# data[].attributes.body
SB 1232 allows for a "advanced, standard ancillary payment" now. Here are some of the questions & answers regarding the new processes. If you have additional concerns, you may email me at vhay@occ.cccd.edu

# data[].attributes.body
As further guidance is issued by California Department of Social Services (CDSS) as pertains to SB 1232, the information contained herein may be updated, revised, edited, or removed. As official guidance is issued by California Department of Social Services (CDSS), the links will be posted at the bottom of this page. Also be aware that while CDSS establishes overarching regulations, county welfare departments may exercise some operational discretion or local control. For example, not all counties approve nontuition fees (e.g. College Service or Health Fees) as an allowable ancillary expense, while Orange County and Los Angeles County do.

# data[].attributes.headline
How do the Coast Colleges define full-time and part-time?

# data[].attributes.subject
How do the Coast Colleges define full-time and part-time?

# data[].attributes.headline
What is an "advanced standard payment" (ASP)?

# data[].attributes.subject
What is an "advanced standard payment" (ASP)?

# data[].attributes.body
Depending on how many units you're enrolled in, you are entitled to a set payment to cover the cost of textbooks, school fees, supplies, and other educational items.

# data[].attributes.headline
How much is the advanced, standard ancillary payment?

# data[].attributes.subject
How much is the advanced, standard ancillary payment?

# data[].attributes.headline
My PHOT class has "optional" equipment and lab fees. Are these expenses paid for by the county?

# data[].attributes.subject
My PHOT class has "optional" equipment and lab fees. Are these expenses paid for by the county?

# data[].attributes.headline
My advanced, standard ancillary payment was not enough to purchase all of my required textbooks and supplies. I turned in a request for additional funds to my worker. What is the timeframe the county has to issue the funds (whether an advance or reimbursement payment) to me?

# data[].attributes.subject
My advanced, standard ancillary payment was not enough to purchase all of my required textbooks and supplies. I turned in a request for additional funds to my worker. What is the timeframe the county has to issue the funds (whether an advance or reimbursement payment) to me?

# data[].attributes.headline
Are items such as art or photography supplies (paper, canvas, paint, brushes, etc.) allowed?

# data[].attributes.subject
Are items such as art or photography supplies (paper, canvas, paint, brushes, etc.) allowed?

# data[].attributes.headline
I've taken advantage of Priority Registration and sent my class schedule to my worker four weeks before the next semester begins. What timeframe is the county mandated to issue the funds to me?

# data[].attributes.subject
I've taken advantage of Priority Registration and sent my class schedule to my worker four weeks before the next semester begins. What timeframe is the county mandated to issue the funds to me?

# data[].attributes.headline
Can I get the standard payment and also ask the county to pay for all my books, too?

# data[].attributes.subject
Can I get the standard payment and also ask the county to pay for all my books, too?

# data[].attributes.headline
I enrolled in 9 units during Priority Registration, but added another 3 unit class a few weeks later. Am I now entitled to the $500 since I'm full-time?

# data[].attributes.subject
I enrolled in 9 units during Priority Registration, but added another 3 unit class a few weeks later. Am I now entitled to the $500 since I'm full-time?

# data[].attributes.headline
I bought everything required and have $98 leftover. Will my worker charge me an overpayment? Do I have to pay the money back?

# data[].attributes.subject
I bought everything required and have $98 leftover. Will my worker charge me an overpayment? Do I have to pay the money back?

# data[].attributes.headline
Can I sell back my textbooks and keep the money?

# data[].attributes.subject
Can I sell back my textbooks and keep the money?

# data[].attributes.body
Yes! All items purchased with county supportive services funds become your property to do with as you wish.

# data[].attributes.headline
Am I allowed to accept the advanced, standard ancillary payment and also request textbook service from EOPS or Guardian Scholars?

# data[].attributes.subject
Am I allowed to accept the advanced, standard ancillary payment and also request textbook service from EOPS or Guardian Scholars?

# data[].attributes.headline
What happens if I received the full-time ancillary payment, but then in the 10th week of the semester, I drop two classes and am now only part-time?

# data[].attributes.subject
What happens if I received the full-time ancillary payment, but then in the 10th week of the semester, I drop two classes and am now only part-time?

# data[].attributes.body
There are no financial consequences, so you don't have to pay any of the advanced, standard ancillary payment back. However, if your combined class and homework hours don't equal your family's minimum participation requirement, your case manager may assign you a "bridging activity".

# data[].attributes.headline
Does the campus bookstore accept my EBT card for textbook purchases?

# data[].attributes.subject
Does the campus bookstore accept my EBT card for textbook purchases?

# data[].attributes.headline
Do we still have to give our workers the Excel form to request the advanced, standard ancillary payment?

# data[].attributes.subject
Do we still have to give our workers the Excel form to request the advanced, standard ancillary payment?

