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Who are the participants or main audience for your project?

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Who are the participants or main audience for your project?

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The primary target audience for our production will be the parents of performers and students as they will want to see their children perform. This should be an almost guaranteed market which is why it's important what auditions and confirmation emails are sent out in due time.
We will also need the opportunity for the purchasing of tickets available as soon as possible so that audience members can plan time off work, transport etc.

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Meeting of us discussing our action plan

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Reflect on how you’re working and communicating with other people?

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Reflect on how you’re working and communicating with other people?

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I am collaborating with other team members and group leads to ensure a showcase that achieves all its goals. We have created an action plan in which tasks were assigned to leaders of different sectors and teams. We shared our opinions on different topics (which did tend to differ) and end up agreeing on ideas we all agreed on for example, when checking the progress that the marketing team had made on the poster design, we shared ways that we thought it could be made better and ended up setting out principles which we all agreed on that we wanted in the poster. We are having meetings at a minimum of once each week and are consistently checking each others progress to ensure that we are able to deliver our project on time. We are checking our progress against the action plan and timelines we had set out near the beginning of our challenge.

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Is there anything specific you need to consider for this audience?

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Is there anything specific you need to consider for this audience?

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We will need to ensure that a 15 minute interval can be incorporated in between the two halves. During this time, refreshments such as tea and/or coffee would be provided in the canteen. Also, we will need to ensure that proper directions are given to parents to prevent parents misunderstanding and being sent to the wrong place which would likely taint their experience.

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Date: 17/04/23
I have taken up the role of Talent Management which will entail leading and coordinating the performers. I have also recruited two members from my year group, Saesha and Arnav, to help with the judging of performers and help to plan.
We have received a proposed set list from Mr Lau and are currently planning the dates for auditions and rehearsals.
We are also working on the action plan which will entail all the tasks we plan to complete and when we intend to complete them by alongside an Eisenhower Square Model.

Give an example of how you’ve worked with other people during the project:

I have worked with other people in order to work on an action plan which we all believe we will be able to achieve.
I have worked with the volunteers in my team to plan rehearsals, auditions and the criteria for how we will judge each performer.

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How you’re developing your leadership skills and handling situations appropriately.

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How you’re developing your leadership skills and handling situations appropriately.

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I am developing my leadership, organisation and an array of skills by completing this project. I developed my decision making skills specifically, when I had to work with the helpers in my team who judged the auditions alongside myself. Our organisation skills are also being improved and put to the test as we have a dedicated place for all of our file and assets. This is a much better system than having multiple files in different places with no correspondence to our challenge. I have noticed that organisation has been a struggle for some of my peers and can see how their organisation is developing in real-time.
Our ability to overcome obstacles and adversities has also improved. An example of where this has occurred is when the Hospitality and Artistic Liaison departments realised that the planned presenters for the Showcase wouldn't be in school on the day of the showcase due to external factors so two members of our project ended up filling in their roles.

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Record your reflections at two different stages during your arts leadership project.

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Record your reflections at two different stages during your arts leadership project.

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Start:

We have assigned roles to each member in out team. These correspond to the sector they are in charge of. We have also nominated our group leaders who will be the main faces/ representatives of our "Year 9 Leadership Team".
We have also started to construct an action plan which will provide the details of what needs to be done and by when. It will serve as an easily accessible way of tracking one's progress which will help us to be more organised and efficient as it will remove the possibility of any members being unsure of their tasks.

I have been selected to be in charge of the "Talent Management" section. This will entail working with the "Artistic Liaison" sector to produce a set list that will fit the Showcase's theme which will be given to the "Marketing" Team (For the brochure) and "Lighting & Sound" so they can organise the settings for each piece. I will also be required to organise and run rehearsals so that we can judge the performers and their pieces. This will need to be done before the set list is given to their respective sectors.

Middle:

We have created the posters, brochures and have also sold tickets. We used the general style of brochures from other showcases and improved on them.
We have also confirmed the date of the Showcase with our headteacher and Head of year.
We are currently working on the assembly presentation.
As Head of "Talent Management", we have finished conducting auditions and have chosen who will be performing. This information has been given to "Sound & Lighting" who are preparing the equipment.

