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PROCUREMENT AND ASSETS UNIT  JKNS ( UMK INTERNSHIP VIDEO PRESENTATION )

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PRANSHANTHINI MARIE H16A0601

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FROM UNIT PEROLEHAN DAN ASSET JKNS

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( 5 JUNE 2020 )
( FRIDAY )

Morning today I have started my day at 7.15am. Today I have done some loan documentation work to be key in into the system. Then I also helped out the tender officer to set up the laptops inside the meeting room. On thought of that, I also did some labelling stickers work . This is because we have to receive bed frames to Hospital Sungai Buloh tonight itself. Hence, we had to do it fast on time since they need about 600units stickers.Other than that, today will be my final day of internship. So, we had some sharing moments and I have given them some gifts of appreciation because they had guide me throughout my internship period. Ended my day at 5.40pm with more colourful pictures at the department.

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( 4 JUNE 2020 )
( THURSDAY )

Morning today I started my day at 7.15am. Today I did some key in work into the system regarding the LO documentations. After a while I also helped out with the donations things at down floor to make things get done fast. Here, we had to double up the work because we have a lot of things to settle down and we receive donations in range of mask, sanitizer, in solution attires, thermometers and many more. Ended my day at 5.15pm.

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( 3 JUNE 2020 )
( WEDNESDAY )

Morning, today I started my day at 7.20am. Today I did some key in work into the system records. Other than that, I also did some help out with the donation things to the department at ground floor. This is to make sure all the things have been received are placed at proper place and positions according to their departments like BKA and so on. Ended my day at 4.45pm.

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( 2 JUNE 2020 )
( TUESDAY )

Morning today I started my day at 7.15am. Today I had done some recording work on loan documentation. Here I had to key in those documents according to their units so that those information are easy to be viewed by all respective financial officers . On top of that, I do help out on those donations we received today from those associates companies. They have donated face mask, face shield thermometer digital ones and isolation attires for frontlines. Ended my day at 4.40pm

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( 1 JUNE 2020 )
( MONDAY )

Morning, today I started my day around 7.15am. Today I had to do some filling work on aset mudah alih into the files. Other than that, I do help out on arranging processes at the store because we received more things from the donors . The items that have been donated are face mask, face shield, sanitisers for those frontlines who really need that for daily usages. Ended my day at 4.40pm.

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( 29 MAY 2020 )
( FRIDAY )

Morning today I started my day at 7.15am. Today I had to do some office recording work. Hence the scope was among those donations from overseas which is from China . I had to key in according to the donations record. Basically the pengarah will check out those documents regarding the donations items because everything is important for them to keep an eye always. Other than that, we had a small gathering for RAYA among my working colleagues. They also did some small celebrations for me since next week will be the final week of my internship sessions. Ended my day at 4.45pm.

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( 28 MAY 2020 )
( THURSDAY )

Morning today I started my day with 7.15am. Today I had to help out some arrangements work at store with my working colleague. This is because we received such a huge amount of donations from KKM department. They have donated more on isolation attire for the frontlines. This will very important things for the frontlines because they can’t reuse those attire once they have used before. Ended my day at 4.40pm.

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( 27 MAY 2020 )
( WEDNESDAY )

Morning I started my day at 7.15am. Today I had to do some recording work into the system. I had to record according to their donors categories. This is because it would be well organised for the unit to keep the data updates . Furthermore, this is also one of the important record especially during this COVID  pandemic  so that the government sectors have the proper paper work. Ended my day at 4.40pm.

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( 26 MAY 2020 )
( TUESDAY)

🇲🇾🇲🇾🇲🇾
- PUBLIC HOLIDAY -
- RAYA AIDILFITRI -
- OFF DAY -

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( 25 MAY 2020 )
( MONDAY )

🇲🇾🇲🇾🇲🇾
- PUBLIC HOLIDAY
- RAYA AIDILFITRI-
- OFF DAY -

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( 22 MAY 2020 )
( FRIDAY )

Morning today I started my work at 7.15am. Today I did some filling work at office and cleaned up those files in the rack. Here we will rearrange according to take dates and categories so that it will be easier to find up . Other than that,  we also had to make sure that the documentations we received are tally with the filling dates so that it would not messed up. Ended my day at 4.40pm.

