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P1 - Describe the Potential Prompts that Initiate the Installation of New or Upgraded Software

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P1 - Describe the Potential Prompts that Initiate the Installation of New or Upgraded Software In this section I will be discussing five things associated with software installations or upgrades, new hardware requiring new or upgraded software, external prompts for software bug fixes, problems with existing system, additional functionality required and company policy.

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In this work I will be talking about the potential prompts that you would need installing new software or updating software and also what you would do if there are any bugs with the software and how you could get them fixed and also what problems with downloading software in a company and why does the company have polices against them.

Problems with existing systems

Overtime that you use your computer it may get slowed down or even develop a massive fault and it may crash your computer and then you could lose some of your data from your hard drive. You might need to download more software to help fix the fault and help your computer to run faster and not let your computer crash. There is one reason that your computer would crash is because you downloaded unstable software then you could get a patch for the software to fix the problem with the software to prevent crashing your computer.

If there is a change with software it may have a negative impact on your system that could, leave to having anything from slowing your computer to losing your files or even crashing the computer, like for example Windows Vista. There is some older software that you may have on your computer that is no longer supported by the manufacturer, so if there is a fault with the software then you can't get support from the manufacturer for a replacement so then you would need to buy the newer version of that product. There is some software that has some massive security flaws and that means that when you download the software, then you are open to attack from people trying to steal your personal information from your computer through the software to help fix this problem you should try to get latest update or newest version of that software.

External Prompts for Software Bug fixes

When new software is released for your computer the majority of them would have software bugs because the manufacturer had no time left to test all of the software for bugs, so then your software could work for a while then the software would crash or then it won't work until the manufacturer release a patch, so that it will fix the problem with the software and then it would work again. Before you get new software or hardware your software manufacturer would prompt you to carry out updates whenever there are new updates so that other people cannot hack into the software and try to steal your data. If there is a severe fault then an upgrade must be dealt with ASAP because it could cause massive damage to your computer, like you could lose some of your data or crash your computer.

Most companies/organisations would have policies to control what software the user can use and also download. The companies would only want the latest versions of software so that they can get the best out of the software. There are also policies, so that you can't download any software because the software may have viruses then the company could lose all of their work data and also all of the personal details of the people who works in the company, so the only software that would be able to be downloaded would be software that is relevant and that it is legal. The Installation and upgrades of software are planned out because, like for example in a school you wouldn't want to use the computers and you see the technicians upgrading the software, so you can't use the computers so that is why it's important to have a planned schedule so that you won't lose out on any time on the computer to do your work on.

If you are installing new hardware you may need to install a device driver for you to control the hardware on your computer correctly. If you have installed a new piece of hardware it could have a bad effect on your software, or maybe on your other hardware because the new hardware could have a bug or it may not be compatible with your computer. You may need to upgrade your software to make it work. If there is new hardware installed then the software may not work correctly then you may need to upgrade it or get the latest version of that software or purchase something different.

If you are going to upgrade your software then you could get extra features from your software. The main reasons for upgrading your software is that the software would run smoother than the last version and you can also save time on your work with new features. Some companies require software for a job request so software is bought to suit. If the needs of the user change, so to the software. This could be new software or an updated version of what they already have.

xplain the advantages and potential disadvantages of installation or upgrade of new software

In this document I am going to explain in detail on the advantages and potential disadvantages of installing new or upgrading software on your computer at your home or in a business.

Save storage: When you are installing new software or replacing existing software that could be the same software and yet it could be half the size of the one before and the save files that could be small and you can also zip your documents to reduce the size of them so that you can get more information and more work that you can do and also saving storage that could speed up your computer.

Time to learn: If you are working in a company then you will need to take time out of your work to learn how to use any new software that the company is going to install. When the new software has installed then the company would lose on time to learn the staff on how to use the new software.

Cost to learn : When companies get new software they would need to bring someone in to take some of the workers out from their jobs to make sure that the workers know how to use the software and work on it the right way and that would cost the company money until the workers have learnt how to us the new software.

Installation time : When you are upgrading your software for your computer while installing the software it will take time for the software to fully install onto your computer that could be alright at home but in a business it could make the company lose a lot of money and the workers can't do their job while the certain software has fully installed.

: When the manufacture has released new software for the public to buy more than likely that 90% has some bugs in the software of some kind because the manufacture could possibly has run out of time of the testing phase and they haven't tested it fully yet so that's why they would bring out a patch to fix the bug. If the bug is not fixed that might lead to some of your files to be deleted from your computer, or it could make your computer vulnerable to be attack from hackers and they could try to steal your work or your personal information.

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P1- Describe the Potential Prompts that Initiate the Installation of New or Upgraded Software/ M1 advantages and disadvantages

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In this work I will be talking about the potential prompts that you would need installing new software or updating software and also what you would do if there are any bugs with the software and how you could get them fixed and also what problems with downloading software in a company and why does the company have polices against them.

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Increase security, evolve your datacentere and innovate faster with Microsoft Windows Server-the cloud-ready operating system.

