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I have a paper calendar and use google cal.  Our internet in CVUSD can't be trusted so I want to have a backup.

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Use color codes on your calendar for PT meetings, PT observations, Forums etc.

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After the "Welcome this is your coach email" goes out I send out an email saying hello and a google form. The form has things like, when is your prep, what room are you in, favorite hobby, favorite snack, etc. Knowing a little bit about the PT helps for the first "official" meeting.

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To try to find meeting times with a teacher I use "find a time" with google calendar or the google extension "assitant.to"
It lets them pick a time that works best for their schedule

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I like to use different Colored folders and Stars in my Google drive to help me  organize my current "working" files each year. This helps me to  keep a cleaner working space  and saves me time when I need to find items in Drive.

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I try to have an a and b week to schedule meetings (it usually works) and then I try to observe before their meeting or earlier in the week when at all possible

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I try to have an a and b week to schedule meetings (it usually works) and then I try to observe before their meeting or earlier in the week when at all possible

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I do keep a folder on my google drive for each teacher that I can share with them, and keep myself organized.  I also am a little old school and have an actual folder that I carry for each teacher to put copies of things I want to give them, and keep notes for myself

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I do keep a folder on my google drive for each teacher that I can share with them, and keep myself organized.  I also am a little old school and have an actual folder that I carry for each teacher to put copies of things I want to give them, and keep notes for myself

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Hyperlink your observation notes to your future CAL so you don't have to hunt for the file during your meeting.

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Use of google calendar- send PT calendar invites so our appt lands on their calendar.  In the notes, I share our agenda/next steps generated from the previous meeting. 

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Use of google calendar- send PT calendar invites so our appt lands on their calendar.  In the notes, I share our agenda/next steps generated from the previous meeting. 

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I have gotten great response from my PT's this year when I added the question "What is your favorite Starbucks of Peets drink?" PT's have not only let me know their favorite drink, but have added comments that gave me insight to how things have been going the past 2 weeks-how much coffee they've needed! :)

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Would love some tips about how you keep up with recording mileage and then remember to turn it in at the beginning of every month. Thanks!!!

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Clustering schools by district and by location and then scheduling those visits/meetings on certain days.  For example:  District A on Monday  and Tuesday visiting school Sites 1 and 2 and District B on Thursday and Friday visiting school Sites 3 and 4. 

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Clustering schools by district and by location and then scheduling those visits/meetings on certain days.  For example:  District A on Monday  and Tuesday visiting school Sites 1 and 2 and District B on Thursday and Friday visiting school Sites 3 and 4. 

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Before a scheduled meeting, I review the previous meeting's notes and begin a new CAL. On the new CAL, I include ideas I want to follow up with as well as our next meeting date and focus. I also make sure I have copies of the process we'll be working on that day in their Google folders. It helps me remember what we're doing for that specific meeting and where we'll be going next.

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I used Google Keep and put it in my bookmarks at the top of my Google page.  It opens up automatically when I turn on my laptop.  I copy some of my next steps that I need to do for my teachers and check them off as I complete them.  

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I used Google Keep and put it in my bookmarks at the top of my Google page.  It opens up automatically when I turn on my laptop.  I copy some of my next steps that I need to do for my teachers and check them off as I complete them.  

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I just learned YESTERDAY that you can tag a question mark, an explanation point, a check mark instead of "starring" it.

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I like asking the question "What are some things you enjoy doing outside of teaching?" Great way to start building connections and relationship!

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Ideally I try to schedule observations as close to my next meeting as possible so any reflection of the observation has a better chance to be fresh in the teacher's mind. In one situation last year, I was able to observe Period 1, Prep -- and our meeting time was Period 2 --- and teacher was able to make some minor adjustments for the rest of the day --- Usually it was adding more student engagement. Caution --- depending on teacher's comfort level I had to monitor how much change she could handle --- Some teachers will NOT be ready to make a change in a lesson they are already planning to teach that day. My specific example of changing was a Year 2 who had taught the same curriculum the year before and could handle minor adjustments.

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I'm trying something new this year with organizing my PT's materials in our shared slide deck. The one slide I'm already noticing to be beneficial is a resource slide, so all resources throughout the year will be hyperlinked in one place.

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In the past, I have created a single page doc which all my teachers' daily schedules, room numbers.  This has helped immensely  when planning class visits and, when necessary, rescheduling a meeting.  

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In the past, I have created a single page doc which all my teachers' daily schedules, room numbers.  This has helped immensely  when planning class visits and, when necessary, rescheduling a meeting.  

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Canned Response feature in Google mail to send out intros at the beginning of the year.

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Canned Response feature in Google mail to send out intros at the beginning of the year.

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After sharing the slide with my pictures and talking a little bit about myself I ask my teachers to share a little bit about themselves.

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I try to schedule 2 hours on 2 Fridays a month to have office time. This allows me focused time to make sure I'm prepared for my weekly meetings. At this time I make sure my following week PT meeting reminders have been sent, all docs are ready for the following week. 

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I try to schedule 2 hours on 2 Fridays a month to have office time. This allows me focused time to make sure I'm prepared for my weekly meetings. At this time I make sure my following week PT meeting reminders have been sent, all docs are ready for the following week. 

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I use 3 different colored calendars to plan my meetings with PTs
Green for confirmed meetings, yellow for tentative meetings, and gray for canceled or rescheduled meetings. Once a tentative meeting is confirmed I will change it to my "Green Go" calendar and invite the PT.

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I send an email and introduce myself. I ask teachers to share their schedules with me and preferred communication preference. During our first meeting, I share a Google Drive Folder with each teacher and do the getting to know you doc. https://docs.google.com/a/pleasantonusd.net/document/d/1EGCyVqe5zjgKv9v0ddbf4Gw89jz2-j5Q25iII2uqIv4/edit?usp=drive_web I love these questions! They really help me get to know the teachers. 

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I send an email and introduce myself. I ask teachers to share their schedules with me and preferred communication preference. During our first meeting, I share a Google Drive Folder with each teacher and do the getting to know you doc. https://docs.google.com/a/pleasantonusd.net/document/d/1EGCyVqe5zjgKv9v0ddbf4Gw89jz2-j5Q25iII2uqIv4/edit?usp=drive_web I love these questions! They really help me get to know the teachers. 

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At the end of each meeting, I ask teachers if this time and day will work again for them next week or plan the next meeting right then. 

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At the end of each meeting, I ask teachers if this time and day will work again for them next week or plan the next meeting right then. 