# data[].attributes.headline
Do I have to turn in receipts to my worker?

# data[].attributes.subject
Do I have to turn in receipts to my worker?

# data[].attributes.headline
What happens if I'm registered for 14 units and my worker issues the full-time ancillary payment, but then I drop my classes before the semester actually begins?

# data[].attributes.subject
What happens if I'm registered for 14 units and my worker issues the full-time ancillary payment, but then I drop my classes before the semester actually begins?

# data[].attributes.body
When do I get the ancillary money from my worker?

# data[].attributes.headline
A calculator would help me in my math class, but it isn't required. I've used up the entire standard payment for fees and books. Now what? 

# data[].attributes.subject
A calculator would help me in my math class, but it isn't required. I've used up the entire standard payment for fees and books. Now what? 

# data[].attributes.body
What if I haven't received my advanced, standard ancillary payment?

# data[].attributes.headline
How do I get my advanced standard ancillary payment?

# data[].attributes.subject
How do I get my advanced standard ancillary payment?

# data[].attributes.body
Can I shop around and buy cheap books online, like through Amazon or Chegg (instead of buying from the campus bookstore)?

# data[].attributes.headline
If I don't need any books, do I still get the money?

# data[].attributes.subject
If I don't need any books, do I still get the money?

# data[].attributes.headline
My class doesn't need any textbooks, can I buy a printer instead?

# data[].attributes.subject
My class doesn't need any textbooks, can I buy a printer instead?

# data[].attributes.headline
Can I still request general school supplies?

# data[].attributes.subject
Can I still request general school supplies?

# data[].attributes.headline
Can I buy "optional" or "recommended" books?

# data[].attributes.subject
Can I buy "optional" or "recommended" books?

# data[].attributes.headline
What if I lose my receipt for a book/expense that went over my standard ancillary payment?

# data[].attributes.subject
What if I lose my receipt for a book/expense that went over my standard ancillary payment?

# data[].attributes.headline
Are mandatory, nontuition fees an allowable expense?

# data[].attributes.subject
Are mandatory, nontuition fees an allowable expense?

# data[].attributes.body
In Orange County, yes, they are. However, they are not inclusive of the advanced, standard ancillary payment and must be submitted separately on the county ancillary form.

# data[].attributes.headline
California Department of Social Services (CDSS) guidance: ACL 21-75E

# data[].attributes.subject
California Department of Social Services (CDSS) guidance: ACL 21-75E

# data[].attributes.headline
California Department of Social Services (CDSS) guidance: All County Letter 21-04E

# data[].attributes.subject
California Department of Social Services (CDSS) guidance: All County Letter 21-04E

# data[].attributes.headline
California Department of Social Services (CDSS) guidance:  All County Letter #21-04

# data[].attributes.subject
California Department of Social Services (CDSS) guidance:  All County Letter #21-04

# data[].attributes.headline
California Department of Social Services (CDSS) guidance: ACL 21-75

# data[].attributes.subject
California Department of Social Services (CDSS) guidance: ACL 21-75

# data[].attributes.headline
Where can I read the language to Senate Bill (SB) 1232?

# data[].attributes.subject
Where can I read the language to Senate Bill (SB) 1232?

# data[].attributes.attachment_link.readable_text
SB1232:v93#DOCUMENT

SECTION 1.

Section 11322.84 is added to the Welfare and Institutions Code, to read:

11322.84.

(a) Notwithstanding any other law, a person who satisfies the criteria in subdivision (b) shall be entitled to receive the standard payment for books and college supplies pursuant to Section 11323.21, subject to both of the following:

(1) The participant shall not be required to complete job club, as provided in Section 11325.22.

(2) An assessment, as provided in Section 11325.4, shall be conducted only for the purpose of identifying any barriers, such as domestic violence, substance abuse, mental health, learning disability, or other barriers that the participant may have. This barrier assessment may be conducted only through a telephone or other electronic interview, unless the participant requests an in person assessment in writing. In no event may that the individual be disallowed to attend a publicly funded postsecondary education institution if otherwise eligible under this section due to any barrier.

(b) (1) This section applies to both of the following:

(A) A recipient attending a publicly funded postsecondary educational institution full time and making satisfactory progress at that institution.

(B) A recipient attending a publicly funded postsecondary educational institution part time and who is meeting the hourly participation rates required by Section 11322.8, based on the number of academic units and the hours of study time required for those academic units. For purposes of calculating whether a recipient is meeting the hourly participation requirement, the number of hours for study time shall be three hours of study time for each academic unit. If a recipient's academic units, in addition to the three hours of study time per unit, do not meet the total number of hours required by Section 11322.8, the county shall assist the recipient in meeting the required hours of participation by allowing the recipient to submit a proposal for meeting those hours based on the full array of options available to the recipient, which the county shall apply to satisfy the hourly participation requirement.

