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[4] DAY 15: Sales Data Entry & Invoice Checking - XYZ METALS SDN BHD 🧾 🖊️💻 📥

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[4] DAY 15: Sales Data Entry & Invoice Checking - XYZ METALS SDN BHD 🧾 🖊️💻 📥

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➤ Task: Data Entry of Daily Sales into SQL Accounting Software

Opened daily physical sales invoices from XYZ Metals.

Verified invoice content: customer name, invoice number, date, quantity, unit price, and SST (Sales & Service Tax).

Logged each invoice manually into SQL Ledger under the "Sales" module.

Ensured tax codes were set to "SR" (Standard-Rated 6%) for taxable items.

Checked total amounts auto-calculated by the system and cross-verified with printed invoices.

➤ Objective:
Ensure accurate and complete recording of sales revenue to reflect true monthly sales and support future tax filings.

🧠 Skills Gained:

Mastered manual-to-system data conversion

Learned how SST affects invoicing and tax declarations

Developed a habit of spotting inconsistencies in handwritten and printed records

🔍 Reflection:
I realized even a single-digit error in SST can throw off the total amount, affecting company reporting and tax submissions. This showed me the real cost of carelessness in accounting.

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DAY 16: Cash Sales List & Purchase Bill Processing 💵🧾 🛒📃 💳🧾 🧮

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DAY 16: Cash Sales List & Purchase Bill Processing 💵🧾 🛒📃 💳🧾 🧮

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➤ Task 1: Compiling Weekly Cash Sales List

Gathered all cash sale invoices (non-credit transactions).

Entered details into an Excel summary sheet: Invoice No, Date, Amount, Payment Method, and Branch.

Tagged discrepancies (e.g., missing invoices, unclear payment modes) and cross-checked with the sales logbook.

Calculated total weekly sales by category (cash/card) for reporting.

➤ Task 2: Entering Supplier Purchase Bills

Received supplier invoices from the warehouse.

Matched invoice content with supporting Delivery Orders (DO) and Purchase Orders (PO).

Keyed bill details into the SQL Ledger (Supplier name, Invoice No, Date, Description, Amount).

Identified one pricing mismatch where the amount billed differed from the PO and flagged it.

➤ Objective:
To ensure that only approved and accurate supplier bills are recorded and future payment vouchers are error-free.

🧠 Skills Gained:

Learned about the three-way match (Invoice, PO, DO)

Understood how Excel is used for summarizing sales efficiently

Improved attention to document matching

🔍 Reflection:
In real-world accounting, you can't assume bills are always accurate. Matching and validating is a daily, non-negotiable routine.

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[8] DAY 35:  Week 8 – ETB Preparation for 🏢 SSS Hartanah 📅 Company Type: Property ManagementSoftware Used: 💻 MYOBP Accounting SystemFocus: 📊 Extended Trial Balance (ETB) – P&L, Balance Sheet & General Ledger

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[8] DAY 35:  Week 8 – ETB Preparation for 🏢 SSS Hartanah 📅 Company Type: Property ManagementSoftware Used: 💻 MYOBP Accounting SystemFocus: 📊 Extended Trial Balance (ETB) – P&L, Balance Sheet & General Ledger

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🧾 P&L & 📉 Balance Sheet Compilation

🛠️ Task List:

📂 Reviewed prior year financial reports

🧮 Keyed in revenue, expenses, and cost of sales to build Profit & Loss (P&L)

🧾 Updated asset, liability, and equity details in the Balance Sheet

🔄 Adjusted retained earnings based on net profit

🎯 Skills Learned (New):

📈 Structured a full P&L from raw data

🧩 Connected P&L results with retained earnings

❌🔍 Identified and corrected reporting gaps

💬 Reflection:
Generating the P&L and Balance Sheet helped me connect the dots 🔗 between income and financial position. I realized how a single wrong figure can distort the whole picture 📉.

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As my 16-week internship journey comes to a close, I would like to extend my deepest appreciation to the incredible individuals who guided, supported, and shaped this experience into one of growth, learning, and lasting impact. 🌱✨

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Hi, I'm Simitra Selvaraju!
I’m a final-year Banking (Hons.) student from Universiti Utara Malaysia (UUM), currently completing my internship at Millennium Tax Consultant Sdn Bhd (Seremban Branch). This practicum gives me the chance to apply my academic knowledge in a real-world accounting environment, from handling financial records to assisting with account preparations. It’s an exciting journey where I get to sharpen my technical skills, learn from professionals, and grow both personally and professionally. Let’s dive into my internship story together! 😊

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Millennium Tax Consultant Sdn Bhd is a professional accounting firm that provides various financial services, including bookkeeping, taxation, auditing, and business advisory. With a strong commitment to accuracy, integrity, and client satisfaction, the firm supports businesses of all sizes in maintaining proper financial records and complying with regulatory standards.

During my internship, I had the opportunity to observe and assist in real accounting tasks, learning directly from experienced professionals in a dynamic and detail-oriented environment.

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[1] DAY 1: Exploring the Company by Getting Started – Orientation & Onboarding (Day-by-Day)

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[1] DAY 1: Exploring the Company by Getting Started – Orientation & Onboarding (Day-by-Day)

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Exploring the Company's Meeting Room: A Space of Collaboration and Innovation"

"Week 1 introduced me to the company’s meeting room, a dynamic space designed for collaboration and decision-making. Equipped with modern technology, the room fosters effective communication and brainstorming sessions. From its spacious layout to the state-of-the-art presentation tools, it offers a perfect environment for team discussions and strategic planning. I had the opportunity to observe its impact on team dynamics and how it facilitates smooth, productive meetings.

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🧭 "New Beginnings"

Stepped into the world of accounting with a mix of nerves and excitement!

💼 What Happened:

Took a full office tour and set up my personal workstation (keyboard + calculator = officially in intern mode!)

Met my internship team:

👩‍💼 Ms. Nanthini – My kind and detailed-oriented supervisor

👔 Mr. Nanda – The boss (always on the go!)

👧 Pria – My intern buddy and spreadsheet partner-in-crime

🛡️ Ashraf – The friendly office bodyguard/security who knows everything happening around!

Attended a briefing on:

✅ Company SOPs

✅ Organizational structure (who does what)

✅ Dress code expectations (formal + neat)

Received my internship timeline, daily task outline, and a quick look at what the coming weeks will involve.

📝 Note to Self:

Everyone’s approachable — don’t panic if you don’t know everything! Just ask, observe, and absorb. 😊

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📂 "Know the Flow"

From paperwork to cloud drives — today I explored where the company’s accounting magic lives!

🗃️ What I Did:

Got introduced to the company’s filing system:

🗄️ Manual files: Sorted by client name, year, and type of document (invoices, receipts, bank slips)

🧮 MYOBP Accounting System:

Learned how files and data are managed digitally through the software

Observed how MYOBP connects document entries to financial records

Learned proper document labeling:

Naming format: ClientName_Month_Year_DocType.pdf

Organized both in folders and mirrored on digital drives

Explored cloud storage tools used:

📁 Google Drive – Centralized folder access for client reports, backups, and shared templates

Also got a peek into Dropbox for older archived data

🔍 Reflection:

Behind every neat balance sheet is a maze of well-organized folders — and today, I started mapping it out!

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🧾 Manual File (Hard Copy)

⬇️

🖥️ Entered into MYOBP Accounting Software

⬇️

☁️ Backed up to Google Drive (Client Folders)

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DAY 4:  Documentation & Data Entry Basics

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DAY 4:  Documentation & Data Entry Basics

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📑 "Paper Trails Matter"

Every transaction tells a story — and today, I started reading them line by line.

🧾 What I Did:

Observed how physical and digital receipts, bills, and invoices are managed for One Communication Sdn Bhd, a regular client of the firm.

Documents are grouped by month and transaction type (sales, purchases, utilities)

Cross-referenced physical receipts with those in the MYOBP system

Assisted in data entry:

Entered invoice numbers, client name, amount, and invoice date into MYOBP

Linked documents to the correct chart of accounts

Learned the firm’s file naming conventions for scanned documents:

Format: ClientCode_DocType_MonthYear.pdf
Example: OCSB_INV_March2025.pdf (for One Communication Sdn Bhd)

💬 Tip from Supervisor:

“Always triple-check the invoice number — that’s where most errors start.”

