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Everyone should be treated equally

We should create a positive and productive environment.

Treating other with kindness.

Speaking politely and hearing everyone points.

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1. confidentiality:- keep the information of our guests to ourselves

2. acknowledging our guest's needs

3. Maintain professional appearance and hygiene

4. Wear appropriate event uniform/ID badge

5. Be punctual - arrive before the designated time

6. stay optimistic

7. dignity to be carried regardless of different opinions and perspectives

8. open minded ness - being open to listen to others and take their ideas and perspectives. Learning from their experiences

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All fellows are expected to meet certain standards.

Proper communication

Proper information about the seating arrangement where the attendees or volunteers should be seated.

Hygiene is must.

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Use visuals and content that reflect people from varied cultures, genders, and backgrounds.

Maintain a professional and empathetic tone in posts and responses.

Add subtitles, image descriptions, and easy-to-read text for inclusivity.

Respond to comments politely, fostering constructive discussions.

Ensure content does not marginalize or misrepresent any group.

Encourage engagement from all demographics to build a sense of belonging.

Recognize and value audience contributions.

Approach all interactions with understanding and kindness.

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1. acts as a point of contact between teams

2. Teamwork and team player

3. credibility of knowledge:- making sure knowledge is being passed on

4. Use clear, respectful language

5. Address all queries promptly

6. Use the designated communication channels ( walkie talkie , apps etc)

7. Accessible to all participants & guests

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Adapting to the situation and must have a contigency plan.

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Respect the privacy of individual person during photography and Videography.

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1. Communication: Proper communication among teammates is necessary.

2. Respect: everyone should always respect and carry dignity regardless of different perspectives or opinions Being kind with courtesy and respect.

3. collaboration: active participation with interchanging knowledge, opinions, and resources. (supporting each other)

4. integrity: maintaining standards of professional integrity.

5. open-minded: being open to new perspectives, and fellow ideas and learning new experiences is necessary.

6. punctuality: being on time is expected within the team.

7. preparedness: being prepared, and coming prepared is of utmost necessary

8. flexibility: adapting to on-the-spot situations, being ready for any of the contingencies that might occur.

9. support others: supporting fellow participants, and encouraging with positive reviews and feedback. (ensuring to deliver our viewpoints respectfully)

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Clear communication is must to avoid any misleading.

Way of communicating should be respectful and humble.

Avoid interrupting while other's are discussing something.

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Must have database on the travel plans of the participants and must be prepared enough to accompdate any last minute delays.

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1. Active listening: listening clearly and actively to the problems to resolve.

2. Patience: one must listen completely, without overlooking or interrupting the speaker.

3. Responsibility: taking responsibility for the respective role and obligations in problem resolution is necessary.

4. Professionalism: The interaction should be professional.

5. prompt response and reporting

6. Timely feedback and reviews

7. Teamwork

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1. Active listening with the front person. Make sure the front person feels acknowledged.

2. Ensure that the guests, speakers are clearly identified and are seated in their appropriate seating.

3. Punctuality- ensure the guests, announcer and respective stakeholders are present ahead of time and respect the schedule.

4. Speak in a calm polite manner.

5. Acceptance of the diversity. Respect for cultural sensitivities. Make sure you do not make inappropriate hand gestures or actions.

6. Since it is an international conference, see if there is a requirement of any translation.

7. Ensure there is no mistake while the introduction of the guests are taking place.

8. Refrain from using phones or getting distracted when session is in progress on the dais.

9. Ensure the seating is properly placed so that there is no overcrowding.

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1. Being prior in time to able to check on the venue and to assist others.

2. Having a badge or an attire that can be identified by the participants to reach out in the conference for any assistance.

3. Having with us the schedule for the day to avoid disturbances .

4. Proper communication with our teammates and with the point of contact , so that whatever we inform to the participants will be clear

5. Clear point of contact

6. Proper check up on equipment and resources and having it all set up for the event

7. A proper back up schedule

8. Proper and prior information about the seating arrangement.

9. Hygeine - providing staff with clear instructions and ensuring visit clean ups .

10. Safety protocols to be clearly mentioned and ensuring emergency and first aid facilities.

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1. Ice breaking - Getting to know each other i.e, all of our team members

2. Punctuality

3. Integrity among the team members and with our work

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1. Compassion and empathy - In such huge events there is bound to be huge pressure and tension but being kind is something we should not forget, because we might know their names but not their stories. There is always two choice either to be right or kind, I advise to choose Kind, because when choose kindness you are always right

2. Equal Treatment: Yes, there is always a hierarchy in such events but no one should be treated as inferior or subordinate based on their gender, age, experience or position rather consider all of them as your colleagues or partner in crime.

