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Welcome to G Suite. To set up your new work space on your first day, complete the tasks below.

Show all instructions | Hide all instructions

1. Set up Chrome Browser

Chrome Browser overview

To access your G Suite email and calendar, you'll use a web browser instead of a desktop app.

Why this is important
This automatically and securely saves your work to the web. When you're signed in, you'll be able to see the updates you make on any device and any browser.

And if you use Chrome Browser, you'll get access to more advanced Gmail and Calendar features, too. These are described in later weeks.

Note: If you don't already have Chrome Browser, download and install it before using this checklist.

Sign in to your G Suite account

1. Open a browser and go to the G Suite User Hub.

2. Enter your G Suite email address (such as you@example.com) and password.

(Optional) Create Chrome Browser profiles for different accounts (such as personal and work accounts)

1. In Chrome Browser, in the top-right corner next to the address bar, click your profile image.

2. Click Manage People.

3. Click Add Person.

4. Enter a name, choose an image, and click Add.

5. Sign in with the Google Account you're adding.
All settings and bookmarks automatically sync.

6. Click your profile image and choose a different profile to switch between accounts.

Note: If you're unsure which account you're currently using, click your name and see which profile is at the top.
Learn more

Create Gmail and Calendar bookmarks

1. In Chrome Browser, go to the site you want to visit again in the future. For example:

mail.google.com for Gmail

calendar.google.com for Google Calendar

2. To the right of the address bar, click Star .

Learn more

Create Gmail and Calendar desktop shortcuts

1. Go to your desktop and right-click.

2. Choose New Shortcut.

3. Type the web address as the location. For example:

4. (Optional) Name your shortcut.

Pin your favorite tabs

To pin a tab to the left, right-click the tab and select Pin tab. Pinned tabs are smaller and only show the site's icon.
Learn more

Use keyboard shortcut keys

Keyboard shortcuts in Chrome Browser help you get more done with fewer clicks. For example:

Ctrl/⌘ + T: Opens a new tab

Ctrl/⌘ + W: Closes the current tab

Ctrl/⌘ + Shift + T: Re-opens the last closed tab

In most other G Suite apps (like Gmail and Calendar), you can see a list of available keyboard shortcuts when you press Shift + ?.
Learn more

Set Chrome Browser to remember where you left off

You can tell Chrome Browser to re-open the same pages you were looking at when you quit.

1. In Chrome Browser, at the top right, click More Settings.

2. Under On startup, select Continue where you left off.

Learn more

2. Set up your Gmail inbox

(Optional) If you previously used Microsoft Outlook, learn how Gmail works differently

If you're coming from Microsoft Outlook, you'll notice a few differences in Gmail.

For example, in Outlook, you can drag messages into folders and sort your inbox. In Gmail, you can tag messages with labels and use Google's search tools to find messages.
Learn more

Set your email signature

Choose an amount of time to recall a message you sent

Send an email: At the bottom of the compose window, click Send.

Undo send: After sending an email, at the bottom left, click Undo.

Change the send cancellation period:

1. At the top right, click Settings See all settings.

2. In the General tab, scroll to the Undo Send section and choose a time.

3. At the bottom, click Save changes.

Learn more

Add Google Chat to your inbox

You can add Chat to your Gmail inbox and get all the features of Chat directly in Gmail, so you can collaborate and stay connected from a central location.

1. On your computer, open Gmail.

2. At the top right, click Settings See all settings.

3. At the top, click Chat and Meet.

4. Select Google Chat or Chat off to turn Chat on or off in Gmail.

5. At the bottom, click Save Changes.

You can also mute Chat notifications so you can work uninterrupted.
Learn more

Set email notifications

Compose messages in a new window and change the window size

Delete or archive email you don't need

Archive messages you're not using now but might need later. Archiving moves email out of your inbox. You can find them later in All Mail or through Gmail search.

Delete messages you no longer need. Deleted email are moved to Trash and then permanently deleted after 30 days.

