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Build guidelines to simplify budget transfer process

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Build guidelines to simplify budget transfer process

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Mechanisms when further information is required or to resolve specific concerns

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Mechanisms when further information is required or to resolve specific concerns

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Contact info of Finance staff, etc.
*Contact list*

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Direct deposits go through immediately on day of payment

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Direct deposits go through immediately on day of payment

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Cheques however take longer (approval, mailing, shipping time, etc. = adds up) - At least 1 week

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Could speed up payments if budget transfers are done proactively based on these reports

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Training for people who join a team/new CEAs

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Training for people who join a team/new CEAs

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Local vendors loose interest if it takes too long to get paid

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Local vendors loose interest if it takes too long to get paid

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ie Elders or others
(some may expect immediate payment)

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Having a PO# coded when placing an order makes identifying where invoices need to go easier/faster

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Having a PO# coded when placing an order makes identifying where invoices need to go easier/faster

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Encourage direct deposits + sending invoices by email

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Encourage direct deposits + sending invoices by email

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Some suppliers send invoices to the wrong School (add delays) + impact of delay in 1 School impacting other Schools

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Delays in sending documentation (from Schools to HO) before payment can be issued to supplier.

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Delays in sending documentation (from Schools to HO) before payment can be issued to supplier.

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Identifying the right budget code can be time consuming

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Identifying the right budget code can be time consuming

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Form for teachers to make requests, so approved before purchase/order is made

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Form for teachers to make requests, so approved before purchase/order is made

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(best practice)

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PO created and approved before order is placed

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PO created and approved before order is placed

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Additional comments, best practices or elements to discuss further (session 2)

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Additional comments, best practices or elements to discuss further (session 2)