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What is one word of phrase that best describes the state of budgeting in your agency? Fill in the boards below! (double-click boards of the same color to fill them in)

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#2 What does a good budgeting officer look like ?

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#2 What does a good budgeting officer look like ?

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Imagine an exemplary budgeting officer; how will he/she look like ? Describe the officer in terms of knowledge, skills, attitude and other characteristics

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1. Verbal sharing: describe a typical workday as a budgeting officer (3min)

2. Fill a board in: Based on your experiences working with junior budgeting officers, what do you think they excel in ?What are some points for improvement ? (7min + 5min sharing)

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They excel in:

1. Timely submission of work

2. Good stakeholder management

Points for improvement:

1. Proficiency in Workday

2. Lack of business acumen and sectorial awareness

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What are some interventions (existing or otherwise) that can equip budget officers with the key knowledge and skills necessary for their role ?

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Writing skills

Communication & presentation

How to manage difficult stakeholders & situations

Create a community/ platform that serves to share knowledge and information?

Mentoring for newer/ younger officers?

MOF/AGD/CSC Brown bag sessions for new policies?

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Short immersion into entity's line divisions may be useful [Just for exposure]

Not sure how the existing courses are designed but having a couple of real-life case studies (with sensitive details redacted) would be useful

Think a good part of learning is still OJT

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Weekly meetings to share amongst team mates
Putting in place SOPs detail enough for new joiners to understand operations
Brown bag sessions on budgeting process with the lines which will streamline the Finance tasks

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Specialised contract staff to do tasks like dashboarding etc, then have sharing for knowlegde transfer + mini projects for staff to practice

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Areas they excel in: variance analysis, understanding charging details

Areas of improvement: dovetailing MOF funding policies with core budget and business needs

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They excel in:
1. Good stakeholder management
2. Data management since there’s a lot of data to manage and they’re handling it day in day out - actuals, LY initial budget, MYR budget, analytics
Points for improvement:
1. Better data analytics to ‘catch’ divisions with buffer so as to better manage marksmanship
2. Familiar with budget IMs so as to promptly advise divisions whenever needed

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Massive

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Exploratory

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Basic

Catching up

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Excel in:

Ensuring accuracy

Following up closely with line depts

Improvement points:

Dig deeper to better understand cost drivers (beyond surface level cost basis) to uncover potential issues

Draw connections from business developments

Being pre-emptive and considering interventions early

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Factual or procedural infomation

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Familiar with:
budgeting policy
activities that the lines he/she is supporting
SB FRS

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MOF's funding + budget policies

Govt accounting n financial rules

Entity's own financial system, especially w.r.t AP and GL modules

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IM, FCM (including keeping up to date with changes)

Government finance & budgeting concepts/ process etc

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Emotions or opinions towards something which influence behaviour

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A demonstration of expertise, applied in a specific context.

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Values, beliefs and experiences which are difficult to train or learn but yet affect outcomes.

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Analytical

Critical thinking

Communication (both written & verbal/ presentation) + submissions

Stakeholder management

Good with numbers

Excel & other tools to facilitate budgeting/ analysis

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Understanding cashflow - budget mgt is arguably managing that over different time horizons

Analytical skills to understand business which Fin is supporting

Cost (allocation) analysis

Data visualization

Managing stakeholders

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Data analytics, RPA, dashboarding, good and clear presentation, meticulous, good team player, able to identify areas of concerns and highlight to management, strategic thinking, adaptability, compliance knowledge

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Good EQ to better manage stakeholders

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Good for officers to have varied experience, eg rotate across finance functions or even other agencies

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Resilience

Intellectual curiosity - how does entity's op env n business model results in resource and budget?

Business partnership

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Curious

Collaborative

Positive

Meticulous

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Diligent
Attention to detail
proactive