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🌈 "Recap, Reflect & Recharge"

The week flew by, but every step made me a little more confident and capable.

🎙️ What Happened:

Had a short 1-on-1 feedback session with Ms. Nanthini:

Praised for attention to detail with invoice matching

Encouraged to be more confident with MYOB navigation

Personal reflections:

Challenge: Still hesitant with certain MYOB tabs and dropdowns

Win: Successfully organized and labeled 20+ scanned documents for One Communication Sdn Bhd

Set Week 2 goals:

Take lead on entering real invoice batches

Shadow supervisor during monthly client account summary review

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[2] DAY 5: Deep Dive into Accounting Tasks -  Hands-On Data Entry Practice

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[2] DAY 5: Deep Dive into Accounting Tasks -  Hands-On Data Entry Practice

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📊 "Building Momentum in MYOB and Data Entry"

🖥️ "Perfecting the Process"

Today, I took full control of entering real invoices into MYOBP. It was a bit more challenging, but I learned a lot.

What I Did:

Processed 5+ invoices into MYOBP for ABC Communication Sdn Bhd.

Entered customer name, invoice number, date, and amount details

Linked each transaction to the correct client account

Gained experience with:

Handling errors: Fixed issues with missing or incorrect invoice numbers

Updating payment status: Checked if payments were recorded, and manually updated unpaid invoices

Reflection:

It took a while, but I’m starting to feel more comfortable with MYOBP. My speed is improving too!

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DAY 6: Exploring Client Accounts & Calling for Additional Documents 📞 & 📂

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DAY 6: Exploring Client Accounts & Calling for Additional Documents 📞 & 📂

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📑 "Client Accounts and Reporting"

Today, I got a better understanding of how client accounts are structured and managed. I also took the extra step to ensure everything is up to date by calling the client for any missing documents.

What I Did:

Explored client account summaries for One Communication Sdn Bhd in MYOBP:

Reviewed account balances, outstanding invoices, and payment history

Learned how to generate important trial balance reports and aged receivables summaries

Assisted in updating client records based on new transactions:

Checked if new invoices or receipts matched the amounts already entered in the system

Helped reconcile data to ensure everything was accurate and up to date

Called the client for additional documents:

Contacted One Communication Sdn Bhd to request missing invoice receipts and additional payment confirmation for the last month

Ensured the client sent the required documentation so that we could complete the reconciliation process

Reflection:

I learned how important it is to maintain accurate client accounts. If there’s a discrepancy, it can affect everything downstream, from cash flow to financial reporting. Additionally, contacting the client directly helped ensure no missing documentation, which will make the accounts more reliable. It was a good learning experience in both accounting and client communication.

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🌟 "Recap and Looking Ahead"

Week 2 wrapped up with some real progress! Not only did I get hands-on with invoicing and client accounts, but I also completed the first full accounting file for ABC Communications Sdn Bhd — and I couldn't be more excited!

What I Did:

1-on-1 Feedback Session with Ms. Nanthini:

She praised my progress with data entry and invoice matching — it felt great to hear that my work was on track!

Tips for Improvement:

MYOBP navigation: Ms. Nanthini showed me shortcuts and quicker ways to navigate the system, which will definitely save time going forward.

Suggested I start customizing reports for specific clients, so that I can pull exactly what’s needed without too much effort.

Challenges:

Partial payments: I still get confused when handling partial payments, especially with the system’s updates when payments don’t match the full invoice. Ms. Nanthini recommended I practice this a bit more to gain better clarity.

Goal Setting for Week 3:

Focus on reconciliation of full client accounts. I need to get a better understanding of account balancing to help finalize records accurately.

Monthly Report Generation in MYOBP: Learn how to generate financial reports for clients at the end of each month, which will help me understand the bigger picture of their finances.

Highlight of the Week:

The biggest achievement was completing the full accounting file for ABC Communications Sdn Bhd! I felt a sense of accomplishment seeing all the invoices, receipts, and bank payments neatly organized in MYOBP. It was like seeing all the pieces fall into place after all the hard work!

Reflection:

This week has been a huge learning curve. I’ve moved from basic data entry to actively participating in client account management and payment reconciliation. I’m more confident in MYOBP, and with feedback from Ms. Nanthini, I’m looking forward to mastering more advanced features like monthly reports and full account reconciliations. It’s exciting to see my progress, and I’m eager to tackle more complex tasks in Week 3.

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DAY 7: Document Management & Cloud Organization 📂 📸☁️ 🔐

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DAY 7: Document Management & Cloud Organization 📂 📸☁️ 🔐

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📂 "Filing and Cloud Integration"

Today was all about mastering the digital workspace! I dove into the firm’s cloud storage system and made sure that physical invoices turned into perfectly organized digital files — all while keeping the cloud tidy and accessible!

What I Did:

Scanned and Organized Physical Invoices:

Started with a pile of paper, but soon turned it into digital gold!

Scanned invoices and receipts for One Communication Sdn Bhd and other clients, using the firm’s naming conventions like:

OCSB_INV_April2025.pdf

Ensured each file was clearly labeled and stored in the appropriate folder in Google Drive and Dropbox.

Cloud Storage System Mastery:

Uploaded documents to Google Drive shared folders, making them easily accessible for the team to view and work on.

Reviewed folder permissions to ensure that the right team members had access to the right files, and double-checked that confidential documents were kept secure.

Cloud Clean-Up:

Tidied up the existing digital folders and made sure that everything had the correct labels and dates. Organization is key! If something’s hard to find, it’s like playing hide-and-seek with invoices!

Reflection:

This experience made me realize how critical proper file management is. A well-organized cloud system makes work so much easier and reduces time spent searching for files. It's also a great reminder of the importance of security — sensitive documents need to stay protected, especially when stored digitally. I feel more confident now managing both physical and digital documents.

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DAY 8: Assisted with Payment Matching + Getting New Documents from Clients 💳 🔗 📞 📥

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DAY 8: Assisted with Payment Matching + Getting New Documents from Clients 💳 🔗 📞 📥

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💳 "Linking Payments to Invoices"

Today was a deep dive into cash flow management. I got the chance to match payments to invoices, plus I played a key role in gathering missing documents from clients — helping ensure everything matches up perfectly!

What I Did:

Assisted with Reconciling Payments to Invoices in MYOBP:

Matched bank statements with invoice numbers and payment receipts for One Communication Sdn Bhd and other clients.

Ensured that paid invoices were properly marked as "paid" in MYOBP and updated any unpaid invoices to reflect their current status.

Observed how partial payments (e.g., when only part of an invoice is paid) are handled in the system and made sure they were applied correctly.

Communicated with Clients to Get Missing Documents:

Reached out to One Communication Sdn Bhd for missing payment receipts and invoice confirmations that weren’t included in the system.

Sent a follow-up email with clear instructions about what documents were needed, ensuring the client sent them over to complete the reconciliation.

Reflection:

Today, I realized how every payment, no matter how small, impacts the overall financial picture. One mismatch can lead to confusion down the line! It’s also crucial to be proactive with clients and communicate clearly to gather the missing pieces. I feel more confident navigating MYOBP, and I’m seeing how important accuracy is in ensuring the books are balanced.

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📅 Date: 1 April 2025 – Monday
🎉 Occasion: Hari Raya Aidilfitri 2025

The office was closed today in observance of a national holiday. A well-deserved midweek break to recharge and reflect!

⏸️ No working hours recorded.

✔️ Logged as: "Public Holiday – Office Closed

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DAY 12: Logistic Company Sdn Bhd 🚚📦🧾📊🗂️🏢

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DAY 12: Logistic Company Sdn Bhd 🚚📦🧾📊🗂️🏢

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🔹 Opening Balance Entry & Cleanup

🔢 "Where the Numbers Begin"

What I Did:

Reviewed the Opening Balance Sheet for audit purposes.

Entered opening balances for key accounts:

Assets: Vehicles, office equipment, deposits

Liabilities: Loans, unpaid bills

Equity: Retained earnings, capital

Worked with supervisor to verify the trial balance matches audited reports from previous year.

Adjusted errors in depreciation values carried forward from past entries.

Reflection:

Opening balances are like the “prologue” of a financial story — they must be correct before you write the next chapter!