3. Inclusivity: Take everybody's view's as each and every opinion matters, if someone is standing aloof and not participating due to shyness or what others will think about him/her, just get them on board and ask them to share their thoughts by encouraging and assuring them that there are no right or wrong answer, only different perspectives.

4. Practicing Mutual Respect: If you want then you have to show respect to others as well.

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1. Having a point of contact to whom we can inform .

2. Having prior back ups in case of emergency

3. Reporting immediately in any group to let the other teammates know .

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1. Fellows should be well-dressed, have a crisp appearance and approachable.

2. Following the ethics and responsibilities.

3. Professionalism and positive conduct.

4. Contingency plans to ensure smooth flow of events and enriching experience for the speakers and participants.

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Following a internal protocol, which avoid chaos at the time of any thing which is not going as planned.

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Clear communication between various committees like Dias management and Social media.

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Ensure all communication is concise, easy to understand, and aligned with the event's objectives.

Maintain a consistent tone and message across all platforms to build trust and recognition.

Provide regular and timely updates to keep attendees informed and engaged throughout the event.

Respond promptly to queries, comments, and feedback to keep communication open and transparent.

Encourage feedback and participation from the audience to create a more interactive and engaging experience.

Ensure all content is accessible to everyone, considering language, visual clarity, and ease of access for people with disabilities.

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1. Ensuring there is technical support present at all times.

2. Data and presentation related stuff should be back-up if any technical problems occur.

3. Ensure the dais is kept clean at all times.

4. If you are unable to solve an issue, immediately approach your committee head, so they can help you out.

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1. set up a help hotline

2. Continuous information sharing on the work we are doing with all our memebers so if one left the other can take his/her place

3. Discipline which one of the requisites of professionalism

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Academic Integrity

Present only original work or appropriately attributed content. Avoid plagiarism and give proper credit to collaborators and referenced sources.

Do not present falsified, manipulated, or incomplete data that could mislead the audience.

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Must have constructive feedback accepting mindset ,which is being expected from the participants.

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1.Greet everyone with a smile, be mindful of the greetings.

2.Gentle & respectful behavior while handling participant queries and information.

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Must uphold the value of the institution while conducting the conference and we must be accountable for all the information provided to us.

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1. Accountability: Takes responsibility for ensuring the venue is set up and maintained as per event

2. professionalism:- being mindful of our act, following the code of conduct, Maintains a positive attitude, even under pressure

3. Transparency: Provides clear communication about venue capabilities, limitations

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1.Sticking to your ethics, values, morals no matter what the situation is

2.Your committee will support you any circumstance so being truthful and faithful them is one of important aspect of integrity

3.Work without supervision
4.Truthfulness
5.No short cuts, go the distance

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Communication is the key

Good communication prevents miss understanding.

Be open to giving and receiving feedbacks

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1. Data privacy and safeguarding any personal information of any attendee.

2. Not to give wrong or false information, if for any information you are not aware of, be honest and tell them that you will get back.

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Address issues on social media and the website quickly to minimize disruption and maintain user trust.

Clearly communicate any technical difficulties or issues to the team, ensuring transparency.

Proactively identify and troubleshoot problems to resolve them efficiently, whether it’s a broken link, image, or functionality issue.

Provide clear instructions on how users can report issues and offer alternative solutions if there’s a temporary problem.

Regularly monitor social media and website performance to identify and fix potential issues before they escalate.

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1 Respecting everyone's dietary requirements and culture.

2. Sharing constructive feedback so that one should feel offended

3. Assigning everyone their duties so that everyone feels involved and also appreciating each other.

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1. Accountability and being courageous enough to take responsibility for the good and the bad.

2. Make sure to uphold the purpose of the conference.

3. Make sure each speaker gets equal attention and time to present their views.

4. A high standard of organizing and implementing of tasks should take place.

5. Showing up during the adverse situations and engaging in problem-solving.

6. Respond, do not react to a situation.

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1. clear Communicatio- Speak up your thought, opinions, ideas, and something u might have observed thatr could have done either way

2. Individuals should be able to communicate freely
Convey thoughts clearly
Lines of communication to be open at all times within the committee as well as with the guest

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1.Actively listen & provide clear and to the point information.

2.Use of appropriate language and tone while conversing with anyone.

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Respect the privacy of participants

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Code of Conduct: Reporting Issues and Problem Solving

1. Be vigilant and identify potential issues early.

2. Report problems promptly to the appropriate authority.

3. Follow established communication protocols.

4. Ensure confidentiality when handling sensitive issues.

5. Solve challenges with a positive, collaborative mindset.

6. Resolve conflicts respectfully and impartially.

7. Show empathy and support to affected individuals.

8. Communicate transparently about issue resolution progress.

9. Take responsibility for mistakes and work to prevent recurrence.

10. Document and analyze incidents for continuous improvement.

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Be as punctual as possible.

Try to maintain a positive attitude and request for breaks if and when overwhelmed with juggling assigned tasks.