Throughout the project, there haven't been any disputes and all of our team has been able to work collaboratively and well with eachother.

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I will recruit participants through the auditions which will commence on the:
-11/05/23
-12/05/23
This will allow myself and my helpers as to judge the performers and see whether they seem fit for the Showcase.
Emails announcing these auditions will be sent out in due time so that candidates can have enough time to practice / prepare.

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Our group's Marketing and Presentation teams will work to advertise and promote the project with posters, emails and announcements in our school's newsletter.
An assembly is planned for the first week of July which will inform the whole school of the showcase.
Posters have also been created by the marketing team and will be put up around the school.
Emails to parents will also be sent out as an additional form of advertisement.

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We will deliver  the project by executing our action plan.
This will entail completing  the audtitions, emailing performers, recruiting volunteers and organising sufficient rehearals so that the performers have time to practice.
We have all been split up into different sections/ groups to spread the work.
Our ultimate goal is to put on a show which the audience will find enjoyable and where the funds will break even.

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Describe your arts award project. What will your leadership role be?

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Describe your arts award project. What will your leadership role be?

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My arts award leadership role is organising the auditions, performances and talent management.
In order to fullfill this, I will be working with Mr Lau in order to hold auditions and evaluate the rehearsals.

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What qualities do you think a good leader need to have?

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What qualities do you think a good leader need to have?

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I think that a good leader needs to be organised and have a clear plan of everything that needs to be achieved by the deadline so that everything can be completed by the deadline. I also believe that a good leader must be able to lead others so that all team members are able to achieve their goal.

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What leadership skills would you like to develop in your project?

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What leadership skills would you like to develop in your project?

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I would like to develop my organisation and task management skills as without proper organisation, my project won't be able to happen/take place.
This project will allow me to improve and develop my LORIC (Leadership, Organisation Resilience, Initiative and Communication) skills which will help me not only on projects but also in further, general life.

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What resources will you need? Are there any health and safety considerations?

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What resources will you need? Are there any health and safety considerations?

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I will need other team members to help with the judging and organisation of the different performers. I will also need approval from my teacher as he ultimately as the final say on what happens with our project.
I will also need the other groups in our team to ensure that they are able to deliver on their sections(marketing, compliance, backstage etc).

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Will you be working with other people? What will they be doing? How does your role relate to others?

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Will you be working with other people? What will they be doing? How does your role relate to others?

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I will be working with a selection of my peers in my music class and volunteers. Seven of my peers will be working on their respective sections  which are as follows:
-Artistic Liasion
-Marketing & Publicity
-Presentation & Hospitality
-Logistics
-Lighting & Sound
-Compliance
I myself will be working in the "Talent Management" section and will be guiding two volunteers to ensure that out challenge is completed with the upmost efficiency.

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What practical things will you need to organise and how will you do this?

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What practical things will you need to organise and how will you do this?

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We will need to decide on the list of performers and the setlist.
We will also need to get permission from members of staff (Our Headteacher, Welfare, Caretakers) so that we can hold the event in our school's main hall.
The Sound and Lighting team will also need to ensure that they are comfortable with operating the equipment backstage.

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What support are you going to need from other people? Who is going to help you and why?

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What support are you going to need from other people? Who is going to help you and why?

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We will likely need support from those who organised and ran the showcase previously (Year 10s/ sixth formers).
The hospitalities and compliance teams will likely need support from our school's Food Tech departments in order to arrange the supplying of refreshments.

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Date: 25/05/23
Recently, we have been primarily focused on advertising and how we will go about promoting the event. Auditions and judging have taken place and emails stating the outcomes have been sent out to the appropriate persons.
We have also received approval from our headteacher for the event to take place. In addition, we have designed tickets and have them printed out alongside the poster designs.
A presentation for the assembly is in the process of being made and the date for the showcase has been finalised and the portal for payments has been set up (for ticket sales).
A set list has been finalised and has been given to the Lighting & Sound department and we are now planning when to rehearse.