(2) A recipient described in this subdivision shall not be subject to Section 11322.85.

(c) A recipient who is attending a publicly funded postsecondary educational institution shall provide verification that they are making satisfactory progress at the beginning of each term when that information is available from the institution the recipient attends.

(d) For purposes of this section, the definitions of "full time," "part time," and "making satisfactory progress" shall be determined according to the rules and regulations of the publicly funded postsecondary educational institution that the individual attends.

(e) (1) An individual who meets the requirements of this section and wishes to receive supportive services shall be required to sign a welfare-to-work plan that meets the requirements of paragraph (2) each academic semester or quarter. The county shall provide the plan to the individual by mail or electronically, if agreed to by the individual 30 days prior to the registration for each semester or quarter. If the plan is not provided by the county 30 days prior to registration for the semester or quarter, supportive services shall continue at the same level for the next semester or quarter. The plan shall be returned to the county after the individual registers for the classes of the semester or quarter.

(2) The plan shall include all of the following information:

(A) The educational schedule for the semester or quarter.

(B) A description of the various supportive services that the recipient is entitled to, if necessary pursuant to Section 11323.2.

(C) A request for the supportive services the individual wishes to receive.

(D) The number of academic units for which the individual has enrolled.

(E) Class times for the purposes of receiving child care assistance, if required by law.

(F) Transportation and parking costs.

(G) Any other costs that are necessary for attending the publicly funded postsecondary educational institution.

(3) The plan shall be mailed to the recipient for completion and shall be returned by mail or by electronic means, if the county has the capacity to make the plan electronically available. If the county requires the plan to be returned by mail, the county shall include a postage-prepaid envelope for that purpose. The recipient may request, in writing, to meet with a county employee to receive assistance with completing the plan.

SEC. 2.

Section 11323.21 is added to the Welfare and Institutions Code, to read:

11323.21.

(a) A CalWORKs eligible individual who provides the county evidence that the individual is participating in an educational activity full time at a publicly funded postsecondary educational institution in accordance with Section 11322.84 shall receive a payment of five hundred dollars ($500) for each semester or three hundred fifty dollars ($350) for each quarter, and a CalWORKs eligible individual who provides the county evidence that the individual is participating in an educational activity part time at a postsecondary educational institution, in accordance with Section 11322.84, shall receive a payment of two hundred fifty dollars ($250) for each semester or one hundred seventy-five dollars ($175) for each quarter for the purpose of paying costs associated with attending the postsecondary educational institution 10 days before the beginning of the academic semester or quarter.

(b) For the purposes of this section, the amounts set forth in subdivision (a) shall be considered a standard payment for books and college supplies.

(c) A recipient may request reimbursement for the actual costs for the purpose of paying costs associated with attending the postsecondary educational institution pursuant to Section 11323.2 if the recipient provides verification of expenses that exceed the applicable amount set forth in subdivision (a) for books and college supplies that are required for the classes in which the individual is enrolled. The county shall issue payment within 20 days of the recipient's request.

(d) A county may elect to satisfy the requirements of subdivision (a) in the form of a book voucher or other means of payment to a store or stores that carry the books required for the recipient. The county may only exercise this option if the county makes all required books available to the recipient at least 10 days before the start of the semester or quarter to ensure that the participant has the required books on the first day of class.

(e) (1) Notwithstanding the rulemaking provisions of the Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code), the State Department of Social Services may implement, interpret, or make specific this section by means of all-county letters or similar written instructions from the department until regulations are adopted. These all-county letters or similar instructions shall have the same force and effect as regulations.

(2) The department shall adopt emergency regulations no later than January 1, 2023. The department may readopt any emergency regulation authorized by this section that is the same as, or substantially equivalent to, an emergency regulation previously adopted under this section.

(3) The initial adoption of emergency regulations pursuant to this section and one readoption of emergency regulations shall be deemed an emergency and necessary for the immediate preservation of the public peace, health, safety, or general welfare. Initial emergency regulations and the one readoption of emergency regulations authorized by this section shall be exempt from review by the Office of Administrative Law. The initial emergency regulations and the one readoption of emergency regulations authorized by this section shall be submitted to the Office of Administrative Law for filing with the Secretary of State and each shall remain in effect for no more than 180 days, by which time final regulations shall be adopted.

SEC. 3.

If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.

SEC. 4.

No appropriation pursuant to Section 15200 of the Welfare and Institutions Code shall be made for purposes of implementing this act.

# data[].attributes.attachment_link.description
SB1232:v93#DOCUMENT Section 11322.84 is added to the Welfare and Institutions Code, to read: 11322.84. (a) Notwithstanding any other law, a person who satisfies the criteria in subdivision (b) shall be entitled to receive the standard payment for books and college supplies pursuant to Section 11323.21, subject to both of the following: (1) The participant shall not be required to complete job club, as provided in Section 11325.22.