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( 21 MAY 2020 )
( THURSDAY )

Morning today I started my day at 7.20am. Today I had to do some stocking up processes at our store at ground floor to receive donations from other donors . We will arrange those things into their respective units and hospitals so that it will not be messed up between donations and things they have bought for their personal usage in every hospitals and clinical . Ended my day at 4.40pm.

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( 20 MAY 2020 )
( WEDNESDAY )

Morning I started my work at 7.20am. Today I had some key in work to be done into the files. This is to make sure all the paper documentations are updated on time. Perhaps this is also important for them or any other higher departments to grab information when they need it urgently . Ended my day at 4.45pm.

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( 19 MAY 2020 )
( TUESDAY )

Morning today I start my day at 7.20 am. Today I helped out them which is my unit to do some donation work. This is because there are a lot of sanitizer, attire for  frontlines to be use during this COVID pandemic at their hospitals. This is very important because we had to arrange according to their departments like PKD or hospitals so that it is divided equally without any missed placed. Ended my day at 4.40pm.

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( 18 MAY 2020 )
( MONDAY )

Morning, today I start my day at 7.15am. Today I started my day with some filing work on few file. The file which I recorded today is about the tawaran sebut harga membekal about the ink toner towards the suppliers. Ended my day at 4.40pm.

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( 15 MAY 2020 )
( FRIDAY )

Morning today I started my day at 7.20am. Here today I help out some store work at the down floor to stock up the sanitizer and things among the received things. Moreover we also have to rearrange those things according to their departments and hospitals like each district accurately. Ended my day at 4.40pm.

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( 14 MAY 2020 )
( THURSDAY )

Morning today I started my day at 7.20am. Today I had to do some filing work on the documentations. Here I had to fill up asset mudah alih and the specific documentations on time. This is to make sure we always recheck on those documentations without failure. Ended my day at 4.40pm.

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( 13 MAY 2020 )
( WEDNESDAY )

Morning I started my day at 7.20am. So today we had some donation of product from few donar. Hence we had to help them out to check out all the things are received equally according to the quantity that are approved for our department. This is to make sure there is no any forgery happens between the assets. Ended my day at 5.20pm.

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( 12 MAY 2020 )
( TUESDAY )

Morning today I started my work at office earlier at 7.15am. Today I did some recording work in the office. I also did some paperwork on the filing process so that my documents are updated on time. After a while I also did some binding work on contract work in the  printing room. Ended my day at 4.45pm.

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( 11 MAY 2020 )
( MONDAY )

Morning, today I start my work at 8.10 am. Today I did some checking work on the process of loan and contract documents on the system so that it is always in the best positions. This could help out the finance department agents to make sure their work goes on well. Ended my day at 5.20pm.

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( 8 MAY 2020 )
( FRIDAY )

Morning today I started my day at 8.10 am. Today I did some recording work on the system about the donation things received by the department such as mask, isolation wear tudung and many more. We also receive more on sanitizer from Amy departments. Ended my day at 5.20pm.

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( 7 MAY 2020 )
(THURSDAY )

🇲🇾🇲🇾🇲🇾
- PUBLIC HOLIDAY -
- WESAK DAY -
- OFF DAY -

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( 6 MAY 2020 )
( WEDNESDAY )

Morning today I started my day at 8.15am. Today my work was going on as usual on documentations recording processes. Here I had to record the aset mudah alih into the perolehan system. This is important so that those elements are updated on time into the system. Ended my day at 5.20pm.

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( 5 MAY 2020 )
( TUESDAY )

Morning today I started my day at 8.15 am. Today I have started my day with some filing work on the documentations on loan documents. This is because most of the documentations need to be updated on time since it was the first week of the month. Ended my day at 5.15pm.

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( 4 MAY 2020 )
( MONDAY )

Morning today I started my work at 8.10am. Today I started my day with recording the donation list for COVID into the system . Here I recorded according to their sponsorship products and quantity accordingly. Ended my day at 5.20pm.

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( 1 MAY 2020 )
( FRIDAY )

🇲🇾🇲🇾🇲🇾
- PUBLIC HOLIDAY -
- LABOUR DAY -
- OFF DAY -

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( 30 APRIL 2020 )
( THURSDAY )

Morning today I started my work at 8.05am. Here I have gone through some of the loan documents into the excel perolehan system . This is to recheck that those documents are send to the finance department before the due date exit them. This is very important when it is the end of the month. Ended my day at 5.05pm.

