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Inform your reader what the proposal is about

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Example

A proposal to hold an book fair at school

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•Summarise the benefits mentioned

•Show your sincerity

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Details of the event
•Venue, time, name of the event

•Brief run-down of the event (e.g., who are invited and what is their duties, order of events)

Possible beneficiaries
•What can your target audience gain from the event?

•Persuade the school to let you hold the event

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Example paragraph

Name of the event: Book Stop

Venue: Covered playground and hall

Time: 25th September, 2023, during recess and lunch time

Details:

We will seek the assistance of library staff in putting up and monitoring the booths. Furthermore, we would want to invite several book stores to attend and offer books of all genres. Our target book stores are “Fun book store”, “Penguin book store” and “Rabbit book shop”. Last but not least, we would like to invite Mrs. Lee Sing Man, Rosita, the author of the recently famous book among teens, "The Underestimated Power," to give a talk about how to find your passion in reading books.

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Example paragraph

Students may enjoy reading more since they are exposed to a broader range of literature that they may be interested in.

The book fair brings the whole school community together, which allows students from all grades to interact with each other. They can share their own experience.

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•What outcomes are you expected to have after holding the event?

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Example paragraph

The book fair seeks to encourage kids to select and read books that they enjoy so that they are not afraid to read. We intend to help them create a reading habit by encouraging them to start reading slowly at first.

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•The current situation

•Why do you want to hold such an event?

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Example paragraph

Thank you so much for your kind attention and we, the student union, sincerely hope that school can consider our proposal, creating the reading vibe at school. The beneficiaries will no doubt be our students and our future society.

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Example paragraph

According to the library records of borrowed books, the majority of students do not have a habit of reading books. Students' language competence began to deteriorate with insufficient book reading. On behalf of the student union, I am therefore, seeking your permission to run a book fair day for out schoolmates to increase their interest in reading.