Balance Flow – From Last Year’s Report → Opening Balance Entry

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DAY 13:  Audit Submission – ABC Communication Sdn Bhd
📦 "Final Check & Audit Dispatch"

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DAY 13:  Audit Submission – ABC Communication Sdn Bhd
📦 "Final Check & Audit Dispatch"

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📂 "Getting Audit-Ready with the Paper Trail"

🧾 What I Did:

📥 Compiled documents required by auditors, including:

Bank Statements (Jan–Mar 2025)

Fixed Asset Listing

Receipts & Invoices for high-value expenses

Petty Cash Log

🖨️ Photocopied key documents:

Bank statements and purchase records for filing and auditor copies

Highlighted important transactions for quick referencing

✅ Cross-checked supplier balances in the system with hardcopy records

🗂️ Organized and uploaded everything to Google Drive:
➜ AuditDocs_2025 > FixedAssets > MarchReceipts

v📋 Finalized all required audit documents for ABC Communication Sdn Bhd, including:

Opening Balance Sheet

Purchase Invoices (Jan–Mar 2025)

Bank Statements (highlighted for key entries)

Fixed Asset Register

Trial Balance Report

Petty Cash & Payment Vouchers

☎️ Called the appointed auditor, Ms. Devi, to confirm submission steps and document checklist.

📧 Emailed scanned copies of the audit documents to Ms. Devi via Gmail for digital review.

📦 Prepared and sent physical copies of all files to the Klang branch for her in-person audit session:

Documents organized in labeled folders by month and category

Included a document summary sheet inside the file

💬 Reflection:

Every document has a purpose — especially during an audit. Accuracy is key, but so is accessibility. If you can’t find it, it might as well not exist!

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DAY 14: Double Duty – Audit Follow-Up & Report Submission - 📊 Report Submitted!

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DAY 14: Double Duty – Audit Follow-Up & Report Submission - 📊 Report Submitted!

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📦 "Finishing Files & Final Reports"

🧾 Task 1: Auditor Follow-Up – ABC Communication Sdn Bhd

📑 “Clarify, Correct, Complete”

What I Did:

📨 Responded to Ms. Devi’s audit queries:

Re-sent the missing February invoice (after contacting vendor)

Corrected the petty cash voucher total (adjusted in the system)

Explained the depreciation method for office IT (20% straight-line)

📎 Submitted the supporting documents to her Gmail

🗂️ Updated folder in Google Drive:
ABC_Audit > FollowUpDocs_Apr2025

Mini Reflection:

I learned that fast, clear responses help keep the audit smooth — and small errors can easily become big if not clarified.

📦 "Finishing Files & Final Reports"

🧾 Task 1: Auditor Follow-Up – ABC Communication Sdn Bhd

📑 “Clarify, Correct, Complete”

What I Did:

📨 Responded to Ms. Devi’s audit queries:

Re-sent the missing February invoice (after contacting vendor)

Corrected the petty cash voucher total (adjusted in the system)

Explained the depreciation method for office IT (20% straight-line)

📎 Submitted the supporting documents to her Gmail

🗂️ Updated folder in Google Drive:
ABC_Audit > FollowUpDocs_Apr2025

Mini Reflection:

I learned that fast, clear responses help keep the audit smooth — and small errors can easily become big if not clarified.

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DAY 17: Payment Voucher Preparation 💰🧾🗂️📤

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DAY 17: Payment Voucher Preparation 💰🧾🗂️📤

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➤ Task: Creating and Organizing Payment Vouchers

Reviewed approved bills that were ready for payment.

Filled out company-standard Payment Voucher (PV) forms manually.

Included: Date, Payee, Bank Details, Reference No., Payment Method (online/cheque), and Amount.

Attached supporting documents: original supplier invoice, DO, approval slip.

Passed PVs to the finance officer for approval and signature.

Filed them into folders labeled by supplier name and month.

➤ Objective:
To prepare documentation that supports payments, avoids double payments, and provides an audit trail.

🧠 Skills Gained:

Learned to organize documents according to audit requirements

Understood the flow: Invoice → Approval → PV → Payment

Gained clarity on why document completeness is critical for every disbursement

🔍 Reflection:
Filing may sound like basic work, but in accounting, it's the foundation of audit success. One missing DO can lead to an audit query or delay.

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card:

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card:

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DAY 18: Filing System, Bank Reconciliation & Document Photocopying 🏦📁🗂️📄

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DAY 18: Filing System, Bank Reconciliation & Document Photocopying 🏦📁🗂️📄

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➤ Task 1: Reconciling March Bank Statement with Ledger Entries

Downloaded XYZ Metals' March bank statement (PDF and printed).

Opened SQL Ledger’s Bank module.

Matched each bank transaction (debit and credit) with internal accounting entries.

Used a highlighter to mark matched items and Excel to record unmatched transactions.

Identified 3 unmatched items: a customer deposit not yet entered, a duplicate supplier transfer, and a bank charge without entry.

➤ Task 2: Photocopying for Audit File Preparation

Prepared documents for audit:

All March sales invoices

Bank statements

Payment vouchers

Supplier bills

Made clear, organized photocopies with staples, labels, and tab separators.

Grouped documents into audit folders labeled “MARCH 2025 – SALES / PAYMENTS / BANK”.

➤ Objective:
To ensure that every bank transaction is accounted for and that physical records are ready for external auditors.

🧠 Skills Gained:

Practiced full-cycle bank reconciliation

Learned how to prepare physical audit files

Understood how external auditors depend on document clarity

🔍 Reflection:
Bank reconciliation isn’t just math—it’s detective work. Each transaction must have a corresponding business reason and support.

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🏢 Where the Numbers Live: My Internship Seremban Branch

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🏢 Where the Numbers Live: My Internship Seremban Branch

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Welcome to Oakland Accounting Services, the financial heartbeat of Seremban, located at:
📍 No. 103-03, Jalan Haruan 5/4,Oakland Commercial Centre, 70300 Seremban, Negeri Sembilan.

Tucked within the bustling Oakland Commercial Centre, this office became my professional home for 16 weeks — a place where spreadsheets, receipts, and real-world learning came to life! From organizing ledgers to refining my Excel tricks, each day offered a new challenge (and the occasional kuih break with the team!). 🌿📊

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🧾 MYOB System – Quick Summary for Data Entry

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🧾 MYOB System – Quick Summary for Data Entry

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MYOB (Mind Your Own Business) is an accounting software used by businesses to manage financial tasks like invoicing, billing, payroll, and bookkeeping. During my internship, I used the MYOBP (MYOB Premier) version, which is designed for small to medium businesses.

🔍 What I Used MYOB For:

Invoice Entry:

Recorded supplier and customer invoices

Entered invoice numbers, dates, amounts, and tax (SST) details

Linked each invoice to the correct account/category (e.g., utilities, purchases)

Payment Vouchers:

Matched payments to corresponding invoices

Updated transaction status (paid/unpaid)

Attached payment references (e.g., cheque no., bank transfer slip)

Receipts & Expenses:

Entered petty cash expenses

Tagged expense types (e.g., admin, transport)

Uploaded receipt details with descriptions

Double Entry System:

Learned how MYOB automatically records entries in debit and credit format, ensuring the accounting equation stays balanced

✅ Why It’s Useful:

Speeds up manual data entry

Reduces human errors through validation checks

Generates reports instantly (e.g., ledger summaries, trial balances)

📝 Reflection:

MYOB made accounting more visual and structured — perfect for learning how transactions flow from paper into formal reports.

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📅 Week 1 Recap

✅ Organized Digital Files: Successfully sorted and labeled documents for easy access in MYOB and Google Drive.

✅ Entered First Invoice Batch: Practiced entering data for One Communication Sdn Bhd into MYOBP.

✅ Learned New File Naming Rules: Mastered the firm’s format for scanned invoices and receipts (e.g., OCSB_INV_March2025.pdf).

🚧 Need to Improve MYOB Confidence: Need more practice navigating MYOBP and refining my data entry skills.

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🎯 Progress Milestone: Week 2 Achievements

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🎯 Progress Milestone: Week 2 Achievements

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Completed Full Accounting File for ABC Communications Sdn Bhd
✔️ Reconciled payments with invoices
✔️ Organized and updated client records
✔️ Assisted in report generation

💡 Reflection: I feel more confident with MYOBP and client management!
🌟 Looking Ahead: Week 3 — More client account reconciliation and monthly report generation.

