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2023-2024 Annual Determination Letter Timeline compliance- Using Monitoring Report 16.21

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Pending and Late Meetings

1c

...the Part B Initial is finally held, student is determined to be eligible, the parent has accepted the offer of FAPE but the meeting was held late.

Status = 1 - Eligible and Participating

Status Start Date = Date the parent accepted the offer of FAPE.

Evaluation Type Code =10 - Initial Evaluation

Meeting Date = Initial Evaluation Meeting date (first day)

Eligibility Outcome Code 20- Eligible

Plan Effective Start Date = Date student will begin services

Pending and Late Meetings

2b

...the plan review is finally held, but was held late, and the parent signs the new IEP.

None

Plan Effective Start Date = date the parent approves the plan.

Part C to B Transitions

4

A student was on Part C (IFSP), was evaluated for Part B and determined to be eligible and will start Kindergarten in the Fall.

None - student remains eligible.

Plan Effective Start Date = First day of enrollment in Kindergarten

Part C to B Transitions

6

A student was on Part C and was evaluated for Part B but was determined to be ineligible.

None

None

Part C to B Transitions

7

A student was on Part C and was evaluated for Part B was determined to be eligible and the parent has agreed to the IEP. Student is preschool age but will not enroll in preschool and will receive services only.

Status = 1 - Eligible and Participating

Status Start Date = Date the parent accepted the offer of FAPE.

Plan Effective Start Date = Date services will begin

Initial Part B Evaluations

8

A student is newly evaluated for Part B and was found ineligible.

None

None

Initial Part B Evaluations

9a

A student is initially evaluated for Part B and is found eligible, but the parent hasn't yet approved or signed the IEP.

Status = 2 - Eligible, Not Participating

Non-participation Reason = 12 - Eligible, No Education Plan (Other Reasons)

Status Start Date = date of the Initial Evaluation Meeting

Evaluation Type Code =10 - Initial Evaluation

Plan Review Indicator = N

Meeting Date = Initial Evaluation Meeting date (date the meeting was initiated)

Eligibility Outcome Code 20- Eligible

No PLAN record submitted until the parent agrees to the plan.

None

Initial Part B Evaluations

9b

...but then the parent later agreed to and signed the IEP.

Status = 1 - Eligible and Participating

Status Start Date = the date parent agreed to the plan

None - meeting not required as meeting record was initially submitted in 9a.

Plan Effective Start Date = the date the parent agreed to the plan

Initial Part B Evaluations

10

A student is initially evaluated for Part B and is found eligible, but the parent declines the offer of FAPE and places the student in a private school.

Status = 2 - Eligible, Not Participating

Non-participation Reason = 11 - No Education Plan (Parent Declined FAPE - Private Placement)

Status Start Date = date of the Initial Evaluation Meeting

Evaluation Type Code =10 - Initial Evaluation

Plan Review Indicator = N

Meeting Date = Initial Evaluation Meeting date

Eligibility Outcome Code 20- Eligible

None

None

Plan Reviews

11

The IEP team conducts the student's plan review required at least once annually and the parent approves the proposed IEP.

None

Plan Effective Start Date = the date of the plan review and the parent agreed to the plan

Transfers FROM private schools

16b

...then the LEA holds a subsequent IEP plan review meeting within 30 days of enrollment and parent agrees to the plan.

None

Plan Effective Start Date = date the parent agreed to the IEP plan

Eligibility Reevaluations

17a

A student has an eligibility re-evaluation and is found to be ineligible.

None

None

Eligibility Reevaluations

17b

...however, the parent does not agree to the change in placement (exit) and eligibliity determination and won't sign the IEP. The student is still receiving services because the plan is in stay- put.

None - not needed unless there is a change in status that might have resulted from an Independent Eligibility Evaluation or due process.

None - unless plan review meeting occurred

None

None

Reenrollments

20

A student who initially left school because they transferred out of the state or country, dropped out, died, or completed high school without a standard high school diploma, reenrolls in a California public school.

Status = 1 - Eligible and Participating

Status Start Date = First day of the enrollment after reenrolling.

None - unless plan review and/or eligibility re-evaluation meeting occurred

Plan Effective Start Date = First day of enrollment

Completer Exits

23b

A student completed high school with a certificate of completion, high school equivialency certificate, passed the California High School Proficiency Exam (CHSPE), or earned the Alternate Pathway Diploma but remains enrolled.

None

None

None - unless amendments are made to the plan

None - unless amendments are made to the services

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Special Education File Submission Scenarios

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The Special Education File Submission Scenarios document contains specific special education data.

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Sutter County SELPA Interim and 30-day Flowchart

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CALPADS EOY May 2025 Presentation - Data Workgroup

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CALPADS Special Education Data Spring Roadshow 2025.v3

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Data Counts- From Collection to Impact flyer with logos 9-17-25