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Copy of Presentation and Resources from our workshop

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How long do you have to do the screening and other in house assessments before a student has to be enrolled and start attending classes?  I thought students had to start within 24 hours of registration under NYS law.

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Transcript Evaluation
Is there a comprehensive resource/ website to refer to to see how grade levels are structured in other countries?

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Education systems, credentials, and universities by country.

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If a student comes in 2plus years below grade level but attended school continuously in Central America should he be considered SIFE?

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Student entering in 11 grade can waive regents exams?

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Can you clarify student req for graduation when a student enters and grade level

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english language arts mathematics assessment results

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Are 3 years of HLA equivalent to the LOTE sequence required for an Advanced Regents diploma? Would you sign them up for the same exam as a student completing Spanish 3 (ARC)?

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I frequently encounter issues with placing ENL students in 11th grade or higher who come in with credits (those with lower proficiency levels) because they then believe graduating within 2 years is achievable and become angry, confused, frustrated  when I later need to retain them. how would you approach this?

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Do we give the student a passing grade based on the passing grade of their foreign transcript or is it based of our district passing grade of 65?  So countries have a grade lower than 65 as passing

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What does everyone do in terms of awarding credit when a student enrolls in March? Do they give full credit, half credit, audit?

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“Age out” students: if a student turns 21 during the summer months, what is the cut off in which they are still entitled to another year of education?

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Department-Approved Pathway Assessments in Languages Other Than English
(Updated March 21, 2019)
Students who are otherwise eligible to receive a high school diploma in June 2015 and thereafter must take and pass four required Regents Exams or Department-approved alternative assessments (one in each of the following subjects: English, math, science, and social studies) and either pass a comparably rigorous assessment for a fifth required exam, or in lieu of a fifth exam, complete the requirements to earn the CDOS Commencement Credential. Students may meet the fifth assessment required for graduation by passing a Department-Approved Pathway Assessment in Languages Other Than English (LOTE). The following assessments and cut score requirements have been approved for use as Department-Approved Pathway Assessments in LOTE. If you notice that any assessment cut scores or versions have been updated since the posting of this document, please email emscgradreq@nysed.gov.

3/12/2018 - LOTE assessment list created

3/29/2018 - NYC DOE contact person updated

10/31/2018 - OHM BOCES contact updated

1/22/2019 - OHM BOCES contact updated

3/21/19 - Assessments updated to include ASL (OHM BOCES), Chinese, French, Italian, and Korean (NYC DOE)

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(Updated March 21, 2019) Students who are otherwise eligible to receive a high school diploma in June 2015 and thereafter must take and pass four required Regents Exams or Department-approved alternative assessments (one in each of the following subjects: English, math, science, and social studies) and either pass a comparably rigorous assessment for a fifth required exam, or in lieu of a fifth exam, complete the requirements to earn the CDOS Commencement Credential.

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Can we all be more mindful of the language we use?--Saying things like- "THEY count AGAINST US" or "ELLs hurt the graduation rates" etc. really causes a perpetuation of the us/them mentality. THEY are students and WE need to do everything we can to help EVERY STUDENT

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How do students complete exams if they get extra time? Do they have to arrange with the teacher when they’re free?

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if we change the cohort of a sife student, can they still keep the credits of the courses they have passed?

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SIFE screener
If a student wasn't given SIFE screener immediately upon enrollment, can it be given later in the same school year? Also, what's the benefit to labeling a student SIFE if services minimums don't change?

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Does extra time on regents exams apply to former ELLs? I thought it was within 2 years of testing out.

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Where where do we find info on alternative schools for students who leave without graduating, whether they drop out or move, choose to work, etc.

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Where can we find the regulation documentation on cohort placement for ELL’s?

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Identification and Notification

Q: Who are considered Former ELLs?

A: Former ELLs are students who at one time were identified as ELLs and have met the criteria for exiting ELL status within the past two school years. School districts are required to provide these students former ELL services and two years of testing accommodations on NYS assessments.

Q: How does an ELL exit ELL status?

A: ELLs can exit ELL status in the following ways:

Grades K-12: Scoring at the Commanding/Proficient level on the New York State English as a Second Language Achievement Test (NYSESLAT).

Grades 3-8: Scoring at the Expanding/Advanced level on the NYSESLAT and 3 or above on the New York State ELA assessment within the same school year.