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card:

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🌟 "Small Steps, Big Achievements!"

🔹 What I’ve Accomplished This Week:

1. Audit Preparedness ✅

Compiled and submitted all required documents for ABC Communication Sdn Bhd audit

Successfully followed up with Ms. Devi on missing documents and queries

2. Management Report Submission 📊

Finalized and submitted the March 2025 Management Report for Logistics Company Sdn Bhd

Generated reports (Profit & Loss, Balance Sheet, Receivables) with insights and charts

3. Learning and Growth 📚

Improved my understanding of accounting systems and audit processes

Gained hands-on experience working with financial reports, data entry, and cross-checking

4. Communication Skills 🗣️

Effectively communicated with auditors and vendors to resolve discrepancies

Collaborated with team members to meet deadlines

💬 Mini Reflection:

This week was all about getting into the nitty-gritty of financial accuracy, communication, and report creation. There were challenges, but I handled them by staying organized and proactive. Feeling confident for next week!

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DAY 19: Audit File Review & Admin Follow-up 📂	🧐	✅	🔍	📝	🔁

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DAY 19: Audit File Review & Admin Follow-up 📂	🧐	✅	🔍	📝	🔁

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➤ Task: Finalizing Audit Documents and Cross-Branch Coordination

Reviewed audit folders for completeness: checked that all vouchers had supporting documents.

Created a Document Index Sheet in Excel listing each item under categories (Sales, Purchase, PV, Bank).

Sent an email to XYZ Metals’ Klang branch admin to request 2 missing remittance slips.

Followed up via phone to confirm documents were scanned and sent.

Labeled folders with company name, month, and document type for final audit handover.

➤ Objective:
To deliver a complete, indexed audit file ready for the external auditor, avoiding delays or follow-ups.

🧠 Skills Gained:

Learned about inter-department coordination

Practiced creating an audit index list

Understood the value of final checks before submission

🔍 Reflection:
This felt like the culmination of the week’s work. All the data entries, reconciliations, and paperwork were now forming a professional audit package. As an intern, I saw how I’m helping maintain financial transparency and compliance.

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[5] DAY 20: Accounting Setup, Invoices, Depreciation & Management Report Preparation 📅📋🖼️ -  APEXTECH ENGINEERING SDN. BHD 

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[5] DAY 20: Accounting Setup, Invoices, Depreciation & Management Report Preparation 📅📋🖼️ -  APEXTECH ENGINEERING SDN. BHD 

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Annual Report Analysis & Opening Balance Setup

🛠️ Task List:
🔹 Read the 2023 Annual Report of the engineering client
🔹 Identify and extract opening balances from the Balance Sheet
🔹 Classify assets, liabilities, and equity components correctly
🔹 Input balances into accounting software
🔹 Validate retained earnings and verify beginning balances

🧠 Skills Gained:

Mastered the art of reading financial statements

Enhanced my accounting software navigation

Understood account classification and balance roll-forward

🪞 Reflection:
Today I felt like a real accountant. Translating a full annual report into live accounting software made me more confident and aware of the importance of precise classifications.

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DAY 21: Full-Year Financial Statement Data Entry

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DAY 21: Full-Year Financial Statement Data Entry

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🛠️ Task List:
🔹 Enter monthly revenues and expenses for Jan–Dec 2023
🔹 Reconstruct P&L in accounting system
🔹 Enter year-end adjustments like accruals, provisions
🔹 Ensure all entries align with the Trial Balance

🧠 Skills Gained:

Deep understanding of journal entry patterns

Practiced data consistency and chronological entry

Strengthened year-end financial knowledge

🪞 Reflection:
Entering a year’s worth of data gave me a full-circle view of financial flow — from income generation to year-end reporting. It was intense, but very educational.

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DAY 22:  Invoice Entry, Verification & Matching

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DAY 22:  Invoice Entry, Verification & Matching

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🛠️ Task List:
🔹 Enter supplier and customer invoices for the year
🔹 Match invoices with supporting documents: PO, DO, payments
🔹 Verify invoice numbering, dates, terms, and GST/SST treatment
🔹 Flag any inconsistencies to supervisor

🧠 Skills Gained:

Professional invoice tracking and coding

Learned GST/SST treatment in engineering sector

Developed matching techniques for multi-document entries

🪞 Reflection:
I realized how much discipline invoicing needs. Each invoice tells part of the company’s financial story — matching them right is critical.

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DAY 23:  Accumulated Depreciation Calculation & Fixed Asset Review

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DAY 23:  Accumulated Depreciation Calculation & Fixed Asset Review

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🛠️ Task List:
🔹 Extract fixed asset details: date acquired, cost, useful life
🔹 Apply appropriate depreciation method (Straight-Line)
🔹 Calculate current year’s depreciation and accumulated depreciation
🔹 Record journal entries for depreciation
🔹 Update asset register with new net book values

🧠 Skills Gained:

Learned MFRS-based depreciation methods

Improved Excel formula skills for calculations

Understood long-term asset impact on financial health

🪞 Reflection:
It amazed me how assets lose value over time on paper, even if they still function. Depreciation isn’t just math — it’s forecasting real-world decline.

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🛠️ Task List:
🔹 Collect and review receipts and petty cash slips
🔹 Categorize by expense type (Admin, Operation, Maintenance)
🔹 Key entries into accounting system
🔹 Record method of payment (cash, cheque, online)
🔹 Scan and attach digital copies to entries

🧠 Skills Gained:

Reinforced expense recognition and classification

Practiced real-world petty cash accounting

Improved speed and accuracy in digital entry

🪞 Reflection:
Handling real bills makes accounting feel alive. I’m slowly seeing patterns in spending and becoming quicker in identifying expense categories.

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[6] DAY 25: Expense Recording & Audit Support 

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[6] DAY 25: Expense Recording & Audit Support 

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🛠️ Task List:
🔹 Continue data entry for 2nd week
🔹 Review entries for proper coding (expense vs asset)
🔹 Help prepare a cross-reference list for each transaction
🔹 Organize supporting receipts in audit folders

🧠 Skills Gained:

Enhanced reconciliation skills

Organized files in audit-friendly sequence

Practiced internal control basics (cross-checking)

🪞 Reflection:
I started seeing how internal checks work — simple things like having a receipt for each transaction build trust in financial systems.

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🛠️ Task List:
🔹 Gather audit request items (Trial Balance, Ledgers, Bank Statements)
🔹 File them by category: income, expense, asset, liability
🔹 Prepare file index and tracking sheet
🔹 Flag any missing items for supervisor attention

🧠 Skills Gained:

Organized large sets of financial data

Learned how to prepare for audits professionally

Improved communication with supervisor for escalation

🪞 Reflection:
This was my most organized day — I created an audit index I’m proud of. Auditors will thank me one day!

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DAY 27: Management Report Drafting & Audit Filing

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DAY 27: Management Report Drafting & Audit Filing

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🛠️ Task List:
🔹 Assist in preparing a management summary: revenue, expense, asset update
🔹 Format reports into professional structure (using templates)
🔹 File backup documents supporting report figures
🔹 Create index for audit files (Trial Balance, ledger printouts, vouchers)

🧠 Skills Gained:

Learned the structure and content of internal reports

Practiced digital and manual file archiving

Improved audit-readiness mindset and document tracing

🪞 Reflection:
Drafting reports made me see how important presentation is. The numbers matter — but how they’re shown matters just as much.

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🛠️ Task List:
🔹 Assist in selecting random samples requested by auditor, Ms Devi
🔹 Trace sample entries back to invoices and receipts
🔹 Help prepare explanation notes for unusual transactions
🔹 Review GST/SST treatment for samples

🧠 Skills Gained:

Practiced tracing and sample testing

Learned audit logic: What gets questioned, and why

Improved documentation backup techniques

🪞 Reflection:
I felt like a mini-auditor! Sampling is about finding patterns and inconsistencies. I now think like someone who protects the business.

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DAY 29: Management Report Finalization & Weekly Review

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DAY 29: Management Report Finalization & Weekly Review

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🛠️ Task List:
🔹 Insert depreciation and expense totals into management report
🔹 Cross-check figures with journal entries
🔹 Draft executive summary with key figures
🔹 Submit to supervisor for review
🔹 Reflect on learning + write weekly summary

🧠 Skills Gained:

Compiled end-to-end financial data into a report

Learned formatting for internal stakeholders

Understood financial storytelling for management

🪞 Reflection:
Summing up the week’s work made me feel accomplished. From entering invoices to helping draft final reports — I’ve truly contributed.

