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“I have prepared some notes and questions I would like us to cover.”

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“I am noticing some differences in how Beth is expressing herself.”

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“We are noticing Jason needs extra support when moving between activities.”

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“I have noticed Paul often moves around during the group activities.”

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“I have noticed some progress since our last meeting, and there are still areas we can keep supporting.”

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Remember to respect individual preferences. It’s always good to check how they would like things to be discussed. Language is always evolving, so be open to learning and unlearning as terms change.

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Talk about differences gently - focus on strengths, not labels.

Keep your tone calm and respectful - helps parents feel safe, valued, and comfortable to share.

Use “I/we are noticing...”: focus on observation, not judgement. Opens the door to shared solutions.

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“I have questions and concerns to discuss about.”

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“Beth isn’t talking yet.”

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“Jason is misbehaving every time we change activities.”

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“Paul can’t sit still.”

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“We have already talked about this, nothing has changed.”

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Helps start with focus and clarity, so everyone feels prepared.

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Keeps the focus on observation, not what Beth ‘can’t’ do.

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Frames the need for support instead of judging behavior.

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Neutral wording that invites curiosity about what how to support Paul to stay engaged.

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Acknowledges growth while keeping the focus on next steps.

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Plan ahead: Review the child’s strengths and areas of growth.

Gather examples: Bring work samples and observations.

Set the scene: Make sure the meeting space is welcoming.

Allow enough time: Schedule so you don't feel rushed.

Consider supports: Offer a translator, advocate, quiet space if needed.

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Start positive: Begin with the child’s strengths.

Listen: Allow parents to share their views and concerns.

Be clear and kind: Use simple language, avoid jargon.

Acknowledge feelings: Recognise that the topic can be sensitive.

Work together: Frame solutions as a partnership.

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Send a summary: Share key points and next steps.

Check understanding: Make sure parents know what comes next.

Stay connected: Keep communication open for follow-up.

Celebrate progress: Highlight positive developments.

Reflect on your approach: Think about what went well and what could improve.