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( 29 APRIL 2020 )
( WEDNESDAY )

Morning, today I started my day at 8.10am. Today I did some donation recording work towards the system . Here I get to know that different suppliers donar ave their own scope to provide for the needs . Ended my work at 5.10pm.

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( 28 APRIL 2020 )
( TUESDAY )

Morning, today I did some recording work on filing work about the hospitals records. Here I get to know the basic things only they focussed on since this COVID pandemic was more hype compared with other job plans. Hence I also did some updates on the excel records. Ended my day at 5.20pm.

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( 27 APRIL 2020 )
( MONDAY )

Today I started my day at 8.10am. Today I did some filing work on the processes aset mudah alih at department. Here the records will be updated according to time because it will be easier for them to update on time . Ended my day at 5.20pm.

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( 24 APRIL 2020 )
( FRIDAY )

Morning today I started my day at 8.15am. Today I did my work on the recording the loan documents into the system. Here I had to update some departments names according to their needs such as facilities for them during this working period. Ended my day at 5.20pm.

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( 23 APRIL 2020 )
( THURSDAY )

Morning I started my day at 8.15am. Today I did some filing work which is regarding aset mudah Alih on papers or Surat which checked in to our department. This has showed me how important is those documentations for each one of the elements. Ended my day 5.20pm.

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( 22 APRIL 2020 )
( WEDNESDAY)

Morning today I started my day at 8.15 am. Today did some recording work about the donation from China’s which was sublimely to the Selangor state. Here I get to learn the processes on how do they work when there is products from overseas. Ended my day at 5.20pm.

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( 21 APRIL 2020 )
( TUESDAY )

Morning started my day at 8.15am. Today I did some research work about the status of COVID in Selangor state.  This is to do some overview on the processes of donations they are proceeding towards the hospitals especially at Sungai buloh and Ampang . Ended my work at 5.20pm.

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( 20 APRIL 2020 )
( MONDAY )

Morning today I started my day  at 8.15am. Today I went through some filing and recording work about asset into their respective hospitals filings. This is because it will make sure they will be updated according to their hospitals. Ended my day at 5.15pm.

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( 17 APRIL 2020 )
( FRIDAY )

Morning today I started my day at 8.15am. Here today I continue the same processes which I had to recheck the loan status into the system. This is because each loan which has been registered will only be valid till Seven working days . If not it would be bounced back to the department back. Ended my day at 5.15pm.

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( 16 APRIL 2020 )
( THURSDAY )

Morning, today my day started at 8.10am. Today I have gone through some documents file regarding the status loan and contract. This is because most of the contract has to rechecked on time so that we don’t over views those important elements. Ended my day at 5.20pm.

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( 15 APRIL 2020 )
( WEDNESDAY )

Morning today I started my work at 8.15am. Here I have recorded some documents regarding the donations which we receive from KKM to our department. Here I get to see that there are a lot of things being donated for the COVID pandemic since Selangor state is facing the highest record . Ended my day 5.15pm.

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( 14 APRIL 2020 )
( TUESDAY )

Morning, today I started my day around 8.05am. Today I did some filing work about the assessment regarding the pelupusan aset records into the system. Here i could learn about the things that are going on and how does they record everything according to their records. Ended my day at 5.15pm.

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( 13 APRIL 2020 )
( MONDAY )

Morning today I started my day at 8.10am. Today I have continue some key in work regarding the donations for COVID  cases. Here we have to key in the data into the system about the details regarding the slots and items they have given to the department such as attire for frontliners facial mask and other more items. Ended my day around 5.20pm.

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( 10 APRIL 2020 )
( FRIDAY )

Morning, today I started my day at 8.10am. Today my day started with rechecking the file names into the system. This is important to make sure those documents are updated according to their files without left out so that it won’t be clumsy when we need to go through it as an evidence in future bases. Ended my day at 5.10pm.

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( 9 APRIL 2020 )
( THURSDAY )

Morning I started my day at 8.15am. Today there was a few sumbangan from government to our Jabatan Kesihatan. Hence I had to key in the data regarding those details into the system. According to today’s base I have recorded data about the presents which have been received by the Department. Ended my day at 5.15pm.

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( 8 APRIL 2020 )
( WEDNESDAY )

Morning, today my day started at 8.10am. Here today I get to do some paperwork on tender documentations. Hence I also did some key in process into the system according to their segments.Ended my day at 5.20pm.