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[7] DAY 30: LOGISTICS COMPANY ACCOUNTING WORK🧾 Company Name: 🚚 - SWIFTHAUL LOGISTICS SDN. BHD. 

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[7] DAY 30: LOGISTICS COMPANY ACCOUNTING WORK🧾 Company Name: 🚚 - SWIFTHAUL LOGISTICS SDN. BHD. 

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Cross-Border Invoice Handling

🛠️Task List:

Entered Cross-Border Delivery Invoices: I entered both local and cross-border logistics invoices into the accounting system, ensuring all details were correctly captured, including currency and international shipping charges.

Matched Invoices with International Service Orders: I cross-checked cross-border invoices with international service orders to verify amounts and terms.

🧠 Skills Learned:

Handling and processing international invoices

Understanding cross-border shipping costs and currency conversions

🪞 Reflection:
“Learning to handle cross-border invoices was eye-opening! I gained a deeper understanding of how international logistics work and the importance of handling currency conversions and international documentation correctly.”

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DAY 31: Transport Expense Classification

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DAY 31: Transport Expense Classification

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🛠️ Task List:

Entered and categorized transport-related expenses (fuel, tolls, driver allowances)

Separated costs between operational and admin categories

🎯 Skills Learned:

Expense classification for logistics industry

Budget clarity through cost segregation

💭 Reflection:
Now I understand how transportation costs affect a company’s day-to-day operations. Every sen adds up!

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DAY 32: Bank Reconciliation & Payment Matching

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DAY 32: Bank Reconciliation & Payment Matching

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🛠️ Task List:

Reconciled online bank transactions with system records

Matched customer payments with issued invoices

🎯 Skills Learned:

Real-time bank reconciliation

Identifying payment discrepancies

💭 Reflection:
“I felt like a detective today 🕵️— finding the missing link between payments and records. Satisfying to balance it all!”

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card:

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📅 Date: 1 May 2025 – Thursday
🎉 Occasion: LABOUR DAY 2025

The office was closed today in observance of a national holiday. A well-deserved midweek break to recharge and reflect!

⏸️ No working hours recorded.

✔️ Logged as: "Public Holiday – Office Closed

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🛠️ Task List:

Helped prepare weekly cash flow statement

Filed receipts, invoices & contracts for audit

Verified SST tax codes on logistics-related services

🎯 Skills Learned:

Basic cash flow analysis

Tax code accuracy for SST compliance

Audit-ready document organization

💭 Reflection:
Being part of the cash flow preparation gave me real insight into the company’s financial pulse. Plus, I learned how to keep files clean and audit-ready!

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DAY 36: 📘 General Ledger Analysis & ETB Finalization

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DAY 36: 📘 General Ledger Analysis & ETB Finalization

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🛠️ Task List:

📑 Accessed and reviewed General Ledger for all accounts

🧾 Matched ledger entries with physical records (e.g., invoices & payment slips)

📏 Ensured GL balances tallied with P&L and Balance Sheet

📤 Exported completed ETB for supervisor verification

🎯 Skills Learned (New):

🕵️‍♀️ Navigating and analyzing detailed GL entries

🔗 Matching real transactions with system entries

🧾 Exporting ETB in audit-friendly formats

💬 Reflection:
Reviewing the General Ledger was like being a financial detective 🕵️—every number told a story. Finalizing the ETB made me more confident in reading and cross-checking accounts 📘✅.

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DAY 37:  🧮 Dormant Company Tax Computation + Formula Practice

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DAY 37:  🧮 Dormant Company Tax Computation + Formula Practice

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🧾 Company: Siti Global Sdn. Bhd.
Status: Dormant
Focus: CP204 Drafting & Formula Application (with Supervisor’s Guidance 👩‍💼)

🛠️ Task List:

📥 Retrieved dormant tax profile for Siti Global

💤 Confirmed dormant status (no revenue or expenses)

📘 Referred to previous year’s CP204 form

🧮 Created Excel formula to auto-calculate CP204 value (est. tax payable)

👩‍🏫 Received step-by-step guidance from Ms. Nanthini on formula creation

📊 Tested formula with dummy values for understanding

📝 Applied formula into tax computation template

🧾 Cross-checked results with LHDN guidelines for dormant filing

🧠 New Skills Learned:

💻 Created custom Excel formula for dormant tax scenarios

🔗 Linked cells for auto-updated estimated tax (even when NIL)

📐 Gained understanding of "Tax = Chargeable Income × Tax Rate" (if active)

🧑‍💼 Learned how to follow standard supervisor workflow and guidance

🧾 📌 Example Formula Used (Excel):

excel

Copy code

=IF(B2=0, 0, B2*0.17)

Explanation:
If B2 (Chargeable Income) is 0, output is 0 tax. Otherwise, it multiplies by 17% (standard SME rate).

💬 Reflection:

Though the company was dormant, creating formulas for tax computation helped me understand how Excel automates repetitive tasks 💻📈. I appreciated Ms. Nanthini’s patient explanation — I feel more confident preparing templates now ✅.

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DAY 38: Finalizing Tax Submission for Siti Global (Dormant)

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DAY 38: Finalizing Tax Submission for Siti Global (Dormant)

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🛠️ Task List:

🧮 Reviewed and confirmed all CP204 entries

📝 Drafted a formal cover letter for LHDN (no tax payable, dormant status)

📥 Printed CP204 form and cover letter

📑 Arranged required supporting documents (SSM forms, previous CP204 copy, etc.)

📤 Prepared the submission set for supervisor sign-off

🧠 New Skills Learned:

🗃️ Organized tax files with professional formatting

💬 Reflection:
📂 I’ve gained confidence in preparing tax for businesses that don’t operate yet still need compliance ✅.

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🌟 "Small Steps, Big Achievements!"

📍 Client: XYZ Metals Sdn Bhd

1. Entered daily sales invoices into SQL Ledger with correct SST.

2. Compiled weekly cash sales summary in Excel for tracking.

3. Processed supplier bills and matched them with DO & PO.

4. Prepared payment vouchers with complete supporting docs.

5. Completed March bank reconciliation, flagged 3 discrepancies.

6. Photocopied and organized audit files by type and month.

7. Created audit index sheet for easy reference.

8. Followed up with Klang admin to collect missing documents.

9. Improved filing system for better document access.

10. Supported full audit preparation from start to finish.

🧠 This week, I learned how real accounting tasks support compliance, accuracy, and audit readiness.

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📅 Date: 12 May 2025 – Monday
🎉 Occasion: VESAK 2025

The office was closed today in observance of a national holiday. A well-deserved midweek break to recharge and reflect!

⏸️ No working hours recorded.

✔️ Logged as: "Public Holiday – Office Closed

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DAY 41: RRR Solid Metal Sdn. Bhd. (Besi Buruk Company)  🛠️ Focus: Data Entry & Transaction Posting (No Filing Included)💼 System Used: MYOB / ExcelCompany Type: Scrap Metal Trading

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DAY 41: RRR Solid Metal Sdn. Bhd. (Besi Buruk Company)  🛠️ Focus: Data Entry & Transaction Posting (No Filing Included)💼 System Used: MYOB / ExcelCompany Type: Scrap Metal Trading

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🧾 Create Account List + Cash Purchases

🛠️ Task List:

📋 Created new Chart of Accounts based on company activities (e.g., Scrap Income, Metal Inventory, etc.)

🪙 Categorized accounts under Assets, Liabilities, Equity, Income, and Expenses

💵 Recorded Cash Purchases of metal scrap from suppliers

📌 Tagged purchases by category: aluminum, steel, copper

🎯 New Skills Learned:

🗃️ Designing and customizing Chart of Accounts for a niche industry

🧾 Differentiating inventory purchase by material types

✅ Handling bulk cash entries in accounting software

💬 Reflection:
Creating a new account structure for a "besi buruk" company gave me insight into industry-specific accounting needs 🔩. Entering cash purchases sharpened my data accuracy skills 💻.

