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1. Prepare ITQ document containing specifications
2. Prepare evaluation matrix
3. Seek Finance's inputs
4. Seek supervisor/Director's inputs
5. Publish ITQ
6. Award ITQ evaluated against the evaluation matrix

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Employ a better system to track your AVP end date

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It will not be approved by your Director for check-and-balance purpose.

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Process: as described by Group 1

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Potentially escalate to Dean for approval of next steps

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First, to alert ID of the lapse, and recommend to exercise the option immediately if service is satisfactory and vendor is agreeable. Can give heads up to vendor too.

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ID's approval would suffice for exercise to option in contract.

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Seek written approval, and find out if service will be extended to cover the period you've used services for

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Secure funds from your contingency budget

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Secure funds from your contingency budget

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Thank your stars for contingency!

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Use Outlook Calendar to remind end-date of contract 

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Use Outlook Calendar to remind end-date of contract 

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Seek covering approval from ID (since amount is less than $100K) to exercise the optional item (since this is in retrospect).

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Seek covering approval from ID (since amount is less than $100K) to exercise the optional item (since this is in retrospect).

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The resources are available for us to refer to

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The resources are available for us to refer to

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Where to find the guides for reference :)

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Where to find the guides for reference :)

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Which procurement approach to go for depending on the dollar-value

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Which procurement approach to go for depending on the dollar-value

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Having been through a few of the stuff talked about today, all the lessons learnt has come back to me :P