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( 7 APRIL 2020 )
( TUESDAY )

Morning, today my day starts at 8.15 am. Today I was doing some paperwork throughout the day. Here I has discover the the items they have donated for each unit . Hence I get to know the names of few companies that are involved with them. My day completed around 5.15 pm.

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( 6 APRIL 2020 )
( MONDAY )

Morning I started my day around 8.15am. Today I was doing some documentations work to be updated into the system. Here I got to learn the processes how to key in fail according to their coding. On though of that, I also had the knowledge on how does the system works when the pandemic like this happens all of sudden to the country. Ended my day at 5.20pm.

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( 3 APRIL 2020 )
( FRIDAY )

Morning today I started my day at 8.15 am. Today I read more on the data on regarding COVID issues. Here I get to learn more on how does the progress going on by our frontlines from each hospitals and also not forgetting those clinics which are being operated everyday to make sure all our public are save and secured. Ended my day at 5.20pm.

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( 2 APRIL 2020 )
( THURSDAY )

Morning I started my day at 8.15 am. Today my work is more on to get to know more on the Jabatan Kesihatan procurement system which engages with Kementerian Kesihatan Negeri Selangor. Here, I get to learn on how do they does work during this COVID period. I get to know that any equipments needed by any hospitals are given the first priority to be implemented. Ended my day at 5.15pm.

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( 1 APRIL 2020 )
( WEDNESDAY )

Morning, started my day at 8.10 am. Today I went through the procurement processes which United States are implementing in their country. I went through this processes to learn how does the system operates at their country. From, that analysis I got to learn the scale of range how they spend and expenses for their medical expenses throughout their country.Ended my day at 5.15pm.

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( 31 MARCH 2020 )
( TUESDAY )

Morning I started my day at 8.10 am. Today the day was a bit light. I went through all the details about tenders that usually hospitals appealed for their usage each hospitals according to their needs. Basically, busy hospitals like HTAR klang will always have documentation work to be done on time because they covers a large range of public content. Ended my day at 5.15pm.

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(30 MARCH 2020)
(MONDAY)

Morning I started my work at 8.10 am. Today I started my day by going through those categories of Loan that are being offered for each department under Jabatan Kesihatan Negeri Selangor. This is because here I can learn how many categories are there being offered for those employees. Ended my day at 5.20 pm.

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(27 MARCH 2020)
(FRIDAY)

Morning started my day at 8.20am. Today I go through all the hospitals that are being progressive for this cases of COVID issues in Malaysia mainly in Selangor state. I got to know that most of the patients are being quarantined at Sungai Buloh Hospitals. This is because they have a bigger facilities for this virus cases. Ended my day at 5.30pm.

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(26 MARCH 2020)
(THURSDAY)

Morning started my day at 8.10 am. Today I went through all the emails regarding the COVID cases in our country and also throughout globally. It is something really worried when the cases are getting worse day by day. Ended my day at 5.10pm.

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(25 MARCH 2020)
(WEDNESDAY)

Morning I started my day at 8.05am. Today my day started with few information through email regarding the procurement processes in our country. Basically health department also have their own rules and regulations to be obeyed . Hence I went through few journals regarding their categories and data they are using in few years. Ended my day 5.15pm.

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(24 MARCH 2020)
(TUESDAY)

Morning I started my day at 8.15 am. Today I went through all the letters which every hospitals emailed to the Jabatan . Here I get to see that every departments plays an important role to make sure all their work are going on the correct progress. Moreover, this COVID issues are also  serious issues because viruses can be spread anytime . Ended my day at 5.20pm.

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(23 MARCH 2020)
(MONDAY)

Today I started my day at 8.10 am. Morning I get to enhance my knowledge towards the global financial crisis which is happening to every country because of this COVID issues. Here I get to see there are a lot of problems which every health departments will face up towards their own citizens. Ended my day at 5.15pm.

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(20 MARCH 2020)
(FRIDAY)

Morning I started my day at 8.20am. Today I went to the booklet from procurement unit where they have all those information on how to key in data details. Here I get to learn the basic knowledge on how to get in details into the system according to the basic information. Ended my day at 5.40 pm.