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DAY 42: 🧮 SOCSO Contributions & Payslip Entry

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DAY 42: 🧮 SOCSO Contributions & Payslip Entry

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🛠️ Task List:

📑 Retrieved employee details for payroll entry

📆 Calculated monthly wages and overtime manually

📉 Entered SOCSO (PERKESO) contribution calculations into system

📄 Created simple monthly payslip format for staff

🎯 New Skills Learned:

🧾 Understanding statutory contributions for SOCSO

📊 Payslip generation from wage calculations

🔍 Attention to detail in handling staff payroll data

💬 Reflection:
This was my first hands-on experience preparing payslips! Learning how SOCSO deductions work gave me a stronger grasp on HR-payroll integration 📋💼.

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DAY 43: 💸 Expense Entry + Cross-checking

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DAY 43: 💸 Expense Entry + Cross-checking

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🛠️ Task List:

🧾 Keyed in all utility, petrol, toll, canteen, and admin expenses

📥 Matched receipts with system entries

💡 Checked recurring expenses (electricity, rental, vehicle maintenance)

🧮 Verified GST/VAT if applicable

🎯 New Skills Learned:

📌 Tracking petty cash and operational expenses

💳 Classifying expense types for better reporting

🧠 Attention to supporting documents while entering cost data

💬 Reflection:

I now understand how ‘small’ expenses play a big role in reflecting the financial health of a business. Cross-checking receipts helped me develop more care in data entry 📚✅.

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DAY 44: 📈 Sales Entry + Matching with Cash Inflows

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DAY 44: 📈 Sales Entry + Matching with Cash Inflows

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🛠️ Task List:

📋 Entered daily scrap metal sales by customer and type

💰 Matched sales entries with cash/bank inflows

📄 Generated basic sales report for internal review

🔄 Ensured no duplication of customer invoices

🎯 New Skills Learned:

🔢 Handling high-volume small sales from different buyers

📥 Sales vs Cash flow matching technique

📊 Generating simple sales summaries for supervisor

💬 Reflection:
Recording and matching daily sales sharpened my reconciliation skills 💼. The real-world practice showed me the volume of manual checks involved even in ‘small’ businesses 🧾📉.

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[10] DAY 45:  SATHYA PETER & ASSOCIATES (Legal Firm)🧾 Focus: Office Account 🏢 + Year-End Client Account 📚📆 Coverage Period: 1 Jan 2024 – 31 Dec 2024

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[10] DAY 45:  SATHYA PETER & ASSOCIATES (Legal Firm)🧾 Focus: Office Account 🏢 + Year-End Client Account 📚📆 Coverage Period: 1 Jan 2024 – 31 Dec 2024

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About the Company – Sathya Peter & Associates

Industry: Legal & Professional Services
Nature of Practice: Civil Law Firm

Main Scope of Work (Civil Law Focus):

🏠 Property & Land Disputes

📄 Contract Law

👨‍👩‍👧‍👦 Family Law

💼 Employment Law

💰 Debt Recovery

✍️ Legal Documentation

💳 Cheque Book Data Entry (Spend Money)

🛠️ Task List:

📖 Opened cheque payment book for 2024

📝 Entered “Spend Money” transactions into MYOB system

🏦 Verified cheque numbers, dates, and payees

💡 Labeled payments under categories (e.g., salary, utility, rent)

🔎 Cross-referenced cheque stubs with scanned images

🧠 New Skills Learned:

🖊️ Manual cheque recording for audit compliance

🧾 Improved ability to classify payments under correct heads

🧠 Better understanding of legal office expenditures

💬 Reflection:

Handling year-long cheque entries gave me deeper insight into transaction timing, accuracy, and categorization – especially in professional firms like legal offices 📚💼.

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DAY 46: Receive Money (Office Account Receipts)

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DAY 46: Receive Money (Office Account Receipts)

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🛠️ Task List:

📥 Entered all income received into MYOB’s “Receive Money” module

🧾 Grouped entries by client payments (Professional Fees)

🧾 Matched each deposit to its respective legal service invoice

💼 Ensured entries tallied with bank in slips and office collection records

🧠 New Skills Learned:

📌 Income classification specific to legal practice

🔍 Client account vs office account differentiation

🧾 Matching paper trail for banked funds

💬 Reflection:
This task taught me the importance of detailed recordkeeping and how law firms manage revenue tracking separately from client trust accounts 💼📋.

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DAY 47: Bank Reconciliation (CIMB & Public Islamic)

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DAY 47: Bank Reconciliation (CIMB & Public Islamic)

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🛠️ Task List:

📊 Retrieved 12-month statements from CIMB & Public Islamic

🔄 Matched deposits and withdrawals to system entries

📉 Adjusted entries for unpresented cheques and direct bank charges

✅ Prepared Bank Reconciliation Report for both accounts

🧠 New Skills Learned:

🏦 Dual bank account reconciliation

📎 Identifying bank errors, timing differences

🧾 Drafting reconciliation summaries for review

💬 Reflection:
Balancing two separate bank accounts gave me a real-world look at reconciliation challenges and the critical nature of accuracy in year-end reporting 🔍📘.

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🛠️ Task List:

📈 Recorded Professional Fees as sales

📂 Split Cost of Sales into sub-accounts:

📑 Documentation Fee

💼 Consultancy Charges

🧾 Filing/Legal Fees

🧮 Matched revenue to matching project/service costs

🧠 New Skills Learned:

🧠 Legal service costing breakdowns

📉 Understanding gross margin in a professional firm context

📝 Charting revenue streams by engagement types

💬 Reflection:
Learning how legal firms classify service income and associated costs was insightful, it showed me that even service-based businesses need proper cost segmentation 📈📄.

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DAY 49: 🧾 Year-End Expense Entry (Operational)

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DAY 49: 🧾 Year-End Expense Entry (Operational)

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🛠️ Task List:

🧾 Keyed in operational expenses:

👥 Staff claims

☎️ Telephone bills

🏠 Office rent

🧾 Tax & LHDN payments

📑 Office maintenance & stationery

📘 Prepared yearly Expense Summary Report

🧠 New Skills Learned:

🧾 Year-end accrual entry handling

📊 Compiling full-year cost report for audit

📋 Classifying recurring vs one-time costs

💬 Reflection:
By wrapping up expenses for the entire year, I experienced how businesses prepare for audit readiness and how details matter in financial statements 📆📚.

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[11] DAY 50: 🧾 Document Duty & Data Entry

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[11] DAY 50: 🧾 Document Duty & Data Entry

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🗂️ Document Preparation & Financial Report Compilation

👨‍💼 Companies:

🧾 Solid Metal Sdn. Bhd. (Scrap Metal)

⚖️ Sathya Peter & Associates (Legal Firm)

🛠️ Task List:

🗃️ Sorted and filed all source documents (invoices, bank statements, payslips)

📑 Prepared Standard Financial Reports for internal records:

📊 Trial Balance

📉 Income Statement

📈 Balance Sheet

📓 General Ledger (Detailed view)

🔍 Cross-verified bank statements with accounting entries

🔄 Prepared Bank Reconciliation Reports for both companies

📎 Matched transactions with supporting documents: receipts, cheque butts, bills

🖨️ Printed soft copies for management file folders

🧠 Skills Learned:

Generating a full financial package using MYOB

Reconciling bank and accounting system records

Filing documents in audit-ready format

Understanding links between ledger entries and source documents

💬 Reflection:

Today gave me a holistic view of how all financial reports interconnect. Reconciling the bank and general ledger helped me develop sharp attention to detail. I felt like a real junior accountant 📂📋!

# data[].attributes.body
🛠️ Task List:

Compiled monthly data from MYOB for Sathya Peter & Associates

🧮 Prepared Profit & Loss Statement and Balance Sheet

📈 Drafted report notes explaining income vs expense movement

✅ Verified report figures with trial balance

🧠 Skills Learned:

Interpreting and generating financial statements

Using management reports to evaluate business performance

Identifying inconsistencies before supervisor review

💬 Reflection:
I realized how management reports guide strategic decisions. This helped me appreciate the role of accountants in business leadership 🧠📈.

