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Day plan - outline

Vehicle and collection/ lifting equipment

Gas Cylinder

Site Check

Position of Pop Up Awning

Access

Hygene

Food Cooling

Food Handling

Signage

Customer Hygene + bring a plate storage

Servicing paper plates etc

Garbage designated areas

Local council grounds

Permissions

Water

Toilets

Donation Box & Cause (local Youth)

Services Info in our area

PPE

Cleaning spray & Clothes

Garbage clean up and getting rid of garbage

Budget

Timeline

Map / signs

Trolley

First aid kit

Seats and tables

Supplies

Kids specific needs

Permissions/consent

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I'll start having a look at finances and reaching to people for donations

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live music local group

the song "yellow" as a theme as well

light hearted uplifting type of music

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Face painting

Hula hoops, balls

Games

Best orange and Yellow accessorized oufit

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Equipment needed - for example:

. Barbecue, Tongs, Trays

How are we going to store them before they are cooked? Eskys? Have them delivered?

How do we organise donations (Talk with Katie about approaching people for funding?)

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Decide who we are reaching out too? Do we leave it generic? e.g: Local communities

How are we communicating with them? Emails?

Equipment to be used: Gazebos, Tables, Camp Chairs, Picnic rugs (Communicate with Susan to see what equipment she will need)

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Talk about donations

Organise locations

Communicate with team members. following up.

Look at how we can fundraise: Gold coin donations? $1 wristbands?

Talk with Susan about how we can profit through activities

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What do we need?

How are we approaching people for funding?

Do we need to hire someone for face painting?

How are we reaching out to the band? Do we just use a speaker and create a playlist?

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Make a flyer, to use as an example:

"Share the harmony" - Bring a plate, share a story.

What we need to include:

Location (Talk with Katie to figure out a generic location idea)

Pre packaged foods only (for share plate)

Any ideas regarding activities and food (Talk with John and Susan)

Theme is orange and yellow

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Day plan - outline

Vehicle and collection/ lifting equipment

Gas Cylinder

Site Check

Position of Pop Up Awning

Access

Hygene

Food Cooling

Food Handling

Signage

Customer Hygene + bring a plate storage

Servicing paper plates etc

Garbage designated areas

Local council grounds

Permissions

Water

Toilets

Donation Box & Cause (local Youth)

Services Info in our area

PPE

Cleaning spray & Clothes

Garbage clean up and getting rid of garbage

Budget

Timeline

Map / signs

Trolley

First aid kit

Seats and tables

Supplies

Kids specific needs

Permissions/consent

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GENERAL

public liability insurance

council approval

STALLS

many local businesses will already have their own set ups.

For participants without equipment, possibly borrow from:

local Farmers Market Org

Lions Club

Community Hall

EQUIPMENT

Council approval

stalls

access to power, extension cords

tables + chairs

gazebos

byo picnic rugs (flyer)

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Hi Katie, can you email me so we can connect to discuss the group work.

Thanks

JB

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Rough timeline that was discussed in todays meeting

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Rough timeline that was discussed in todays meeting

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NEXT WEEK:

Billie - First draft of the flyer

Izzy, Katie and Susan - emailing for donations and stalls + little athletics, Mrs. Bee (kids' entertainer)

THE WEEK AFTER:

Billie - final copy of the flyer

John - sausage sizzle

Susan, Katie and Izz- hearing back from emails and people

THE WEEK AFTER THAT:

Everyone - finalizing plans and coming up with a script ready to go.

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Mud Map with stalls and facilities outlined

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Stall Holders (contact via email, flyer attached)

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Stall Holders (contact via email, flyer attached)

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Indigo Community Services

Aruma Disability Services and Support

The Family Centre

'Cheer' Disability Service

Men's Shed

Bunjum Aboriginal Coorporation

DAisi- Building strong Communities (NDIS and Therapy services)

FireRescue (possibly with vehicle)

PCYC

Scout Group

local newspaper

Salvation Army/ Lifeline

RSL Club