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Yes, I think so.

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Easy reports on Org management would be helpful.

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Quick access to see who supervises an employee.

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SharePoint Org charts for some programs but not all of them.

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Will the workflows, processes, approvals, and integrations be customizable at an agency/division level?

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Yes.

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How should agencies do data clean up for their org structure? Do they need to set up like MyPortal Leave and set up chief relationships or make sure there is a position to position reporting relationship?

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Yes

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We use our GAP file to populate a program called OrgChart

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Yes

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It sounds like all Agencies will be able to see all employees. Currently I can only see DSHS employees. Will I be able to see candidates from other agencies? There is so much information we need when transferring someone to our agency that we don't have access to such as status, represented, retirement plan, etc.

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Either at the meeting or via separate communication, we would appreciate a crosswalk or similar so that we can maximize our current structure without spending time on areas that will not transfer or be beneficial.

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Yes

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Visio

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Will this integrate with SILAS?

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Focus areas for validation and possibly a schedule of what areas/fields agencies could audit/verify first, next, next, etc. for what will be key for Workday transition.

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visually see org structure/functionality overview in workday system.

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It sounds like there should be no double-filled positions with this new system?

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Likely but cannot say definitively until we know what will transfer, entry requirements, etc. We use our organizational structure for MyPortal so it's active and accurate, but will that be sufficient for a successful transfer?

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How will each area that needs the information be notified that it is there? For instance; new hire entered, notification of benefits and entering of retirement, taxes, county unemployment, insurance (B24/7).

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Need an easier way to run reports (showing vacancies, etc.).

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Visio

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Is there the ability for the appointing authorities/supervisors to designate someone to submit changes on their behalf?

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Will the Org Management connect to Recruitments?

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What happens with a vacant position during the approval process, does it skip that person in the approval process and go to the next person in line to approve that change. Or does it get stuck? Or do you have to have someone entered in all vacant positions?

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it sounds like the org structure is the foundation for workday transition - will agencies get individual support to ensure our HRMS org structure is ready for WorkDay/suggestions for improvements

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Will we be locked out of Workday when payroll runs like we are in HRMS

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Sharepoint and active directory/azure.

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Definitions, tools, training plan throughout testing/implementation, standard procedures that will be outlined available for agency use. What agencies should be aware of for planning ahead with cleanup, etc.

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Will there be historical reporting for the org structures?

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not really a pain point but if the 'drag and drop' functionality could do employee notices (example I'm thinking is change of supervisor but could be others) that would be awesome :)

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yes

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Indicators for reason of a temporary/acting/non-perm appointments in system.

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HCM Workday roles - what are the differences between HR and Payroll? i.e. Personnel Processor vs Payroll Processor in HRMS - will there be separation of duties? Who is allowed to do what?

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Identification of true vacancies for the agency, not permanently owned by an employee. For example, someone on a non-perm/acting appointment.

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Absolutely!

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Will there be ongoing training offered to new HR staff?

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will we have to learn new personnel numbers and position numbers like when we transitioned to SAP ?

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If Supervisors are entering actions directly into Workday, will HR and Payroll have the ability to make corrections to their submissions?

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Yes, especially if we're able to submit questions or scenarios to review/discuss

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This is the first time I'm hearing about Workflows in Workday - leads me to question if Workflows will be standardized through Gen Gov or will it be agency specific?

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Will there be anything to standardize the utilization of Worktags?

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I think this could be helpful as we know more about the WorkDay org management system/prep for transition.

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being able to see the full setup of a position without having to click in and out of each screen

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PowerPoint and in dire need of something else!

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Yes - if there is focus on key fields that need to be accurate for Workday transition purposes.

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Double-filled positions - specifically supervisor positions - causes issues with application systems that rely on HRMS data for approvals etc.

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Viso

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Yes

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Is there capability to accommodate organizations that do not have a 1:1 supervisor/employee relationship?

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Being able to create multiple positions at once vs. individually

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yes

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What happens when there is a double-filled position?

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If organization changes are drag & drop - who is doing this movement, are there approvals or authorizations/workflows to ensure accuracy of movement?

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With the org chart capability does this include acting/temporary appointment indicators?

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ServiceNow - this system is also employee based so vacant position data is limited and had to be scripted to show data for vacancies

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does workday archive agency org charts for a point in time?

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Yes! :)

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Not sure if this question goes here but when do we expect HR operations to be using Workday for entering new/current employee information?

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HRMS Reports are employee focused, not org management focused - can't pull FTE data for positions, supervisor data if supervisor position is vacant etc. Org side does not have information specific for projects - have to use agency-specific coding to identify specific project information. Agency specific keying also accounts for identifying supervisors etc.

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Possibly. My keying staff might not need it, but those of us who aren't keyers but who need to have a basic understanding of the system could benefit.

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Visio

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What are the costs to taxpayers to transition to Workday?

What are the different funding sources that are and will be used to fund this transition?

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Excel and Adobe

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Yes

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Yes, and I think they are in the process of doing that.

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Out of state payroll taxation.

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absolutely. Only need to clean up once based on whatever new standard being set

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We use gap files to send a file to OrgPlanning - i believe is owned by Cornerstone now to create an orgchart and fill in employee information for them to see, such as anniversary date, pid date, appt date, prob/trial service etc.

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What are some of the key differences in functionality between our current SAP product and Workday?

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Yes

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For example: policies, processes, available resources & tools to validate your information.