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Cash requisition to be made 3 days in advance.

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Safe _ Staff's house (Finance Officer)
Key _ Director
Passcode _ Cashier

Recommendation : Safe passcode need to be changed.
Weekly cash count is recommended for the time being.

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Salary payment will be paid in cash for the time being.

Recommend to have a memo (justification letter) to pay the salary in cash for defined period with SMT approval. 6 months time frame is recommended and can extend depend on the situation.

Note _ Bank transfer is recommended when the bank issues is settled in country.

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Straight Line Method
Purchase cost of 600,000 MMK– estimated salvage value of 100,000 MMK= Depreciable asset cost of 500,000 MMK. 1 / 5-year useful life = 20% depreciation rate per year. 20% depreciation rate x 500,000 MMK depreciable asset cost = 100,000 MMKannual depreciation

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Saving account to link with current

Do Not sign on Blank Cheque

Recommend to start using Ibanking for time efficient.

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Status Quo

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Money Counting Machine

Adobe License version

Drive service (google, dropbox, cloud)

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Goods _ 500,000 MMK and above (bid analysis with 3 quotations)
Professional Service _ 5 to 10 lakhs (2 quotes)
10 lakhs and above (3 quotes)
Tailor made CFP template to develop by SMT for HRLC.

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3,000,000 MMK is allowed in the policy. However, cash in hand amount is more than approved figure due to current banking issues in Myanmar. Donor transfer using hundi money transfer service.
Cash Safety _ Safe key is hold by Cashier and Password is kept by Finance officer.
Security guard is recommended if big amount of cash is kept in safe. good to have justification letter (memo) which mentioned that having the cash amount (figure) in safe with defied period and SMT approval
Note : Password must be known only by Finance officer.

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staff member to open Kpay account with provided phone number and top up maximum 10,000 MMK per month. Evidence (screenshot) is needed to claim the communication charges.

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If travel start before 12 PM, will get the perdiem for full day and after 12 PM, half day perdiem will be paid. The same rule apply for the return trip.

Updated Perdiem rate for offline activity/travel

Normal rate _ 12,000 per day

Remote area rate _ 18,000 per day

For Online

Participant allowance _ 10,000 MMK for full day

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removed quarterly allocation from manual

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Annual Organisational budget start planning from 1st week of Aug

Submission to SMT for Review date moved to 4th week of Aug

Approval Date from Board moved to 4th week of Sep

Recommended to have organisational audit in every 3 years

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The e-receipts(voucher) sent or received by supplier must be cc to Finance person and Programme manager.
The programme staff who send out the voucher mush clearly mentioned the activity title and description in subject line.

1. Identify specific transactions that HRLC is willing to conduct by electronic means;

2. Identify specific transactions that HRLC will never conduct by electronic means;

3. Specify the manner and format in which electronic records must be created, generated, sent, communicated, received, and stored, and the systems established for those purposes;

Email Approval ???
(Activity name, Description, Amount, etc)
Supporting documents _ to attach the screenshot of cash transfer by project staff
Tip- recommended adobe license version for e signature
Do Not use Jpeg version of signature.

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All the office and administration budget needs to get approval directly from Director.
For the activity budget, Programme Manager can approve up to 1,000,000 MMK according to the quarterly budget plan which is already approved by Director. All the expenses over 1,000,000 MMK need approval from Director
To conduct monthly budget monitoring

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100,000 is allowed and need to settle monthly even if there is cash balance or as soon as the amount is used and new requisition is needed.
Any disbursement exceeding MMK 50,000 per receipt shall pass through the regular cash requisition process.