with the 2025 Kembara Kasih initiative organized by the Ministry of Women, Family and Community Development (KPWKM) at the Marine Police Operations Headquarters Hall in Lahad Datu.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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28 & 29 May 2025             (Wednesday & Thursday)

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28 & 29 May 2025             (Wednesday & Thursday)

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Official ID Card Development

Designed the identification card and, upon approval by the District Officer, entered the required data into the designated template.

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Report duty at 8.00 a.m.

Continue with duties as usual.

Dismissed at 5.00 p.m.

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Report duty at 8.00 a.m.

Continue with duties as usual.

Dismissed at 5.00 p.m.

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Report duty at 8.00 a.m.

Continue with duties as usual.

Dismissed at 5.00 p.m.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. Coordination of Staff Photoshoot Session

All staff were scheduled for an ID card photoshoot session.

Assigned to manage and guide the female staff during the session and to ensure the process proceeded smoothly in accordance with the given instructions.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. East Coast District Offices Staff Sports Event - Assistance in Meeting Management

Assistance provided to Chief Clerk, Mr. Hadzrul, in handling the meeting for the 2025 East Coast District Offices Staff Sports Event and preparation of the meeting minutes.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

Assisted administrative staff in preparing official letters.

2. East Coast District Offices Staff Sports Event - Minutes Preparation

Prepared minutes for the previous meeting.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. East Coast District Offices Staff Sports Event - Assistance in File Management

Arranged and prepared the files for the East Coast District Offices Staff Sports Event in support of meeting management.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

2. East Coast District Offices Staff Sports Event - Assisted in drafting the budget

Assisted staff in preparing the programme budget, which was submitted to the District Officer for the upcoming meeting.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.

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1. Administrative Assistance

Assisted the Administration Department in carrying out various management tasks to support daily operations.