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DAY 53: 💵 Preparation of Year-End Financial Statements 

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DAY 53: 💵 Preparation of Year-End Financial Statements 

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🛠️ Tasks:

Compiled Profit & Loss Statement with breakdown of legal-specific revenues

Finalized Balance Sheet including trust account summary provided by the legal firm

Ensured tax-deductible expenses were clearly separated from personal or disallowed costs

🧠 Skills Learned:

Drafting full set of financial statements

Recognizing compliance-sensitive entries in law firm accounts

Applying tax knowledge in real-client scenarios

💬 Reflection:
This was my first experience preparing year-end financials for a professional firm and I now better understand what goes into accurate reporting.

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DAY 54: 🧾 Client Review & Document Handover

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DAY 54: 🧾 Client Review & Document Handover

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🛠️ Tasks:

Prepared client summary report with key financial insights (e.g., net profit, expense spike, aged receivables)

Printed and organized reports and ledgers for client file handover

Attended internal discussion with supervisor on improving future recordkeeping for the legal client

🧠 Skills Learned:

Professional communication of financial information

Preparing handover documents and summaries

Improving internal processes based on client needs

💬 Reflection:
Presenting a client file taught me that accountants don’t just crunch numbers — we also explain, guide, and help improve business practices.

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📅 Date: 2 June 2025 – Monday
🎉 Occasion: Yang di-Pertuan Agong's Birthday

The office was closed today in observance of a national holiday. A well-deserved midweek break to recharge and reflect!

⏸️ No working hours recorded.

✔️ Logged as: "Public Holiday – Office Closed

# data[].attributes.headline
DAY 56: Handling Accounts for a Large Company (JobAce Connect Sdn. Bhd.) - Organizing Source Documents & Supporting Files

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DAY 56: Handling Accounts for a Large Company (JobAce Connect Sdn. Bhd.) - Organizing Source Documents & Supporting Files

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Nature of Business: Recruitment & Staffing Solutions
Focus: Transaction Processing, Ledger Update, Reconciliation & Financial Statement Drafting

🛠️ Task List:

🧾 Collected and sorted invoices, payslips, vouchers & receipts

🔎 Matched physical docs to digital entries in MYOB

🗃️ Labeled & organized files for audit readiness

🧠 Skills Learned:

📌 Accurate source doc referencing

📁 Corporate document control

🔍 Precision in matching supporting records

💬 Reflection:
This task gave me a strong foundation in documentation that every transaction tells a story, and every file matters. 📚✅

# data[].attributes.body
🛠️ Task List:

📥 Posted sales, purchases, salaries & tax payments

📓 Updated GL, AP, and AR modules

📑 Reviewed system balances for accuracy

🧠Skills Learned:

🖥️ Systematic batch posting

🧾 Real-time ledger understanding

⚙️ Accounting software proficiency (MYOB)

💬 Reflection:
Handling large volumes of data taught me speed with accuracy and how everything flows back to the ledgers. 📊💡

# data[].attributes.body
🛠️ Task List:

🔁 Matched bank statement transactions with system entries

🧮 Identified unpresented cheques & bank charges

📋 Created reconciliation reports for two accounts

🧠 Skills Learned:

🔎 Cash flow traceability

📉 Reconciliation schedule prep

🧠 Understanding real-time vs bank-timing issues

💬 Reflection:
This showed me the heartbeat of the company and the bank. 🫀 Each reconciliation is a trust check between cash flow and records.

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🛠️ Task List:

🧾 Generated Trial Balance from MYOB

📈 Drafted Balance Sheet & Income Statement

📌 Cross-verified data with system entries

🧠 Skills Learned:

🧠 Financial report structure

🔢 Understanding the story behind each figure

📚 Clean data-to-report pipeline

💬 Reflection:
Creating financials helped me appreciate the impact of daily entries. Reports are where numbers speak 📄🗣️.

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[13] DAY 60: 🗂️ Filing & Backup Management

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[13] DAY 60: 🗂️ Filing & Backup Management

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🛠️ Task List:

📁 Filed docs by category and period

🖨️ Backed up softcopies with proper naming format

📤 Uploaded files to secure cloud folders

🧠 New Skills Learned:

🧩 Filing systems for audit-readiness

💻 Cloud-based document control

📑 Digital & physical synchronization

💬 Reflection:
Now I truly understand how important backup and structure are that you can’t afford to lose a single file in accounting. 🧷📦

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DAY 61: Management Reporting for JobAce Connect Sdn. Bhd. - 📁 Template Review & Report Planning

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DAY 61: Management Reporting for JobAce Connect Sdn. Bhd. - 📁 Template Review & Report Planning

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📊 Focus: Financial Analysis | Monthly Management Report | Business Insight Communication

🛠️ Task List:

Reviewed past monthly management report templates used by Job Personnel Plus.

Identified key components required: Revenue Analysis, Cost Breakdown, Profit Margin, and Budget Comparison.

Met with supervisor to clarify report expectations and internal formatting standards.

🧠 Skills Learned:

📑 Professional financial reporting structure

🎯 Planning reports with business goals in mind

🧑‍💼 Effective communication and expectation alignment

💬 Reflection:
Understanding the framework of internal reporting helped me visualize how monthly data transforms into strategic decisions.

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🛠️ Task List:

Segmented revenue by business streams: Permanent Placement, Contract Staffing, and Add-on Services (e.g., training).

Analyzed costs such as advertising, recruiter salaries, subscriptions, and utilities.

Categorized expenses by department and linked them to operational activities.

🧠 Skills Learned:

🧾 Departmental cost tracing

💰 Revenue classification across business lines

📉 Linking operational activity to financial outcomes

💬 Reflection:
This task enhanced my business insight in which accounting isn't just about recording numbers, but understanding the flow of operations behind them.

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DAY 63: 📈 Budget vs Actual & Data Visualization

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DAY 63: 📈 Budget vs Actual & Data Visualization

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🛠️ Task List:

Created variance analysis between budgeted and actual revenue and expenses.

Highlighted deviations (e.g., increased advertising costs, improved staffing income).

Designed bar charts and tables using Excel to visualize performance gaps.

🧠 Skills Learned:

📊 Financial variance interpretation

📉 Excel charting & formatting for management use

✏️ Commentary writing to explain financial deviations

💬 Reflection:
Data visualization improved my ability to communicate complex results clearly. I also learned to spot red flags early through budget comparison.

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🛠️ Task List:

Compiled all revenue, cost, and variance data into a structured internal report.

Wrote concise explanations under each financial section.

Created summary insights with simple recommendations for decision-makers (e.g., control ad spend, scale training services).

🧠 Skills Learned:

📄 Financial report writing with business impact focus

🧠 Translating numbers into strategic insight

🗂️ Presenting multi-page financial data cohesively

💬 Reflection:
Drafting the report made me feel more involved in the decision-making process. It gave me confidence in interpreting performance metrics.

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[14] DAY 65: Introduction to Audit Procedures & Field Visit - 🧾 Introduction to Basic Audit Concepts

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[14] DAY 65: Introduction to Audit Procedures & Field Visit - 🧾 Introduction to Basic Audit Concepts

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🏢 Focus: Understanding Audit Workflow | Vouching Process | Real Audit Observation

🛠️ Task List:

Attended a session with supervisor on the audit cycle

Learned the key audit objectives: accuracy, validity, completeness, and cut-off

Reviewed sample working papers and simple audit plans

🧠 Skills Learned:

📚 Understanding the purpose and scope of an audit

🔍 Identifying risk areas and common errors

🧾 Structure of audit documentation

💬 Reflection:
This session laid a strong foundation. I now understand how audit ensures accountability and protects both clients and firms. ✅

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DAY 39: 📤 Finalizing Submission & Document Filing (Part 2)

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DAY 39: 📤 Finalizing Submission & Document Filing (Part 2)

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🔖 Physical Filing:

🗃️ Labeled file: "Siti Global – CP204 2024 (Dormant)"

🧷 Attached supporting docs in proper order:

1. Cover letter

2. CP204 Form

3. Dormant confirmation (SSM)

4. Previous tax letters (for reference)

🧾 Filed into “Dormant Clients – Tax 2024” drawer

🖥️ Digital Filing:

💾 Scanned full tax file into PDF format

🗂️ Renamed as: SitiGlobal_CP204_2024.pdf

📁 Uploaded to shared Google Drive folder under “Client > Siti Global > Tax > 2024”

✅ Shared file access with supervisor for review

🧠 New Skills Learned:

🗃️ Organized tax files with professional formatting

🧾 Maintained both physical and digital filing consistency

📁 Structured folder management for easy audit retrieval

📝 Developed better file-naming habits for system-wide clarity

💬 Reflection:

Filing might seem like a small step, but it's key to compliance and audit readiness 📂. Splitting between physical and digital taught me how real firms keep records clear, traceable, and secure 🧾🔐.

