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Company name
SIRIM QAS INTERNATIONAL SDN.BHD
SIRIM QAS worked under SIRIM BERHAD
Address ( Headquarters)
SIRIM QAS INTERNATIONAL Sdn. Bhd Building 8, SIRIM Complex, No.1, Persiaran Dato' Menteri, Section 2, P.O.Box 7035 , 40700 Shah Alam, Selangor Darul Ehsan, Malaysia.
Coordinates:
N 3°4'2.39", E 101°30'54.46"

Company Logo

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Mission
Provide innovative solutions through Inspection, Testing and Certification services for our customers to be more globally competitive.

Vision
We are aiming to be a trusted partner for better growth and sustainability for government and society.

Objectives

To meet customers requirements

To enhance and maintain the competency of personnel through training.

To ensure impartially on services through periodic review of the controls in place.

To enhance an overall services quality through continual improvement

To ensure all the employees are familiar with quality of documentation and implement & the right procedures in their work.

Values

Focus on delivering excellence to our customers

Practicing the highest standard of integrity

Achieving success through dedication, commitment & teamwork.

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SIRIM QAS International Sdn. Bhd. is a one-stop solutions that provides for all their testing, inspection and certification needs. SIRIM QAS is a greater market acceptance of products in Malaysia and abroad for customers. SIRIM QAS continuously will updated certification schemes which put consumers and the environment first. Nowadays, any of local and international customers from various aspects of economies has made SIRIM QAS the best choice to do any testing, inspection and certification needs.

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Board Of Directors
(CHAIRMAN) - YBhg. Datuk Ir.(Dr) Khairol bin Mohammad Tawi
(BOARD OF DIRECTORS) - YBhg. Datuk .Ir .Dr Ahmad Fadzil Mohammad Hani,FASc , FIEM , YBhg. Datuk Syed Hisham bin Syed Wazir,  YBhg. Dato' Dr. Ir. Andy Seow Kian Haw , En. Saji a/l MK Raghavan & Puan Norlin Binti Abdul Samad .

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En. Mohd Azanuddin Salleh
Pn. Hajah Nur Fadhilah Muhammad
En. Mohd Hamim Imam Mustain
Pn. Fauziah Fadzil
Pn. Khairul MuphiNora Mahizan

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Internal and external transactions (records) of the organization

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Internal and external transactions (records) of the organization

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Internal: Internal transaction is a legal contract with no outside organisation or an internal transaction with a third party. Two parties to an internal transaction are not involved.

External: An external transaction is a legal contract between the company and a third party outside the company. Therefore, two or more parties are involved in an external transaction.

For this organisation,
Theese are the Counter For Product Certification Scheme or internal transactions:

Product Certification

SIRIM ECO-Labeling

Product Listing

Batch Certification

IECEE CB Scheme

IECEx Certified Service Facilities Scheme

Electromagnetic Compatibilitiy ( EMC ) Certification

Type Approval for Communications and Multimedia Products

Registration of Manufacturer/Assembler/Repair Centre/Service Centre for Communications and Multimedia Products

Issuance of Import Permit for Communications and Multimedia Products

Modular Coordination Verification

Green Diesel Engine Verification

NGV Workshop Certification

UN Marking

E Marking for Automotive Components

Skim Pensijilan Konkrit Siap-Campur (Ready-Mixed Concrete Certification)

Photovoltaic Module Certification

Chain-of-Custody Certification for Forest-based and Related Industry

While these are the Counter Testing Services or External Transaction:

Chemical and Consumer Products

Civil and Construction Materials

Electrical and Electronic

Energy Efficiency for Electrical Appliances

Fire Protection

Mechanical and Automotive

Plastics and Composite Materials

Radio Frequency (RF) and Electromagnetic Compatibility (EMC)

Consignment Services for Imported Electrical and Electronic Products

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- Electronic document format.

Text - Common formats used are PDF, RTF, TXT and DOC.

Vector graphics - As mathematical formulas,
files store an image. In order to display and scale the image
without interference, vector graphic programmers use this mathematical formula. Popular types of file formats
that are based on vectors include DXF, EPS, CGM and SHP.

Raster graphics - keep the images as a series of pixels that cannot be scaled without distort. (JPEG)

Data file - generated in database software program and therefore often displayed in proprietary formats. (Proprietary to software program)

Spreadsheet file - keep value of the numbers as well as the relationship of certain numbers. (DIF)

Video and audio files - there are moving pictures and sound data in these files. in proprietary software programs, they are produces and stored in proprietary formats. (MP3, RM,AVI,WMV,WAV)

Markup languages - also called markup formats, contain embedded instructions for displaying or understanding the content of the file.  They provide the means to transmit and share information over the web.

- Maintaining electronic records.

Storage

The records should be stored in a large storage which is easy to access . They should separate the active records and non - active records in order to make it easy to retrieve it later .

- Use, access and dissemination of electronic records.

Records are being use and access by users who need it. So, it should be accessible or searchable in order for users if they need them.

However, there should be controlled access to electronic documents to ensure the records are being protected from unauthorized access.

- Administer of electronic records.

For the life cycle of your organization's files, a records management plan is important.

The life cycle of a record begins with the creation, distribution, use, preservation and final disposal of the documents.

a. Creation.
the life cycle of records begin when the record is being created. in creating records, we must use the right information and right format.

b. Distribution
once the records have been created, it should be circulated to the people who approve, refuse or compromise the records. until the life cycle of records finishes, the records must be available to anyone who needs to read or assess it.

c. Use and maintenance.
after using the records, records must be checked regularly and be maintained so it is always in a good condition. For electronic records, computer may need to change to the latest version.

d. Disposition.

The final step of the records is disposition. Disposition is carried out in a range of ways.

-Security of electronic records.
1)  Ensure that the organization's file size is large and carefully stored

2) Ensure that all documents are properly processed and do not fall into the hands of others, such as hackers.

3) In the past the paper had to be sorted before they were scanned by using the method of temporary Document Reduction, to rearranged and to obscure sensitive parts of new digital documents during the scanning process itself.

4) Keep shelves and other storage records secured when not in use at all times

- Retention and disposal of electronic records.

retention

they may keep the records where it's still have a value even after the contract is done . There are some records that being kept for years . It can be used as a reference .

disposal

records can be deleted and removed when it's no longer available to access.

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Life cycle of electronic records. (2021, January 11). Retrieved from https://bizfluent.com/info-8705134-life-cycle-electronic-records.html

Electronic records management guidelines. (2021, January 10). Retrieved from https://www.mnhs.org/preserve/records/electronicrecords/erfformats.php

Public Summary 1st RSPO  Surveillance Assessment. (2021, 10 January). Retrieved from           https://www.sirim-qas.com.my/wp-content/uploads/2016/08/PS-Kempas-ASA-1-rev-1.pdf

Building 25 – Service Counter. (2021, 09 January). Retrieved from                https://www.sirim-qas.com.my/contact-us/location/building-25/

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HANNY SHAUQINA BINTI KHAIRUL ANUAR (2019807278)
NAJIHATUN WAHIDAH BINTI ZAIDI
(2019239808)
SHAZIEDA BINTI ANUAR (2019261244)
SITI KHADIJAH BINTI ISMAIL (2019245348)

PREPARED FOR :
MADAM AZURA BINTI KAMARUDZZAMAN