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Understand why software needs installing or upgrading by Tom Reidy on Prezi

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Understand why software needs installing or upgrading by Tom Reidy on Prezi

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Understand why software needs installing or upgrading
Other
There are a variety of other reasons why a software installation or upgrade would be necessary. One of the most important of these is to do with company policy. Many organisations have a policy defining a specific piece of software the company will use. This is done to ensure greater compatibility of document types, so information can be shared between employees more easily.
Incompatibility issues
Another major risk when installing new software is that it may cause incompatibility issues with existing software, hardware and data files. For example, if you were using an operating system such as Windows and switched to Linux there is a good chance that some of your software would not work with Linux as it may only be compatible with Windows.
Prompts for change
There can be a huge variety of reasons that would prompt you to install or upgrade your software. It could be in response to a bug that has been identified or it could be to allow for a hardware device to run more efficiently or with greater functionality. You must be aware of these prompts so that you act on them in a timely manner, as in some situations they are important for ensuring the security of your computer system.
Problems with existing systems
There may often be problems with your existing computer system that a new software installation or upgrade can fix. It could be that the software installation or upgrade can fix it. It could be that the software currently on the system is unstable and has a tendency to cause the system to crash, or that it is no longer supported by the manufacturer and so you no longer receive user support or updates for it. software so that you can continue to make full use of your computer system.
Problems with existing systems
There could be security issues with software you are currently running-in other words, it is at risk from malicious attacks. You could even find that your current software is incompatible with a newly installed operating system. In these situations it is very important to upgrade your software or install new.
Additional functionality required
Sometimes a person or organisation will want additional functionality from their software. For example, someone using Windows XP may require some strong parental control facilities and so purchasing Windows Vista or 7, which have these, would be a good solution. Another example could be that you have anti-spy ware and firewall software as well to ensure the security of your computer system.
Additional functionality required
You could install a fully integrated internet security suite that offers these tools and many more to better protect your computer system. When additional functionality is required there will usually be an upgrade available that offers the new facilities. However, there will be some situations where a completely new installation will be necessary.
New hardware requiring or upgraded software:
When you install new hardware into your computer system you are often required to install a program called a device driver in order for it to be fully compatible. These drivers inform the operating system about how to communicate with the new piece of hardware, so without them it will not work. Sometimes when you installed the hardware it will detect an exiting device driver.
New hardware requiring or upgraded software:
However, it is always important to make sure that you are using the latest device driver to ensure greater systems stability and compatibility. Alternatively, hardware providers will also include software program that allow you to use, configure and manage the hardware device more effectively, so it is a good idea to install this software.
External prompts for software fixes
Although software will be extensively tested before it is released it is very rarely released without a single bug or error. These errors may cause the software to hang or crash. When bugs are identified by the software developer they will work on a 'patch' which can fix the problems and then make the patch freely available to download.
External prompts for software fixes
Often the software will automatically check for these bug fixes and if any are identified it will ask you if you wish to install the update. Microsoft Windows operating system have an update program that can be set to automatically detect and update the software. This can be relatively minor fixes, which are flagged as optional updates, or major security-related fixes, which are flagged as important. Without these regular bug fixes your software can be extremely unreliable and insecure, so paying attention to these external prompts is very important.
Other
It also means that training and maintenance is far easier as, for example. Training for only one word processing application would be required for all employees. It is also likely that there will be a policy on when new installations and upgrades will be carried out. This means that companies will upgrade their software at specific intervals, such as on a daily, weekly or monthly basis, allowing them to easily track when software has been updated and ensure that the software is up to date.
Justification for change
Just because there is a prompt for change, it doesn't mean that an organisation will agree to the change going ahead. Installing new software is often expensive, as is upgrading in many situations. This isn't just the cost of the software and the down time needed to install the software. Therefore, it is important that there is a good business case made for the change to go ahead.
Justification for change
This means that the perceived benefits must be shown to outweigh the costs of the new software or upgrade. The benefits could be many things, such as greater efficiency or improved systems security. Whatever they are they must clearly outweigh the costs for the organisation before installation can go ahead
Risks:
When installing and upgrading software you must always be aware of the variety of risks involved, such as the down time on the system required as well as the danger of incompatibility issues. It is extremely important that you plan how to mitigate the effect of these risks before starting with the installation so that you are prepared in case the worst should happen.
Potential loss of service
When installing software there may be a certain amount of time when your system will be inactive while the installation takes place. Although this may not be a significant amount of time, in some situations it can take over an hour, especially if the installation needs to be completed on multiple computer systems.
Potential loss of service
This period of system inactivity may cause major disruption to a business trading. For example, if you were upgrading the operating system on your server it would probably mean that any network resources and the internet connection would be unavailable for the period of time it takes to install and configure the new operating system. There is a real risk that this downtime will reach unacceptable levels and so plans should always be made to minimise any disruption.
Incompatibility issues
Additionally you would need to find alternative drivers for your hardware devices, as the Windows drivers would not be compatible with the Linux operating system. This don't just apply to something as drastic as switching from one operating system to another. When upgrading from Windows XP to Windows Vista, you will find that older software on your computer system may not be compatible with Vista and is unusable.
Incompatibility issues
So, before you perform an installation, it is very important that you make sure your new software is compatible with your existing software. Otherwise you will find yourself unable to use the system and normal business trading could grind to a halt.
Risk reduction measures
It is important to identify the risks involved with any installation or upgrade and to have risk reduction measures in place. There are three main methods for reducing the risks involved: Backups-before making any installation attempt you should back up all data and software. This way if your installation damages the existing data and software you will easily be able to replace it from your backup.
Risk reduction measures
Installing at low risk-if you install your software during your busiest business hours it can be very costly as you will be unable to use your computer system for a fairly significant amount of time (especially if something goes wrong). By performing installations at quiet times, such as overnight, the negative effects of any down time will be greatly reduced and it will allow you plenty of time to rectify any problems that arise.
Risk reduction measures
Incremental installation: If you're going to be installing new software on a large number of computer systems you can reduce the risk by installing the software on only a few systems initially, to ensure that no problems arise, and then gradually install it on further systems.

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Understand why software needs installing or upgrading

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Understand why software needs installing or upgrading OtherThere are a variety of other reasons why a software installation or upgrade would be necessary. One of the most important of these is to do with company policy. Many organisations have a policy defining a specific piece of software the company will use.