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(19 MARCH 2020)
(THURSDAY)

Morning I started my day at 8.10am. Today I went through all the policies that are applied through procurement unit according to the Law under Malaysian government. It was a great learning moments where I get to enhance the information about those procurement processes that are valid under our management system. Ended my day at 5.15pm.

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(18 MARCH 2020)
(WEDNESDAY)

Morning  as usual started my day at 7.55am. Today I read a few journals regarding the the procurement system of Malaysia throughout the websites. It was interesting where I get to know more on how does the progress went through. There are a lot of them being participated to make sure all the work gets done on time. Ended my day at 4.50 pm.

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( 17 MARCH 2020 )
( TUESDAY )

Morning, today I started my day at 8.10 pm. Today was a restriction day where I had to work from home due to COVID VIRUS. I started my day with going through those documents regarding procurement status for now. Ended my day at 5.15pm.

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(16 MARCH 2020)
(MONDAY)

Today I started my day at 7.15am at office. Today I was handling some phone calls from hospitals regarding their tender issues. Then, I pass it on to the person in charge which is Puan, Zila to carry on the conversation.

It was a great learning point where I got to adapt the documentations on those Selangor state Health Department data under procurement site. Here is where I got to know the importancy of this unit towards the process. Ended my day at 4.40pm.

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(13 MARCH 2020)
(FRIDAY)

Morning today I started my day at 7.20am at office. Today we have few discussions about how to keep those files in room to be well organised according to their departments. We do had some morning prayers which is “ Bacaan Yasin” together with all my department colleague for a better positivities vibes.

After a while, I had some recording work into the e - perolehan system, according to their categories.  Then I do updated some file s. Ended my day at 4.45pm.

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( 12 MARCH 2020)
(THURSDAY)

Today I started my day at office at 7.20 am. It was a great start where there was few documents on my table .Those documentations were handled out by Encik, Amizan who is one of our colleagues here.

Then, I key in few documents into the system as the requested by my work colleagues. I do understand more about the procurement processes on how does government departments work progress goes on. Hence ended my work as usual at 4.45pm.

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( 11 MARCH 2020)
( WEDNESDAY)

Morning as usual started my day at 7.15am . Today I came in earlier because I get to know that if we checked in office early we can check out earlier too as long we have worked for 8hours.

Today my day was good I started my day by sending off letters to the documentary rack at the main office .Here they have their own units compartments where if there is any information we would like to deliver, especially important documents they will usually stack up it accordingly.

Then, as usual I recorded few contract documents into the system and ended my day at office at 4.40pm.

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( 10 MARCH 2020)
(TUESDAY)

Today I started my day 7.50am at office. The day was good because I have learned how they organise their purchased things from the dealer. Here I get to expose more on how they actually plan their schedules.

After that , I also did some filing work and recorded some minutes  into the system so that other staff will feel comfortable to get it back when they need those documentations.Thats all for today left office at 5.15pm.

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( 9 MARCH 2020 )
( MONDAY )

Today started my day at 7.50 am at office.I key in some documents into the system.

After a while, I arranged all the files in the store room where they have plenty of files according to their categories.This is where I learn how important it is to keep documentaries need and tidy .This is because it will make things easier when they want to get the files on time .

That’s all for today ended my day at 5.10pm.

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( 6 MARCH 2020 )
( FRIDAY )

Today I started my day at 7.50am.  Checked in office as usual at the 18 th floor.

The day started well I meet my unit head Puan Sazatul Faeza who is the head of my unit and submitted my one month report to her so that she can keep an eye on what are the activities I’m doing here for my internship programme.

After a while , we had few officers from EKSA came and visited our department to make sure everything are followed up according to their standards.That’s all for today ended my day at 5.10pm.

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(5 MARCH 2020 )
( THURSDAY )

Morning today I started my day at 7.50am. Today I  started my day by continuing the Tanjong Karang Hospital data entry because I couldn’t complete yesterday fully and I took time to complete it since I was new with this work.

After a while , I manage to complete all the 17 pages completely. I also rechecked all the details to make sure that I’d recorded accurately into their e- perolehan system because that is the most important records for them to proceed their paperwork.

That’s all for today ended my day as usual at 5.12 pm at the 10th floor.

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( 4 MARCH 2020 )
( WEDNESDAY )

Today I checked in office at morning 7.50 am, at the 10th floor as usual. Today the day was good where I get to exposes more on tender documents.