Note: If you don't see All Mail or Trash, scroll to the bottom of the left sidebar and click More.
Learn more

Add labels (similar to folders) to organize email

Find and save attachments

Find email with Advanced search

At the top of your inbox, search for one or more keywords that appear anywhere in the email-in the subject, body, or sender name.

If you're looking for something specific, click the Down arrow to use advanced search.

Example: Search for:

Senders-Example: From:(sam@company.com)

Date ranges-Example: after:2019/3/29 before:2019/4/5

Keywords-Example: Company confidential

Message attributes, such as attachments-Example: has:attachment

Learn more

Add filter rules to categorize incoming email

1. In the search box at the top, click the Down arrow .

2. Enter your search criteria.

3. At the bottom of the search window, click Create filter.

4. Select the Send template box and choose a template.

5. Click Create filter.

Example: Create a filter to automatically archive emails from Google Calendar telling you when people accept your invites.

1. Next to Has the words, enter invite.ics and accepted.

2. Click Create filter.

3. Check Skip the Inbox (Archive it).

4. Click Create filter.

Learn more

3. Set up Calendar

Set your Calendar notifications

Set your work hours

If you'd prefer not to be invited to events outside of your working hours, you can adjust your Google Calendar settings so organizers know to reschedule an event to a better time.

1. In Calendar, go to Settings Settings.

2. On the left under General, click Working Hours.

3. Check the Enable working hours box.

4. For each day, click the time when you're available. Suggestions might already appear, but you can click the time to change them.

5. (Optional) To set the same times for every day, click Copy time to all.

Learn more

Add co-workers' calendars

1. On the left, click Add calendar.

2. Enter your co-worker's email address. Their calendar appears under Other calendars on the left, and their events appear on your calendar page.

3. (Optional) To temporarily hide the events from another calendar, uncheck the box next to the calendar.

Learn more

Create calendar events

1. In Calendar, choose an option:

Click an empty time slot in the calendar grid.

Click Create.

2. Add an event title, date, and time.

3. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar.

Learn more

Find open times for meetings with your team

1. Click Find A Time. You'll see the local time for guests in other time zones just below their name.

2. Scroll across the time slots or click the arrows at the top to view different days and available times.

3. Click a time slot and click Save. The time will be updated in the meeting details.

Learn more

Propose a new meeting time

Note: If the event organizer has given you access to modify an event, you can reschedule it directly without proposing a new time.

1. In Calendar, single-click the event in your calendar grid.

2. Go to the Going? section and click the Up arrow Propose a new time.

3. In the Your proposal section, select a different time or day and add a message.

4. Click Send proposal.

Learn more

Find a room or resource

Note: If you don't see resources, room details, or automatic room suggestions, your G Suite administrator might not have set them up for your organization.

1. Click the Add rooms, location, or conferencing field.

2. Click Add rooms.
Based on your work location, number of attendees, and previous room bookings, suggestions automatically appear.

3. (Optional) If you need to adjust the criteria for your meeting room, you can click:

People to specify the required room size.

Video to specify the need for video-conferencing equipment.

Phone to specify the need for audio conferencing

4. Point to the room that meets your criteria and check the box to select the room.

5. If you don't see a suitable room:

1. In the search box, enter another resource or building name, floor, or conferencing equipment (such as Chromebox for meetings). As you enter text, you'll see results below the search box.

2. Point to a room to see details, such as room capacity, location, equipment and features.

3. When you find the room you need, point to it and check the box to select it.

Learn more

Next steps

Want to get a jump start on becoming productive on G Suite? See the Week 1 checklist.

Google, G Suite, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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Day 1: Set up your internet browser, email, and calendar

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Welcome to G Suite. To set up your new work space on your first day, complete the tasks below. Show all instructions | Hide all instructions Chrome Browser overview To access your G Suite email and calendar, you'll use a web browser instead of a desktop app.