Grades 9-12: Scoring at the Expanding/Advanced level on the NYSESLAT and 65 or above on the Regents Exam in English within the same school year.

Per CR Part 154-3.4(3), an alternate pathway as a method of assessment as may be prescribed by the Commissioner for students with disabilities.

Q: Can a student who exited ELL status be re-classified as an ELL?

A: If an ELL exits ELL status in New York State, then moves out of New York State to reside in another country and returns to a NYS public school after , the district will follow the initial identification process, which may include re-identifying the student as an ELL.

Q: I saw a data report that referred to an Ever ELL. Is this the same as a Former ELL?

A: An Ever ELL is a student that had been identified as an ELL, but has exited ELL status. A Former ELL is a student that had been identified as an ELL, but has exited ELL status within the past two school years. After two years, a former ELL will be referred to as an Ever ELL.

Q: What information should districts provide to parents and guardians regarding Former ELL services?

A: Districts should notify the parent/guardian of the change in the student's classification, the reason for the change in status, entitlements to supports, and what services will be provided that monitor and support ongoing English language development and academic progress.

Program Requirements

Q: When designing a program for Former ELLs, what must a district include?

A: Students must continue to receive at least .5 units of study o r its equivalent of Integrated ENL in ELA/Core Content Area or other such services, approved by the Commissioner [CR Part 154- 2.3(h) (1)(v)]. If a district elects to provide "other such services," these services must be at minimum the equivalent of the mandated .5 units of study (at minimum, 90 minutes a week) and include individualized learning support and assessments that measure language and academic progress to improve academic outcomes for these students. Districts must look at student data to determine the most appropriate services.

Q: Can a district provide more than what is mandated for ELLs?

A: Yes, districts should assess the individual needs of students and can provide more than the minimum of .5 units of study as needed.

Q: May Former ELLs receive accommodations on New York State assessments?

A: Yes, the District must provide Former ELLs testing accommodations on NYS assessments for up to two years after exiting ELL status.

This limited two-year extension in testing accommodations will provide former ELLs an opportunity to demonstrate their content knowledge by leveling the playing field while they continue to develop their linguistic and academic skills. These testing accommodations will not affect the validity or reliability of the required State assessments nor will they change the academic level or the expected performance criteria of such assessments. (Board of Regents item)

The Department will implement this policy revision for all impacted New York State Testing Programs for the 2008-2009 academic year, commencing with the Elementary Level Examination in Social Studies (Grade 5) that will be administered in November 2008. (Assessment Notification Memo to the field by David Abrams)

ELLs and Former ELLs are entitled to these ELL Testing Accommodations as per CR Part 154 Regulations. District staff should make all necessary arrangements in providing these accommodations during all State exams.

Q: Can Former ELLs remain in bilingual education programs?

A: Yes, they can remain in a bilingual education program and continue to receive ENL and Home Language Arts instruction, provided that the parents and the district/school deem it is educationally appropriate.

Q: May Former ELLs receive support services in addition to Former ELL services?

A: Yes, a district must provide instructional and support services such as Academic Intervention Services (AIS) to former ELLs when the monitoring of their progress indicates a need for such intervention. ENL instruction or regular consultation between the ESOL teacher and mainstream teachers may also be included.

Q: What information about Former ELLs should schools/districts retain in the student's cumulative record?

A: Schools and districts should retain copies of all criteria used to determine the change in ELLstatus. Summative assessment results must be retained in the student's cumulative record. Districts should retain a copy of the Former ELL services provided for two years following the exiting of ELL status.

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A : Former ELLs are students who at one time were identified as ELLs and have met the criteria for exiting ELL status within the past two school years . School districts are required to provide these students former ELL services and two years of testing accommodations on NYS assessments.

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Updated 09/23/19: Check the following link for the most updated resources: https://www.maldef.org/resources/scholarship-resources/

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Updated 09/23/19: Check the following link for the most updated resources: https://www.maldef.org/resources/scholarship-resources/

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Updated 09/23/19: Check the following link for the most updated version of the SIRS Manual: http://www.p12.nysed.gov/irs/sirs/home.html

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Updated 09/23/19: Check the following link for the most updated version of the SIRS Manual: http://www.p12.nysed.gov/irs/sirs/home.html