After a while I was asked to update the data of Tanjong Karang Hospital food tender details into the system. It was quite challenging where I have to update about 17 pages which have around 9 items in each pages.

That’s all for today work duties ended my day at 5.05 pm.

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( 3 MARCH 2020 )
( TUESDAY )

Morning, today I started my day at 7.50 am at office as usual. It was a great time to be early where I can go through those documents which were updated yesterday.

Today I updated the e - perolehan data of a tender into the system. Here I get to know how to comment those details clearly. After that I helped out with few documentations and minutes records.

That’s all for today ended my day at 5.10pm.

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( 2 MARCH 2020 )
( MONDAY )

Morning started my day at 7.45 am at procurement unit. Today I continued the documentations regarding the tender records into the “e-perolehan” system through Miss Ziela guidance.

After a while, I do recorded few contracts documents into the system before submitting to the finance department. Contract documents will be a bit different compared with the normal ones. As usual end work at 5.15 pm.

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( 28 FEBRUARY 2020 )
( FRIDAY )

Today I checked in office at 7.20am at 10th floor as usual and went up to 18th floor to the department. Morning had some paper work to be completed which is ( Pelupusan Aset JKNS ) file to be update.

After a while I do updated the e-perolehan data into the item system of (sebut harga , tender ) according to their specific data. This is a new experience for me where I can learn how to key in those data according to their consistency.

I do also updated the BKA documentations into the system according the the records and submitted to the finance department. That’s all for today and I leave office at 5.15pm.

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(27 FEBRUARY 2020)
( THURSDAY )

Morning checked in office at 7.40am and started my day.The start of the day was good whereby I was brought into the meeting session regarding the tender with Pengarah Jabatan Kesihatan Negeri Selangor to help out my officer with their slide presentation.

After the meeting ends, I helped out the executive officer to set up room for the tender meeting at third floor.According to their information, every tender will have a meeting session to be discussed. Then I recorded as usual few of the LO documents and submitted to the finance units.

Later on once done with lunch, I was asked to arrange up the “BORANG PERGERAKAN DOKUMEN SISTEN E-PEROLEHAN JKNS” according to their departments accordingly from the past to the present dates.I do updated the (Tawaran sebut Harga perkhidmatan ) file .

That’s all for today,I checked out office 5.15pm as usual .

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( 26 FEBRUARY 2020 )
(WEDNESDAY)

I started my day at 7.50am by checking in attendance at 10th floor.The day started by keying in few documents regarding the loan .

Today my work was a bit light where I handle out the documentations on system.I also did some submissions to the finance department so that they will be updated according to their system.As the officer informed me the documents should be updated between six days.

That’s all for today, ended my day at 5.20pm and checked out office as usual at 10th floor.

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(25 FEBRUARY 2020)
( TUESDAY )

Started my day at office 7.50am. Today my day was quite good because I learned more on how to differentiate the difference between files under each units. as usual I do recorded those documents into the system to be updated so that they know when do they submitted to finance departments equally .

I also learn how to do the paper filing into the system today.One of the officer taught me on how to update files according to the hospitals and Health offices in Selangor state.

After a while, I updated documents into the files in the store.Here I could understand that there are many elements to look after whereby each official documents should be updated clearly according to their categories.

It was a good day where I get to expose more towards the documentations. That’s all for today record and I checked out office at 5.20pm.

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( 24 FEBRUARY 2020 )
( MONDAY )

Morning I started my day at 7.20am, by checking in my attendance at 10 th floor of the Selangor State Health Department.Usually Monday will be quite hectic because all the sectors will check out their updated through emails,phone calls and via direct dealings .

I do key in all the details about the documents that has been received to the department that have to be send off to the government. All the documents are recorded according to their categories.I also did some paper filling work from different segments.

Ended my day at 5.20pm, and left my office as usual checked out at the 10th floor and that’s all for today.

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(21 FEBRUARY 2020)
(FRIDAY)

Morning to the Fridays, I checked in office as usual at 7.20am at10th floor and went to my department at 18th floor .

Turned on my desktop and set up my things and prepared for my work for the day.I started my day by filing up another two files on my table from one the units senior staff.I have learned a lot on how to prepare and file up documents according to their categories.

Other than that, I also key in those suppliers details into the record file where they have purchasing happening between them to be overlooked documents.