Work alongside the photographers and videographers.

Being ready with visuals and templates for posts / videos reflecting on various events to be posted as soon as possible.

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1.Clear lines of communication
2.Approachability
3.Understanding the root cause
4.Flagging of issue
5.Time bound

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1. Escalating critical issues to the appropriate team member immediately.

2. Not to create a panic situation unnecessarily. Work and take action calmly.

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As a fellow my code of conduct to the guest : Treat guests with dignity and professional courtesy. Provide a welcoming environment. Maintain appropriate social and professional interactions. Respect the guest's professional identity and affiliation. Engage in constructive and respectful dialogue. Be open to different perspectives and ideas. Provide fair opportunities for guests to share their insights. Maintain confidentiality and professional discretion.

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Must treat the participants with respect without any parity.

Make them comfortable with the schedule and must be included in all the discussions if were anything to be conveyed.

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Know Your Audience: Understand the expertise and background of your audience to vast the depth of detail and technicality of your content.

Language Sensitivity: Use inclusive language that respects cultural, gender, and social diversity. Avoid idiomatic expressions or overly local references that may not translate across cultures.

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If a fellow encounters any problem regarding ( e.g. IT support, inconvenience or any other issues) it should be a collaborative decision or a head's decision.

The problem should be reported ASAP.

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1.Maintain neat and professional appearance

2. Be calm and composed at all times

3.Help out team members whenever possible

4.Be well versed with the layout of the conference.

5.Don’t use the phone for personal purposes when

participants are around

6.Not to misbehave with anyone in any circumstances

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Ensure smooth coordination with the team as well as guests

Communicate clearly, concisely and respectfully

Focus fully when the guest is speaking

Ensure accurate responses

Have a polite, professional tone

Have a positive body language

Speak slowly for people who have language barrier

Have transparency

Be truth about the delays or changes in schedule

Build a rapporteur relationship with the guests

Communicate issues and dissolve the issues as soon as possible

Maintain a cheerful and optimistic outlook

Show understanding with guests who need extra time or assistance

Be open to new ideas and cultural perspectives

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the conference will be attended by international audiences and hence respecting the audience of their culture and ethnicity as well as respecting the audience of the ability will be important

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1. Communicating between guests and catering people about the quantity.

2. Sustainability – we can use paper instead of plastic.

3 Hygiene - Making sure the food is not cooked in an unhealthy way and is not kept for a longer period of time and maintaining hygiene throughout the dining hall.

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Enable and encourage Time Management

Being available and being able to communicate effectively

demonstrate collaboration with other committee members

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·       Develop engaging, culturally relevant, and diverse content that resonates with guest

·       Use scheduling tools to ensure timely and efficient publishing

·       Foster a team-oriented environment by sharing ideas and supporting peers. Stay updated on platform updates

·       Train team members on using new tools or methodologies.

·       Avoid sharing content that may be insensitive, biased, or offensive to specific cultures

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A fellow should be honest and strong moral principles.

Reporting data, avoiding plagiarism & maintaining transperancy.

Build trust among fellow researchers and should be trustworthy.

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While in conference if anything goes out of hand in any of the participants. Kindly address the issue with a polite tone. If still it doesn't make the situation pleasant. Immediately escalade to the superior.

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·Share accurate and truthful information in all posts and campaigns.

· Transparency discloses sponsored content, partnerships, and advertisements.

· Accountability own up to mistakes and take responsibility for actions, including errors in campaigns or public communications.

· Fairness and impartiality treat all audience groups with equal respect and avoid biases in content, campaigns, or community interactions.

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1. Foster a welcoming environment by being open to diverse perspectives and backgrounds.

2. Encourage active participation from all attendees and participants.

3. Prevent biases and promote fair treatment.

4. Set a professional tone through respectful interactions.

5. Enrich the conference experience by maintaining a professional and calm demeanor.

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Respect the various cultural backgrounds that the participants and volunteers belong to

demonstrate attentiveness to each query without giving unfair priority

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staying vigilant about the safety protocols of the university accommodation

ensuring commitment towards sustainable practices

keeping a consistent check on the overall hygiene of the accommodation

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positive and calm attitude towards grievance solving and addressing any concerns politely

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Must treat the participants with respect without any parity.

Make them comfortable with the schedule and must be included in all the discussions if were anything to be conveyed.

Make the participants approachable in any needs and all the changes should be intimated at time period.

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Following a internal protocol, which avoid chaos at the time of any thing which is not going as planned.

Make the participants aware and get to know the responsibilities and role they are offered.

Expecting a smooth transport arrangements over the schedule and minimizing wait overs.

In terms of any mishappening or delay must be reported to the Lead.

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Must have database on the travel plans of the participants and must be prepared enough to accommadate any last minute delays.

