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Leaving chairs to the side for late comers

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Leaving chairs to the side for late comers

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Love that presentations are on the app for people that can't see the screen etc.

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Love that presentations are on the app for people that can't see the screen etc.

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Include tall tables in the back so folks can stand instead of sit

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refillable water bottles and coffee mugs

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refillable water bottles and coffee mugs

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Receptions are hard for introverts. Could we create spaces for those who are more comfortable connecting asynchronously or based on topics that aren't central to the convening or to work? Like a book club.

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Can we record audio/video of the most popular sessions and share post-convening

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Can we record audio/video of the most popular sessions and share post-convening

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Coordinate leftover food with community fridges. Could also be a volunteer opportunity for food packing/delivery. 

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Coordinate leftover food with community fridges. Could also be a volunteer opportunity for food packing/delivery. 

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Last year was her first time at a PEAK convening, and the different colored lanyard for new folks was nice because people went up to her and started chatting with her.

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Is there a way to have an overflow space for especially popular breakouts

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Is there a way to have an overflow space for especially popular breakouts

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Liked that we encouraged use of it and that folks were able to upload their pictures

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Baseball game and game night were nice ways to connect with others

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Her Chapter meeting space was full by the time she got there, which was disappointing. It would have been good to have other opportunities to connect with folks from her region or who work in a similar organization or fund similar type of work. This could be table tents at meals.

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Make sure there are microphones for audience asking questions

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Make sure there are microphones for audience asking questions

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Labelling different types of trash bins (cans, compost, etc). 

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Labelling different types of trash bins (cans, compost, etc). 

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It's hard for a nonprofit to take on so many volunteers. They might prefer a donation than volunteers.

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Creating space for people to walk to chairs in theater style; and still making the sessions interactive

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Creating space for people to walk to chairs in theater style; and still making the sessions interactive

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Possible educational opportunities - any local environmental nonprofits that can share educational materials about how climate change is affecting New Orleans/Southeast Louisiana

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Possible educational opportunities - any local environmental nonprofits that can share educational materials about how climate change is affecting New Orleans/Southeast Louisiana

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periphery seating reserved for individuals with mobility 

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periphery seating reserved for individuals with mobility 

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Ensuring captioning for all breakouts and keynotes

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Ensuring captioning for all breakouts and keynotes

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Pre-event walk through for individuals who have accessibility challenges

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Pre-event walk through for individuals who have accessibility challenges

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Have capitalization for words in the hashtag for each distinct word so it is more visually easy to read

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Have capitalization for words in the hashtag for each distinct word so it is more visually easy to read

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Making sure a lactation space is available- Mallory can help

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Making sure a lactation space is available- Mallory can help

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Storage (freezer) for lactation room etc. (Mallory)

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Storage (freezer) for lactation room etc. (Mallory)

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Can we ensure that attendees are aware of all the options related to elevators and escalators?

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Can we ensure that attendees are aware of all the options related to elevators and escalators?

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This year, attendees were bunching up in just one set of elevators and therefore wait times were long to catch an elevator, when just a few steps away there was another set of elevators with access to the meeting spaces.

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Match a new person up with someone who's been there before. Make those matches ahead of time and encourage folks to connect before the convening starts so when they get there, they've already connected.

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I personally hate "vendor bingo" and rarely ever try to fill out my card. BUT maybe we can do this for making new friends/connections at the conference. I would find that more valuable than getting on a mailing list.

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pre-meeting chapter meet-up for newbies and veteran to connect 

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pre-meeting chapter meet-up for newbies and veteran to connect 

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Having a safe, quiet space for individuals needing that time between and during the convening

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Having a safe, quiet space for individuals needing that time between and during the convening

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Promote post-convening chapter coffee chats

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Promote post-convening chapter coffee chats

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to continue the conversation

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People were consistent in sharing their visual descriptors was great last year and would love to see that again

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People were consistent in sharing their visual descriptors was great last year and would love to see that again

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Limited room cleanings, laundry takes a lot of water! 

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Limited room cleanings, laundry takes a lot of water! 

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Much like the Wellness room, could we have a room with tables to do quick work between sessions (if necessary) without having to go back to our rooms? Reminiscent of an "internet cafe" but it is quiet.

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Art-making space, games, etc.

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Space at ends of rows for wheelchairs/scooters

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Space at ends of rows for wheelchairs/scooters

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At one conference, I've seen these blocked off with tape on the floor so they don't get filled with chairs

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Swag designed by a local artist. Can partner with Arts New Orleans for assistance with an art call.

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Space between chairs to allow more room. And marked chairs without arms for larger bodies, and people that need a bit more space.

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Space for art making and games. Can maybe partner with Arts New Orleans for live mural painting.

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People who are available to debrief with after tense interactions/topics.

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COVID protocols. What level of physical interaction are people comfortable with

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Much like "Where is Waldo" find attendees who are wearing a certain color, lapel pin, earrings, etc. and make a lasting connection.