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DAY 66: 📋 Understanding Audit Working Papers

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DAY 66: 📋 Understanding Audit Working Papers

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🛠️ Task List:

Reviewed examples of audit working papers (AWPs)

Learned how to compile lead schedules, tick marks, and referencing systems

Understood how auditors trace back to source documents

🧠 Skills Learned:

🧩 Navigating audit files and folders

📄 Using tick marks and referencing for clarity

🔎 Learning the audit trail concept

💬 Reflection:
I learned how every number in a financial statement must be backed by valid proof and how neat documentation keeps audits efficient.

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DAY 67: 🧠 Internal Control & Audit Risk Assessment

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DAY 67: 🧠 Internal Control & Audit Risk Assessment

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🛠️ Task List:

Studied sample internal control checklists

Identified control weaknesses (e.g., lack of approval process)

Discussed inherent, control, and detection risk with supervisor

🧠 Skills Learned:

⚖️ Assessing audit risk and internal controls

🧠 Understanding segregation of duties

🗃️ Recognizing fraud risk indicators

💬 Reflection:
This session taught me that auditing is not just checking in which it’s evaluating how strong or weak a business’s processes really are.

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DAY 68:  🏢 Audit Field Visit to Client Site

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DAY 68:  🏢 Audit Field Visit to Client Site

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🛠️ Task List:

Accompanied the audit team to a small enterprise for field audit

Observed how documents were requested and verified on-site

Assisted in organizing and labeling documents during the visit

🧠 Skills Learned:

🧍‍♂️ Professional client interaction during audit

📂 Real-time audit file handling and sampling

👀 Observational learning from senior auditors in the field

💬 Reflection:

Seeing an actual audit in action gave me insight into how theory meets reality. It was exciting to be part of a real assurance process!

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DAY 69: 📌 Vouching Practice (Audit Evidence Review)
🛠️ Tasks:

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DAY 69: 📌 Vouching Practice (Audit Evidence Review)
🛠️ Tasks:

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🛠️ Task List:

Practiced vouching for purchase and expense transactions

Matched ledger entries with original source documents (invoices, receipts, etc.)

Noted missing or incomplete documentation for supervisor review

🧠 Skills Learned:

📌 Practical vouching of accounting transactions

📎 Document verification and evidence collection

🧾 Understanding the reliability of different document types

💬 Reflection:
This hands-on task sharpened my attention to detail. I now know how auditors catch inconsistencies and ensure data is supported.

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[15] DAY 70: Final 4 Weeks of Practicum – Audit Query Handling 🧾

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[15] DAY 70: Final 4 Weeks of Practicum – Audit Query Handling 🧾

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Millennium Tax Consultants Sdn Bhd (Seremban Branch)Guided by Auditor: Ms. Thachu (Klang Branch)

Client Portfolio: Engineering Firms, Legal Firm, and SMEs

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DAY 71: Client Communication & Preliminary Audit Queries 🗂️📞 - - ABC COMMUNICATIONS SDN BHD (PART 1)

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DAY 71: Client Communication & Preliminary Audit Queries 🗂️📞 - - ABC COMMUNICATIONS SDN BHD (PART 1)

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Supervisor: Ms. Thachu (Klang Branch)

Objective: Assist in collecting audit documents, clarifying discrepancies, and beginning audit working paper preparation for various clients under Ms. Thachu’s supervision.

TASKS:-

Reviewed client audit files and prepared initial document checklists.

Flagged missing documents (e.g., sales invoices, bank statements, payment vouchers).

🎯 Skill Learned: Audit documentation tracking & checklist preparation.

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DAY 72: Client Communication & Preliminary Audit Queries 🗂️📞- ABC COMMUNICATIONS SDN BHD (PART 2)

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DAY 72: Client Communication & Preliminary Audit Queries 🗂️📞- ABC COMMUNICATIONS SDN BHD (PART 2)

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TASKS:-

Sent follow-up emails and WhatsApp messages to clients to request missing items.

Maintained polite tone as advised by Ms. Thachu during communication.

🎯 Skill Learned: Client correspondence & professionalism in follow-ups.

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DAY 73: Client Communication & Preliminary Audit Queries 🗂️📞- ABC COMMUNICATIONS SDN BHD (PART 3)

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DAY 73: Client Communication & Preliminary Audit Queries 🗂️📞- ABC COMMUNICATIONS SDN BHD (PART 3)

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TASKS:-

Updated internal tracking sheets as documents were received.

Missed requesting a key ledger report for one client.

ssisted in preparing preliminary working papers and referencing supporting documents.

Sat in for a review session with Ms. Thachu on audit evidence quality.

Compiled pending queries summary and documented next action steps.

Debriefed with Ms. Thachu on the week’s performance and areas for improvement.

🎯 Skill Learned: Working paper setup & audit file referencing.

⚠️ Mistake: Incomplete checklist oversight.

💡 Reflection: Learned from Ms. Thachu the importance of cross-checking each item before contacting the client.

🧠 Reflection: Gained insight into how structured audit planning supports timely completion.

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📅 Date: 27 June 2025 – Friday

🎉 Occasion: Awal Muharram (Islamic New Year) 2025

The office was closed today in observance of Awal Muharram, a significant public holiday marking the beginning of the Islamic New Year. A meaningful pause to reflect, renew intentions, and embrace a fresh start.

⏸️ No working hours recorded.
✔️ Logged as: Public Holiday – Office Closed

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[16] DAY 75: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 1)

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[16] DAY 75: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 1)

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Auditor in Charge: Ms. Thachu (Klang Branch)

Objective: Conduct audit fieldwork and testing on NGK Engineering’s financials under the supervision of Ms. Thachu.

TASKS:-

Vouched selected purchase invoices against supplier statements.

Verified invoice authenticity and checked GST compliance.

🎯 Skill Learned: Invoice verification & GST checking.

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DAY 76: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 2)

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DAY 76: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 2)

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TASKS:-

Reconciled December’s bank statement to the ledger.

Flagged two unpresented cheques and discussed adjustments with Ms. Thachu.

⚠️ Mistake: Misinterpreted a bank transfer as a cheque.

💡 Reflection: Learned to verify transaction codes and narrations before recording.

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DAY 77: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 3)

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DAY 77: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 3)

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TASKS:-

Traced fixed asset additions to source documents.

Recalculated depreciation and compared it with ledger entries.

🎯 Skill Learned: Depreciation testing & fixed asset verification.

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DAY 78: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 4)

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DAY 78: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 4)

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TASKS:-

Helped Ms. Thachu prepare confirmation letters for trade receivables and payables.

Ensured accuracy in contact details and balances.

🎯 Skill Learned: Third-party confirmation procedures.

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DAY 79: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 5)

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DAY 79: APEXTECH ENGINEERING SDN. BHD -Fieldwork & Testing 🏗️⚙️ (PART 5)

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TASKS:-

Summarised audit findings in a working paper and submitted to Ms. Thachu for review.

Participated in an internal audit discussion on red flags.

🧠 Reflection: Learned how critical analysis helps detect material misstatements.

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DAY 52: 📢 Briefing for a New Client Company: JobAce Connect Sdn. Bhd.

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DAY 52: 📢 Briefing for a New Client Company: JobAce Connect Sdn. Bhd.

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.

🛠️ Task List:

Attended supervisor’s briefing on a new tech recruitment company

🔍 Understood their operations: online job matching, subscription services

📥 Received documents:

Incorporation Cert

Bank Statement

First invoice & agreement with clients

🗃️ Opened new client file (soft + physical)

🧠 Skills Learned:

Onboarding new clients and system setup

Understanding different revenue models (subscription-based)

Extracting accounting-relevant info from service agreements

💬 Reflection:
Learning about a digital business model expanded my accounting knowledge. I now understand how accounting adapts for tech-based companies 💼💻.

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card:

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Dear Ms. Nanthini,

I’ve created a draft journal card that reflects my weekly progress and goals as part of my internship logbook. Below is the outline of the "Wins of the Week" journal card: