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we are starting a new unit to have a meeting with the head of department to plan a meeting for a educational historical trip we will be using teams and email to communicate

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We are using this channel to organize team meetings, also communicating with our team we are also using email to communicate with our team I will be attaching files such as sharing my agenda with everyone involved in the meeting and uploading documents such as risk assesments and a budget plan so that everybody in my team has access to these files.

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here we have used emails within our team to keep communication consistent. This was effective because you can add everyone in one email and you can also received a notification when communication has been sent. This helped us when planning our trip .

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This is a page we created on teams so that we can keep everything together when planning a meeting. a good and effective example of this is that we used the channels feature to separate different topics, E.G Budget, agendas, travel and risk assessments. Here you can see an example of where we shared files in the Meeting agenda channel so our work and data is organized.

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we have used teams to invite the head of department ,using a calendar ,invite to inform them of the time and date of the meeting 

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I am unable to upload the video of the meeting to my padlet

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1.what made my commutation clear and effective.

I used teams and emails to talk to my class and sending out messages to my class or my teachers I also did a meeting about a trip , I've also sent a email out to a teacher . This was effective because having the use of teams and emails allowed everyone to receive notifications, set reminders and create channels. when setting up a meeting this was effective so everyone knew exactly when the meeting was and when using email it was good because we were able to attach everyone in one email so everyone can follow the same conversation.

/ what can I improve for next time

next time when we have a group meeting I could improve on using 2 computers but going into a different room with one so it doesn't echo and disturb the meeting. when the meeting took place our whole team was in one room, but due to there being 10 of us we sat around two laptops instead of one. this posed challenging due to the laptops frequencies picking up on one another, next time we could facilitate the meeting with either one lap top or maybe even use the interactive whiteboard so we don't have the issues with the connection between the two laptops.

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what makes a meeting effective / inefecctive concept map 

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what makes a meeting effective / inefecctive concept map 

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Here I have gave a few examples of what could make a meeting effective/ineffective.

For example if we look at digital technologies.

An effective meeting would be having everyone invited on teams with the meeting set up prior to the meeting ensuring everyone has a notification sent to them before the meeting takes place. Where as an ineffective example would be not having the meeting set up on teams and then wasting time inviting everyone individually before the meeting.

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what can go wrong in a meeting and how to prevent it ( what if scenario )

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what can go wrong in a meeting and how to prevent it ( what if scenario )

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on this one I wrote all the what ifs - this is where i identified what could go wrong in a meeting whilst using digital communications, for example when using teams what would my back up plan be for our meeting if the internet went down, this could be a common issue when using digital technologies for communications.

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on this one I  wrote about what a tech support role does i also made the poster as if i was looking to hire someone to be a tech support in meetings  

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Creating channels is a good way to keep your work in one place so that it is all in one place for example you can go on and talk to your group and your work can be set into different channels.

sharing files this keeps everyone up to date and so they know what needs to be done we can also share articles or any other important documents

using @mentions to either speak to someone individual or you need to ask them something so they know your speaking to them for example this can be used to notifying the group to inform them on any changes .

Using reactions, this is a good way of not typing ,you can just put a thumbs up or a thumbs down so they can just react but in a emoji, However they can be perceived differently by different people .

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location angel and cai

Trip to St donats on the 10th march

we are leaving Colcot road college at 9:15 am

Budget Jake and Jac

we have a excel document and we have shared it on teams page and we can share it to Lucy in the meeting

Transportation Hannah and Kiera

We need to talk about how many people are coming on the trip what staff are able to drive the mini bus and do they have the correct license

Risk assessment molly and meg

identifying protentional risks and mitigating

staff assessment adam and Ieuan

talking about how many learner are in the class , who is available to supervise that day ,asking lucy to check timetables.

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Meeting notes

transportation

10 students and 2 staff

We are using bus rental from days rental bus which is a 12-seater

We will be leaving at 9:15

Bethan will pick up keys from the reception and let the states team know the bus registration

Nathaniel rogers has raised the STARN pot and put it on to yooz

Cost of mini bus is £90.58 vat tax is £18.12=108.70

Question for Lucy

Have we paid for the bus

When will it arrive at college