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Video: Accessing Meeting Attendance Reports

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Video: Accessing Meeting Attendance Reports

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Video: How To Schedule A Meeting Using A Meeting Template

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Video: How To Schedule A Meeting Using A Meeting Template

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All external zoom meetings require registration. Registration creates an automatic report of who registered, Which is accessible afterwards to compare against the attendance records.

Note: Meeting reports are automatically deleted 30 days after their scheduled date.

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1. Sign into the zoom account that hosted the meeting

2. On the left hand side of the screen navigate to Account Management > Reports.

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A list of upcoming and previous meetings will be generated. You can search by time range or meeting ID.

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Click Generate in the last column. You can also use the check boxes to select multiple meeting then click Generate at the top.

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Zoom will redirect you to the Report Queues tab where you can download the report as a CSV file.

The registration report file will contain all the data required during registration.

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Zoom automatically records all meeting participants in a usage report.

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1. Sign into the zoom account that hosted the meeting

2. On the left hand side of the screen navigate to Account Management > Reports.

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In the Usage Reports tab, click Active Hosts

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In the Usage Reports tab, click Active Hosts

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A list of previous meetings will be generated. You can search by time range for any meeting that occurred in the past 30 days.

Once you've located the meeting, scroll to the right.

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The Participants Column is a hyperlinked number indicating the total number of attendees during the zoom meeting.

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Click on the number in the Participants Column

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Click on the number in the Participants Column

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Selecting this number will open a pop-up window that contains the user information for each meeting attendee. Selecting the export button will download this meeting data in a CSV file.

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Four roles are available for meeting attendees: host, co-host, alternative hosts, and participants. The role that you have in a meeting is designated by the host.

Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting.

Co-hosts: Shares most of the controls that hosts have, and must be assigned by the host during the meeting. The co-host can not start the meeting.

Alternative hosts: Shares the same controls as co-hosts and can also start the meeting. Alternative hosts are assigned when the meeting is scheduled.

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Allows the host to control when a participant joins the meeting. Meeting hosts can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in.

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The waiting room screen for the Women's Centre will be customized with logo, title and description. The description will indicate the cut-off time for admittance to the gathering.

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Process for exporting and comparing attendance/registration

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1. Select the "Share Screen" icon at the bottom of your meeting window, which will bring up the Sharing menu, detailed in the next section.

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1. Only the host or co-host can enable Break-out Rooms, and only they can see the button at the bottom of their screen, shown below:

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2. From this menu, you may choose to share your entire desktop, or even just a particular application that is already running, etc. If you're sharing a video, be sure to enable "share computer sound" on the bottom left of this menu so everyone else can hear it too.

3. Under the "Advanced" tab in the Sharing menu, you can choose to share only your audio, and other options.

4. Under the "Files" tab, you can choose to share a file from you Dropbox, Google Drive, etc.

5. Once you've made your selections, hit "Share" and the sharing will begin.

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6. Once sharing begins, note the toolbar at the top of the screen. Here you can stop sharing (the red button), or pause, etc. You can even start a new share from there as well, allowing for things to flow smoothly.

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2. Once the Rooms have been enabled, a dialog box will pop up, prompting the host/co-host to assign rooms manually or have Zoom do it automatically. Click "Create Breakout Rooms" to proceed.

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3. Once the rooms have been created, it is possible to exchange members between groups as needed, using the controls provided.

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4. Once the rooms have been arranged to the desired composition, click "Open All Rooms". The participants will be prompted to join the rooms, leaving the current session empty.

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5. Note that a host or co-host can join any room or switch between them as desired. Use the "Join" button to join the desired room:

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6. You can use "Broadcast a Message to All" to send a message to all participants if desired.

7. Finally, when you wish to close the rooms, click "Close all Rooms". Participants will be informed that their rooms will be closing in one minute, and they can return to the original meeting:

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1. Launch Zoom app. Usually when you share your screen, it does not show your own Zoom session to the recipient. This is so they can see what else is on your desktop without Zoom getting in the way! To share Zoom itself, you have to enable it in the "Settings" section of the Zoom app. It's the icon shaped like a gear in the top right:

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2. Once you've opened up the Settings, check the Share Screen section for a box to click that says "Show Zoom windows during screen share". Chances are the box isn't even there, so you can't click it!

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3. If the box isn't there to click, go to zoom.us in your web browser and log in as the same user you log in as with the app:

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4. Go to the Settings section, followed by Meeting Settings and In Meeting (Basic):

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4. Turn on the option called "Show Zoom windows during screen share":

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5. Close both the browser Zoom session and the Zoom session app if it's still running. Restart the Zoom app. Repeat steps 1 and 2 to make sure that the changes have taken effect. It may take a minute, so be patient. Now the app settings should display the option to "Show Zoom windows during screen share", and it will already be enabled, as shown below:

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1. From the Zoom page, go to the "Meetings" button, as shown below:

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2. At the right of the screen, you'll see a tab marked "Meeting Templates". Click it:

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3. Now you can see the available templates on the screen. You can save up to 40 templates! Click the template you'd like to use:

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4.You can use this page to change the title, change the time, require a a password, and so on:

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5. At the bottom of this page, there is the "Save" button. When you're done, click it and the meeting will be saved under Meetings:

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6. From the Meetings section, you will be able to see your newly created meeting. Click on its name, which is shown as a blue link like the one shown below as "Staff Zoom Meeting":

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7. From this page, you can add the meeting to any of the available calendar utilities shown. To send an invitation, copy the link, or use the "Copy Invitation" function, shown below. You can then paste the invite into an email, or whatever other messaging app you have access to. That's it!