Communication must be crisp, legible and understandable by all the participants.

If needed, a multilingual communication will help.

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While in conference if anything goes out of hand in any of the participant's actions. Kindly address the issue with a polite tone. If still it doesn't make the situation pleasant. Immediately escalade to the superior.

Errors and mistakes are common in a events like conference, the source of the error must be highlighted and must have a contingency plan for it.

Problem solving must be a win-win situation, a optimal solution must be arrived.

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Must uphold the value of the institution while conducting the conference and we must be accountable for all the information provided to us.

All must have the motive and central mission of conducting a benchmark conference.

All are fellow participants since all are representing their own institutions we must adhere to their queries with utmost dignity.

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Fellows are expected to be:

1. Punctual: To always be present at the said place 10-15 min ahead of time this shows the dedication and enthusiasm of a person

2. Discipline: Showing up on the said date, time, place whenever asked to or as instructed

3. Obedience: Following all the instructions, guidelines and regulations

4. Committed: He/she should have higher level of commitment for entire duration of the event except in any exigencies

5. Proactiveness: Ready and up for anything even before anyone ask and get the work done ahead of time

6. Situational Awareness: Being aware of your surrounding is highly crucial for an effective decision making and modification of current strategy and plan

Fellows Responsibility:

1. To have all the information of his/her committee's duties and roles

2. To beware of his/her team members

3. Make his/her team mates comfortable

4. Speak up for his/her committee

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1. Active Listening

2. Creation of an environment where one can freely express their thoughts and ideas

3. Ability to comprehend other people's thoughts and opinions

4. Time to time relaying of information to the respective entities

5. Delegation of duties

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1. either asking or monitoring your team mates physical, mental and emotional status

2. Building cordial relations with your team mates so they speak up to any issue, challenges they are facing

3. Taking survey of individuals to whom we provided our services and so that we can improve and handle much better in such events in future

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PROPER COMMUNICATION BETWEEN THE MEDIA PERSONS AND TEAM.

PROPER INFORMATION ABOUT THE MEDIA PERSONS AND THEIR ACCOMMODATION AND FOOD.

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Ensure a backup camera, lenses, and batteries are available.

Regularly maintain and test equipment before events.

Create a detailed shot list and timeline to avoid missing critical moments.

Coordinate with event organizers to stay updated on schedule changes

Maintain a detailed record of issues faced during shoots, like equipment failure or scheduling conflicts.

Collect feedback from team members and event organizers post-shoot.

Discuss what worked well and areas for improvement.

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1. All individuals should be treated respectful without any discrimination.

2. Actively work to create an inclusive environment where all individuals feel welcomed.

3. Recognize and value the diverse backgrounds.

4. Ensure that the conference is accessible to all individuals, including those with disabilities.

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1. Work effectively and collaboratively with other committees.

2. Communicate effectively and transparently with the Conference Organizing Committee and fellow participants.

3. Follow an internal protocol so to avoid conflicts at the time conference.

4. Be prepared for last minute changes in plan and adapt to unexpected situations and changes in plans.

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Capture authentic, unposed moments of people doing the right thing.

Show scenarios contrasting integrity and dishonesty to emphasise the value of truthfulness.

Feature individuals known for their principles, focusing on expressions and environments that reflect their integrity.

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1.Sticking and abiding by to your individual beliefs is fine unless and until it does not affect the other team mates or the work

2. Abiding and having faith in the SOP or guidelines prepared by your committee or for the event is very crucial for smooth and cooperative functioning of the event

3. To not leave hand of your teammates in any situation, because either we will swim together or sink together. We share the onus of all the people involve in the organizing of the event. No matter what might have wrong but only you know the efforts put in by each and every person for making this enormous event happen successfully

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1. Must have database on the travel

plans of the participants and must

be prepared enough to

accompdate any last minute

delays.

2. Follow the chain of command and report any issues or concerns to your team members to maintain a smooth working environment.

3. Active listening and be patient with attendees. Interact with them in a calm professional manner.

4. Speak clearly and enunciate properly to ensure your message is understood. Use open and welcoming gestures.

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1. Provide clear and accurate information when reporting an issue, including the nature of the issue, the date and time of occurrence, and any relevant details.

2. Maintain open and honest communication throughout the problem-solving process.

3. Be prepared for last-minute changes in plans and adapt effectively to unexpected situations.

4. Keep real time update of all logistical availability.

# data[].attributes.body
1. Respect the confidentiality of any sensitive information shared during the conference.

2. Have basic knowledge of the attendees, especially of the guests, and be mindful of their cultural diversity.

3. Be punctual and follow instructions. If you deviate from instructions, immediately report it to your team leader.

4. Gathering feedback from delegates on their experience, identifying areas for improvement in hospitality services.

5. Perform your given task with dignity, keeping in mind the values of the event.