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‘Post award’ folder – link to new Microsoft form – should not be disrupted in case of change to workflow created with ISS

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4. What are key documents / info we all need access to?

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4. What are key documents / info we all need access to?

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- Relevant R&KE contacts
- Individual team spaces
- Costings
- Overall Map of the categories
- Guidances and/or Useful links
-....

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start with clean up of the document and filing structure, create sub folders, get rid of duplicate and empty folders at top level, save the stand-alone files somewhere. remember you can 'copy' or 'move' - the previous one will duplicate the file in case it needs to be in more than one place

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start with clean up of the document and filing structure, create sub folders, get rid of duplicate and empty folders at top level, save the stand-alone files somewhere. remember you can 'copy' or 'move' - the previous one will duplicate the file in case it needs to be in more than one place

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- Version Control

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Info relating to Team Meetings/Team work

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Info relating to Team Meetings/Team work

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and for these, we use Sharepoint a lot and like it

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1. Why don't you use the SharePoint site?

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1. Why don't you use the SharePoint site?

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Struggle to share files there,
Can't find things/links fast enough,
....

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5. What would make it easier for you to use it?

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5. What would make it easier for you to use it?

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Better links - Perhaps a Map? Could we use the Landing Page and turn it into that map?

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Eg. SAAS colleagues, Dain and Sustainability Team (Campus Management)...

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Eg. Community Leads, CRD, Project PIs

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1. Why don't you use the SharePoint site?
2. What information do you struggle to find?
3. Who else needs access to the documents you create (beyond you as an individual)?
4. What are key documents / info we all need access to?
5. What would make it easier for you to use it?

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Microsoft Teams guidance https://universityofwestminster.sharepoint.com/sites/00270/SitePages/Microsoft%20Teams.aspx

SharePoint help https://universityofwestminster.sharepoint.com/sites/UoWHelp

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Are these links useful? What is missing? What could be removed?

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https://universityofwestminster.sharepoint.com/sites/Resources/SitePages/Store-files.aspx

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- Identifying what spaces people are using
- Who are we collaborating with?
- What information are we sharing?
- Using the tools we have more effectively
- Not about replacing conversations with documents
- Agreement about where relevant documents go so that those who need access can find them
- What are the barriers to using tools more effectively?
- How can the team find a way to remove these barriers?