I also recorded those documents under Bahagian Kesihatan Awam ( BKA) according to their reported documents.I also learn how to answer the phone calls and how to attend it.Officers also thought me this things because this department will always receive calls from lots of places such as Pejabat Kesihatan Daerah,Hospitals,Pejabat Kesihatan Pergigian Daerah, Tender dealer, and of course from Kementerian Kesihatan Malaysia.

It is a great learning point where I could manage the ethics they follow towards their rules in this department because they are fully related with loan asset and tender dealings which will need many enquires to be followed up on point .

I also filled up few filing documentary into the system as usual recordings to update it according to their code.

I do updated the tender file according to the updates.Lastly, I updated the contract record into the system according to their file before sending it to the financial department.Then checked out office at 5.25pm.

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(20 FEBRUARY 2020)
( THURSDAY)

As usual checked in office at morning 7.50 am at 10th floor then came up to 18th floor.Morning went through the day before documents file just to recheck it what I have done previously to set back my mind.

I was given a book to go through about the process of how they key in those documents in system. I went through the book and it was full of knowledge and guideline which was clearly elaborated so that I could understand deeply about the system they are organising here through online websites.

After a while,I was thought on how to file up those meetings minutes into their file to make sure all the documents are in order.There were few fundamentals which should be followed up which we have to obey .I have filed up 2 files fully completed.

That’s all for today I have done and I checked out office at 5.20pm.

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(17 FEBRUARY 2020)
( MONDAY )
Morning registered myself to the human resource and training department of Selangor State Health Department at 7.45am.

Approached by Encik.Samat the head of training and development department. He has given a short speech on what are the does and dont’t in their departments and how we should do our programmes.

I was brought to my department which is procurement  and assets department. I was been introduced to the head of department Miss Sazatul Faeza . She was very polite and gave me a great opening on what I studied for and the details on how does the department works here at JKNS .

Later on, I was introduced to the staff at the departments, where there are 10 of them who were working under the department and they have their own hierarchy which is according to their positions.

After a while, I was given a office desk at the department which is really convenient.Then one of the staff Mr.Syed asked me to key in the documents into their file in soft copy into their system.There are four main segments I have learned here where this department will take a look,which is one of the major divisions of Health segments.Pharmaceutical, Doctoral, Hospitals and Management.

The main segments which this department is relay to is under management which is procurement units and assets. Here the work is very pack because they are in charge of whole Selangor state managing sites.

They are very polite to me where they always guide me in every single work including those minor work like photo copying.

Therefore, I ended my day around 5.15pm and 10th floor and leaved the office successfully.

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(19 FEBRUARY 2020)
(WEDNESDAY)

Came for work at morning 7.50am and registered myself at 10th floor.

Today I start my day by updating the Laporan Integrity from few daerah into the Procurement unit and assets system.Then, I start my day by going through a few documents I updated yesterday to fresh up back my mind about the details and segments they have inside the system.

I was asked to key in documentary in the the each jabatan as the application forms to update those information according to the date and time.

After my lunch time, I was doing more on documents relating those documents about Medical department.After a while, they also thought me how to work under documents relating with finance department whereby once those documents are being checked and verified by procurement department it will be submitted to the financial department to proceed with documentation.

I was been introduced to the financial department colleagues so that it will be easy for me to summit those documentations towards them on time. This is very important part because we have to be in order and if it is missed out then it will get into big troublesome. All the loan and tender documentations will be send from other departments to procurement unit then they will proceed into financial departments to take action on.

Concluding today’s activities here, where as usual I have done my best to the department and learnt more newer things about the documentations that are related with government agreements.

The work has ended at 5.14pm.

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(18 FEBRUARY 2020)
(TUESDAY)

I came up to the 10th floor and registered my attendance there at their admin. Then I went up to my departments floor which is at the 18th floor at the top of the building .

For today,I have key in few documents under the Bahagian Kesihatan Awam. In this segments they will update everything related with the departments role or any procurement.After a while, I do key in the details regarding “LAPORAN INTEGRITY” according to those daerah which this department has received today in the early morning.

I also got my access card today from the Information Technology Department.I created a new folder and updated the contract documents according to the dates from January 2020 till upcoming dates.
I also prepared those documents that already been cancelled into the system. I do arranged up those files.

Thats all for today and checked out offices at the 10th floor, 5.10pm and ended my day.