I have worked with other people when evaluating ticket designs, evaluating performances and writing up emails to different members of staff.

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All items have been created. (Tickets, posters, brochures). We've distributed tickets to those who have payed on Parent Pay. We have promoted the showcase using the previously planned methods.

14/07/2023:
The Showcase went well!
Most of the performances were of a good quality and the audience was very impressed by the performances. I think that next time it would be better if we planned our rehearsals earlier.

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What leadership skills have you developed?

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What leadership skills have you developed?

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Through the completion of my Leadership project, I have improved and developed my communication and decision making skills which will enable me to work more efficiently with others whenever I have to work on group projects.
Judging performers required me to analyse them critically as I had to ensure that they were all judged fairly and equally. The fact that I was working in a group (with volunteers) I needed to ensure that we were all judging on the same criteria and agenda.

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What of the interpersonal skills have developed well/not so well?

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What of the interpersonal skills have developed well/not so well?

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I have developed my communication and organisation skills especially, as I had to ensure that everyone understood their tasks which meant we couldn't allow for anything minor such as, communication issues. We also had to acknowledge eachothers' contributions when it came to brainstorming to then produce the best ideas.

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What have you learnt about being a good leader?

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What have you learnt about being a good leader?

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I've learnt that to to be a good leader, you need a multitude of skills such as empathy, a clear vision of what you want to achieve and confidence in those you're leading's and your own skill as without confidence, one can get caught up in negative thoughts which can bring your own team crumbling down with you. You need empathy so that you can see things from the perspective of others which will allow you to make a more educated, inclusive and well thought out conclusion to your goal.

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Did anything happen differently from what you originally planned? If so what and how?

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Did anything happen differently from what you originally planned? If so what and how?

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Yes, on the day of the showcase it turned out that we had run out of refreshments despite the "Hospitality" department planning the amount that would be needed that could be fitted into their budget, though this wasn't as major as it initially sounded at the time.

When we were planning different aspects of the showcase, some items had to be pushed back, due to some factors which were out of our control (Teacher Strikes, Trips etc).

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Is there anything you would do differently in the future if you were to run the project again?

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Is there anything you would do differently in the future if you were to run the project again?

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Not really, as we were able to manage the work required of us  and we had a good turnout and the overall production was of a good quality.

The only thing which I would consider doing in the future is to move all the items forward in the action plan which would give us more time to prepare and would remove some of the stress, though there was little.

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What parts of the project plan worked well? Why? What parts did not work so well? Why?

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What parts of the project plan worked well? Why? What parts did not work so well? Why?

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All the items on the Action Plan were completed in due time with the exception of some backstage tasks due to other events taking place.
I was very happy with how the work was split up as we were able to highlight and identify the fundamental parts of each person's role and no one felt overworked.
The Leaders did a good job  running the event and were very understanding when it came to work allocation.(A member was ill and the leaders sought to share out their workload fairly, even offering to take their role for the time being,whilst they recovered,).

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What was your favourite part of the leadership project?

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What was your favourite part of the leadership project?

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My favourite part of the leadership project would have to be auditions as we were able to see the performers progress from typically being nervous on audition day then seeing them gain confidence and produce outstanding performances on the day of the performance. I enjoyed using my musical knowledge to give advice to the performers not just dismissing them which created a more positive environment for them.

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Which things did you find most challenging?

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Which things did you find most challenging?

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Personally, I didn't find much challenging though I know that some of my peers found the levels of organisation stressful as they felt that it made them more accountable for their work when that was in effect the whole point as we wanted to make sure that all contributors were doing their part.

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What were the feedback from other people about your project and your role as a leader? What do you think about this feedback?

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What were the feedback from other people about your project and your role as a leader? What do you think about this feedback?

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“Your role as a leader was achieved well. You managed the auditions for the showcase effectively. I liked the fact that you were able to highlight the importance of efficiency on the second day of auditions due to the lack of time. You also worked well with the other sectors to give them the information they required regarding performances in time.”